- Calls for Projects: Transportation Authority
- Call for Projects: Other Funding Opportunities
- Federal Aid Project Delivery
Call for Projects: Other Funding Opportunities
Application Period: Due August 31, 2020
The California Air Resources Board (CARB) has announced $22 million available through the Sustainable Transportation Equity Project (STEP) to fund planning, clean transportation and supporting projects in disadvantaged and low-income communities. STEP aims to address community residents’ transportation needs, increase residents’ access to key destinations, and reduce greenhouse gas emissions. Eligible applicants include community-based organizations, federally recognized tribes, and local governments.
STEP has up to $2 million available for planning and capacity building grants that support disadvantaged and low-income communities to identify residents’ transportation needs and to help prepare for implementation of clean transportation and supporting projects. $20 million is available for up to three implementation grants to fund clean transportation and supporting projects that increase community residents’ access to and use of their transportation system without a personal vehicle (e.g. zero-emission buses, a new vanpool service, bike and pedestrian paths). STEP implementation grant proposals must use a minimum of 50 percent of the total proposal budget to fund clean transportation projects that focus on active transportation, fixed-route transit, or shared mobility. Implementation grants require a 20% match, but in-kind contributions are acceptable.
For more information on eligibility and proposal components, register for the Final Applicant Teleconference on 3 p.m. on August 13, 2020.
Application Period: Due August 31, 2020
The Volkswagen Settlement Environmental Mitigation Trust is accepting applications for zero-emission freight and marine projects. Up to $35 million will be awarded to eligible projects statewide. Eligible projects include:
- heavy-lift forklifts and port cargo handling equipment
- airport ground support equipment
- ocean-going vessel shore power
- ferry, tugboat, and towboat zero-emission repowers
For replacement and repower projects, the old equipment must be scrapped. The program will fund up to 100% of government-owned equipment costs. The amount of funding for non-government owned equipment differs by project type but typically ranges from 25% to 75% of total cost. Maximum award amount ranges from $175 k to $2.5 M based on project type. For more information, register for the pre-application webinar from 2 to 3pm on Thursday, August 6, 2020.
Application Period: Due October 02, 2020
The California Energy Commission (CEC) has announced $20 million available to fund projects that will support the deployment of fueling infrastructure for medium- and heavy-duty zero-emission transit bus fleets. The Zero-Emission Transit Fleet Infrastructure Deployment program is intended to fund the electric vehicle changing or hydrogen-refueling infrastructure needed to support the large-scale conversion of transit bus fleets to zero-emission vehicles. All public and private entities may apply, but proposed project teams must include a public transit agency. Eligible projects include new or upgrades to existing charging or refueling infrastructure utilized by eligible electric or hydrogen-fuel cell transit buses. Hydrogen infrastructure is limited to private-access stations only.
Applicants must demonstrate how proposed projects will support air quality improvements in and benefit disadvantaged and low-income communities, priority populations, and/or tribal lands. Maximum award amounts vary by fleet type, with small urban and large urban fleets eligible for up to $5 million and $6 million respectively. Applications must include a minimum 25 percent total match share of the total project cost. To learn more, watch the recorded pre-application webinar.
Application Period: Due October 19, 2020
Caltrans has announced $220 million in funding available through Cycle 10 of the Highway Safety Improvement Program (HSIP) with the goal to achieve a significant reduction in traffic fatalities and serious injuries on all public roads, including non-State-owned public roads and roads on tribal land. Eligible projects include safety projects on any public road or publicly owned bicycle or pedestrian pathway or trail, or on tribal lands for general use of tribal members. Projects must complete construction and should not require the acquisition of significant rights of way (not more than 10% of construction costs) or extensive environmental review. The program encourages projects that can be designed and constructed expeditiously. For projects with an extended timeline, such as curve realignment or shoulder widening projects, sponsors must show that previous lower cost methods were ineffective.
Cycle 10 includes two application categories: Benefit Cost Ratio (BCR) and Funding Set-Asides (SA) and BCR applications must have a minimum BCR of 3.5. The minimum and maximum grant awards are $100,000 and $10,000,000, respectively. Generally, the maximum federal reimbursement ratio for HISP projects is 90% and funds can be used for preliminary engineering, right of way and construction.
Application Period: Due September 15, 2020
On March 25th, the California Transportation Commission (CTC) released the call for projects for Cycle 5 of the statewide Active Transportation Program (ATP), which funds infrastructure and non-infrastructure projects that increase the use of active transportation modes like walking and biking. ATP Cycle 5 has $220 million available over fiscal years 2020/21 to 2024/25. At least 25% of total funds must benefit a disadvantaged community and projects that benefit these communities are awarded additional points in the evaluation process. Projects may receive up to 5 points for leveraging other fund sources for medium and large infrastructure projects. ATP Cycle 5 has five different applications to better reflect various types and sizes of projects. Application types are as follows:
Large infrastructure (may include non-infrastructure components) project: Greater than $7 million
Medium infrastructure (may include non-infrastructure) project: $2 million - $7 million
Small infrastructure (may include non-infrastructure) project: Less than $2 million
Non-infrastructure only: any amount
Plans: any amount
MTC has also released a Regional ATP Cycle 5 call for projects that follows the same major dates as the statewide program (e.g. applications due September 15). The regional ATP has $37 million available over Fiscal Years 2020/21-2024/25.
Requests for more than $10 million must provide a scalability plan for the project
Screening criteria for consistency with One Bay Area Grant (OBAG2) housing element and complete street policy requirements;
Demonstration of coordination with affected transit operators;
Awarding 2 points for projects identified in an approved Community-Based Transportation Plan (CBTP); and
Awarding 2 points for communities with an approved Vision Zero policy or Bicycle/Pedestrian Safety Plan.
Regional ATP projects must include an 11.47% match (waivers possible for projects that benefit a Community of Concern, stand-alone non-infrastructure projects, and safe routes to school projects).
For more information, visit MTC’s webpage.
Application Period: Applications accepted on a rolling basis
The Federal Transit Administration (FTA) has announced $100 million available for the Expedited Project Delivery (EPD) Pilot Program. The program aims to streamline project delivery of new transit infrastructure and encourages innovative partnerships. State and local government authorities may apply. Eligible projects include fixed guideway capital projects, small start projects, or core capacity improvement projects that have not entered into a full funding grant agreement with FTA. Projects under this program must include public-private partnerships, be operated and maintained by employees of an existing public transportation provider, and have a federal share not exceeding 25 percent of the project cost.
FTA intends to award up to eight grants under this announcement, subject to funding availability. Proposals will be accepted on a rolling basis. Applicants will be notified whether their application was approved within 120 days of submittal.
Volkswagen Settlement Environmental Mitigation Trust Zero-Emission Class 8 Freight and Port Drayage Trucks Category
Application Period: Anticipated to Open in August 2020
The Volkswagen Settlement Environmental Mitigation Trust is scheduled to release the first solicitation for freight and port drayage truck projects on August 18, 2020, pending approval by the South Coast Air Quality Management District Board. $27 million in funding will be available and will be awarded on a first-come, first-served basis. Both public and private entities that own and operate eligible vehicles may apply. Funding is available to replace Class 8 freight trucks (including drayage trucks), waste haulers, dump trucks, and concrete mixers with zero emission technologies. The program will fund up to 100% of project cost for government owned equipment and up to 75% of cost for non-government owned equipment. Per piece of equipment, maximum funding is $200,000.
For more information, register for the Zero-Emission Webinar at 10 a.m. on August 12, 2020.
Application Period: Continuous
The Volkswagen (VW) Mitigation Trust was established as part of a settlement with Volkswagen for using illegal emission testing defeat devices in certain VW vehicles, resulting in excess NOx emissions. $130 million in first come, first served funding is available to replace high-polluting transit and shuttle buses with new battery-electric or fuel-cell buses. There is no longer funding available for school buses. Government and non-government vehicle owners as well as agencies that lease or rent applicable buses to third parties are eligible to apply. The old bus to be replaced must have a fuel type of gasoline, diesel, compressed natural gas (CNG); an internal combustion engine; and an engine model year of 2009 or older. The maximum funding per entity is capped at $3,250,000 and the maximum funding level for each vehicle varies based on the bus and fuel types, ranging from $160,000 to $400,000 per vehicle. Matching funds are required for all non-government owned purchases (at least 25 percent).
Application period: Continuous
MTC’s recently established Bay Area Vanpool Program is offering direct subsidies to new and existing vanpools, thanks to an infusion of over $9.5 million approved by MTC in July of 2018 for the next five years. Qualifying vanpools that rent their vehicles through Enterprise (the preferred vendor for the Vanpool Program) are eligible for a $350/month subsidy. Vanpoolers can pay for their remaining vanpool costs with pretax dollars, further reducing the cost of their shared commute.
Application period: Continuous
The Bay Area Air Quality Management District has up to $10 million available for the Carl Moyer Program. This program funds equipment or vehicle replacement, engine replacement, power system conversion, and battery charging or fueling infrastructure. It aims to reduce emissions in the communities most impacted by air pollution. Eligible equipment includes:
Trucks and Buses
Public School Buses
Marine Vessels and Equipment
Funding is available on a first-come, first-served basis. Maximum funding amounts depend on the type of project. Projects required by law or contract are ineligible. Public or private entities that will operate the equipment within the Bay Area may apply. New project types and increased grant amounts are available for the purchase of hybrid, zero- and near-zero-emissions equipment, and for fueling and charging infrastructure as part of alternative-fuel or battery-electric project types.
Application period: Continuous
The Bay Area Air Quality Management District has up to $40 million available for the Community Health Protection Grant Program, which follows the same guidelines as the Carl Moyer program, with a few caveats, including that projects must be in eligible areas, such as “Eastern San Francisco”. Please see the information for the Carl Moyer Program above, as well as the Air District Community Health Protection Grant Program website for additional information.
Application period: Anticipated to Re-Open in Late 2020
The California Air Resources Board's (CARB) Hybrid Voucher Incentive Program (HVIP), provides vouchers to California purchasers and lessees of eligible zero-emission, hybrid and low NOx medium and heavy-duty trucks and buses. The program is meant to accelerate the adoption of clean vehicle technology. Voucher amounts range between $20,000 and $110,000, depending on the vehicle's weight. Increased voucher amounts are available for buses purchased by school districts. Any purchaser of an eligible vehicle may apply for funding, with a limit of 200 vouchers per fleet. Vouchers are applied at the point of sale.
No new voucher requests will be accepted until HVIP reopens when FY 2020 – 21 funding is available. This is anticipated for late 2020. The California Air Resources Board closed the waitlist on November 1, 2019.
View Caltrans' 2017 Guide to Transportation Funding in California (PDF) for an overview of transportation funding sources and apportionments.
The California Transportation Commission (CTC) has created a list of programs that may fund active transportation projects and elements, to serve as a resource for cities, counties and agencies looking to fund valuable active transportation projects in their communities.
For more information or assistance with Prop K or other federal, state, or regional funding opportunities, contact Anna LaForte, Deputy Director for Policy & Programming
This is a resource page for sponsor agencies who currently or potentially may use federal funds to implement their transportation projects in San Francisco, focusing on Federal Highway Administration (FHWA) funds.
- SFCTA Funding Opportunities (see "Calls for Projects: Transportation Authority & Other Funding Opportunities" above)
- MTC Funding page
- Transportation Funding in California - Caltrans' overview
Project Delivery Policies and Status Update Reports
Federal funds come with strict timely-use-of-funds requirements, especially on the obligation and reimbursement, at various levels—federal, state, and regional. It is critical for sponsors to adhere to the requirements to avoid risk of losing funds.
- Caltrans Delivery Policies and Reports
- Caltrans Local Safety Program Delivery Status Reports (for Highway Safety Improvement Program)
- Caltrans Inactive Project Information page
- Caltrans E-76 Status page: search by project ID or agency name to find the status of E-76s that are pending or obligated within last month or E-76s that have been obligated for the current fiscal year
- Caltrans Local Programs Accounting Tracking page contains payment history for payments issued within the past 18 months except major construction contractors.
- MTC Project Delivery / Program Monitoring
- Resolution of Local Support requirement (MTC email (PDF); link to template (doc))
- Regional Project Delivery Policy Guidance (PDF)(MTC Resolution 3606)
- Transportation Improvement Program Funding Report page (also see under TIP below)
- Annual Obligation Status section lists downloadable links for the "FHWA Obligated Funds - Federal Fiscal Year to Date" list and the "FHWA Projects Submitted by District 4 to Caltrans HQ - Federal Fiscal Year to Date" list - up to FY 2017/18 (for the current fiscal year, visit Caltrans E-76 Status page).
- Project Monitoring and Delivery (MTC presentation, March 26, 2012)
- Federal Aid Single Point of Contact Workshop (MTC Presentation and Caltrans Presentation) (including presentations on funding programming, TIP, CMA overview, Caltrans overview (Local Assistance, environmental, and Right of Way), 06-06-2017
- Federal Aid Single Point of Contact Checklist
- SFCTA's Portal page for sponsors to submit quarterly reports for SFCTA-funded projects
Caltrans Programs and Procedures References
Caltrans, with its delegated authority from FHWA, develops procedures for and conducts review of a majority of FHWA-funded projects. Also see Caltrans District 4 page and the Training Resources section (below) for materials from past trainings.
- Local Assistance Program Guidelines (LAPG) provides a description of federal and state programs, including:
- Introduction/Overview: Ch 1 Introduction/Overview (PDF); Ch 2 Financing the Federal-Aid Highway Program (PDF); Ch 3 Federal-Aid Routes & Functional Classifications
- Most commonly used funding programs: Ch 4 Surface Transportation Program (STP); Ch 5 Congestion Mitigation and Air Quality (CMAQ); Ch 9 Highway Safety Improvement Program (HSIP); Ch 23 Local Agency State Transportation Improvement Program (STIP) Projects (PDF)
- Local Assistance Procedures Manual (LAPM) describes procedures and documents required to use federal and state funds. This link gives a compilation of "packages" required by phase.
- Introduction/Overview: Ch 1 Introduction/Overview; Ch 2 Roles/Responsibilities
- Authorization/Agreement/Invoicing: Ch 3 Project Authorization; Ch 4 Agreements; Ch 5 Accounting/Invoices
- Environmental: Ch 6 Environmental Procedures
- Preliminary Engineering: Ch 7 Field Review; Ch 8 Public Hearings; Ch 9 Civil Rights and DBEs; Ch 10 Consultant Selection; Ch 11 Design Standards; Ch 12 PS&E
- ROW/Utility Coordination: Ch 13 ROW; Ch 14 Utility Relocations
- Construction: Ch 15 Advertise and Award; Ch 16 Administer Contracts
- Completion (and after): Ch 17 Project Completion; Ch 18 Maintenance; Ch 19 Oversight and Process Reviews; Ch 20 Deficiencies and Sanctions
- LAPM forms in word documents
- Division of Local Assistance Office Bulletins (DLA-OBs) disseminate the most recent policy and procedural changes, including LAPG and LAPM chapters and forms.
- Local Programs Procedures (LPPs) formalize LAPG and LAPM changes that have been initiated through DLA-OBs. DLA-OBs expire upon issuance of LPPs.
- Caltrans Oversight Information Notices (COIN) are single-topic bulletins intended to provide information and guidance to local agencies on a wide range of issues pertaining to the Federal-aid projects.
- Local Assistance Blog (or "LAB") on federal-aid program updates and resources
Transportation Improvement Program (TIP)
Transportation projects that receive federal funds, are subject to a federally required action, or have a regionally significant air quality impact must be included in the TIP.
2019 TIP update
Non-exempt project [update to reflect Plan Bay Area 2040]
Primer & latest schedule
- MTC TIP page, including MTC Guide to TIP and TIP revision schedule and status (2019 TIP)
- MTC Fund Management System (FMS, online database for TIP) Workshop materials (03-26-12)
- TIP Overview and How to Use FMS (powerpoint)
- FMS Funding Report page, which generates reports showing obligation status by funding program by county
- Air Quality (AQ) PM 2.5 ("fine particulate matter") Conformity Requirement: MTC, with the help of project sponsors, must conduct a project-level hot spot analysis for "projects of air quality concern."
Other Federal and State Agency Resources
- FHWA MAP-21 page, including Fact Sheets
- California Transportation Commission (CTC): meeting schedule and agenda, CTC-administered programs
- Caltrans Division of Transportation Programming
- California Safe Routes to School Active Transportation Resource Center, including a resource page for Caltrans SRTS Non-Infrastructure Projects
- Caltrans District 4 Training (District 4-specific training), which includes materials from past training
- Caltrans Highway Bridge Program (HBP) training videos
- Caltrans Local Assistance Training for Local Agencies (general training info)
- California Local Technical Assistance Program (LTAP; Caltrans in partnership with Sacramento State's College of Continuing Education)
- Caltrans Intelligent Transportation Systems (ITS) training resource
- SF Public Work's Overview of the Federal Aid Process for Transportation Projects (powerpoint)
- FHWA's Every Day Counts Exchange webinars on project development and delivery practices and tools for local agencies
- UC Berkeley TechTransfer (click on "Click here to register for a class!")
- Twelve Procedural Errors (doc) from TechTransfer training