- Calls for Projects: Transportation Authority
- Call for Projects: Other Funding Opportunities
- Federal Aid Project Delivery
Call for Projects: Other Funding Opportunities
Application Period: Applications due October 27, 2021 by 5 PM
The California Department of Transportation (Caltrans) has released the Fiscal Year 2022/23 Sustainable Transportation Planning Grant Application Guide and call-for-applications with a total of $34 million available for transportation planning projects statewide as follow:
Sustainable Communities Grants ($17 million competitive, $12.5 million formula to MPOs) to encourage local and regional planning that furthers state goals, including, but not limited to, the goals and best practices cited in the Regional Transportation Plan Guidelines adopted by the California Transportation Commission. Minimum award $100,000 ($50,000 for Disadvantaged Communities), maximum award $700,000, required local match is 11.47%. Up to $3 million set-aside for technical projects such as data acquisition or travel model updates.
Strategic Partnerships ($1.5 million) to fund transportation planning studies in partnership with Caltrans that address the regional, interregional and statewide needs of the State highway system. Minimum/maximum awards: $100,000/$500,000, required local match is 20%.
Strategic Partnerships – Transit ($3 million) to fund multimodal planning studies with a focus on transit, in partnership with Caltrans, of regional, interregional and statewide significance. Minimum/maximum awards: $100,000/$500,000, required local match is 11.47%.
Application Period: Applications due November 8, 2021
The Federal Transit Administration (FTA) has announced the opportunity to apply for $2,207,561,294 in discretionary grants under the American Rescue Plan Act’s Additional Assistance Funding. As required by the American Rescue Plan Act, funds will be awarded to eligible recipients or eligible sub-recipients of Urbanized Area Formula funds or Rural Area Formula funds that, because of COVID–19, require additional assistance for costs related to operations, personnel, cleaning, and sanitization combating the spread of pathogens on transit systems, and debt service payments incurred to maintain operations and avoid layoffs and furloughs.
Actual and anticipated expenses incurred on or after January 20, 2020, are eligible for this funding, but FTA does not anticipate funding shortfalls beyond September 30, 2023. There is no local match requirement and there are no minimum or maximum award amounts, although FTA intends to fund as many eligible projects as possible.
Application Period: Applications due November 15, 2021
The Federal Transit Administration (FTA) has announced the opportunity to apply for $25,000,000 in Fiscal Year (FY) 2021 funding under the Route Planning Restoration Program through the American Rescue Plan to help public transportation agencies return service from COVID-19 suspensions in ways that can best serve their communities. Eligible expenses include travel forecasting, data collection, public engagement and other planning related activities. Eligible recipients include any urbanized area formula grant (Section 5307) recipient that has reduced transit service on or after January 20, 2020, due to COVID-19. The maximum award amount for any prospective applicant may be up to $1 million and a local match is not required.
Application Period: Applications due November 19, 2021
The U.S. Department of Transportation's Federal Transit Administration (FTA) announced the availability of up to $409.6 million in competitive grant funds for buses, bus facilities, and bus equipment. Eligible projects include capital projects to replace, rehabilitate, and purchase buses, vans, and related equipment, and to construct bus-related facilities. An application may include both vehicle and facility components, along with associated equipment and workforce development activities. Eligible applicants are designated recipients that allocate funds to fixed route bus operators, states or local governmental entities that operate fixed route bus service, and Tribal Governments. Eligible subrecipients include all eligible applicants and nonprofit organizations engaged in public transportation. The federal share is 80 percent of the net project cost and may exceed 80 percent for projects complying with the Clean Air Act or the Americans with Disabilities Act of 1990. There is no minimum grant award amount and FTA intends to fund as many meritorious projects as possible.
Application Period: Applications due November 29, 2021
The Federal Railroad Administration (FRA) announced the availability of approximately $362 million to enhance rail safety, to help undo inequities caused by transportation and land use policies, provide energy efficient transportation, and ensure our freight network can meet the mobility demands of a growing population. Eligible applicants include states, public agencies, rail carriers, universities, and non-profit organizations. Eligible projects include the deployment of railroad safety technology, including positive train control and rail integrity inspection systems, capital projects, rail line relocation, and the preparation of regional rail and corridor service development plans.
$359,737,500 in CRISI funding for projects to improve railroad safety, efficiency, and reliability; mitigate congestion at both intercity passenger and freight rail chokepoints; enhance multi-modal connections; and lead to new or substantially improved Intercity Passenger Rail Transportation corridors. The federal share of total costs for CRISI projects funded under this notice will not exceed 80 percent. There are no predetermined minimum or maximum dollar thresholds for CRISI awards.
$2,241,296 in non-CRISI funding:
- $2,034,296 for Railroad Trespassing Enforcement Activities to support enforcement activities at hot spots within a respective jurisdiction or at areas that demonstrate a rail trespassing problem in a community on FRA-regulated track. This funding is limited to hourly wages for law enforcement officials.
- $207,000 for Railroad Trespassing Suicide Prevention to help implement FRA's Trespasser Prevention Strategy through grants funding the implementation or expansion of targeted outreach campaigns to reduce the number of railroad-related suicides that involve railroad trespassing on FRA-regulated track.
For Non-CRISI funding, the federal share of total project costs can be up to 100 percent. The maximum award for Railroad Trespassing Enforcement grants will be capped at $120,000, and the maximum award for Railroad Trespassing Suicide Prevention grants will be capped at $100,000.
Application Period: Applications due January 28, 2022
FEMA has released a notice of funding opportunity for the Building Resilient Infrastructures and Communities and Flood Mitigation Assistance grant programs as follows:
Building Resilient Infrastructure and Communities Grants (BRIC): FEMA will distribute up to $1 billion in federal funds for the annual BRIC grant program to states, local communities, tribes and territories for mitigation activities. FEMA will provide 100% federal funding for management costs.
FEMA's Flood Mitigation Assistance (FMA): $160 million is available through FEMA's FMA grant program to states, local communities, tribes, and territories to reduce or eliminate the risk of repetitive flood damage to buildings and structures insured under the National Flood Insurance Program. Federal funding is available for up to 75% of the eligible activity costs.
Eligible applicants include all 50 states, U.S. territories, federally recognized Tribal Governments, and the District of Columbia. Eligible sub-applicants include Local Governments, Tribal Governments, State Agencies, and Tribal Agencies.
Key date for BRIC 2021 and FMA 2021:
- December 1, 2021 – Sub application due to Cal OES (submitted via FEMA GO)
Application Period: February 2022
The California Department of Transportation (Caltrans) is developing the Clean California Local Grant Program as part of a two-year program through which approximately $296 million in funds will go to local communities to beautify and improve local streets and roads, tribal lands, parks, pathways, and transit centers to clean and enhance public spaces. A call for projects is anticipated to be released in December 2021. Through the combination of adding beautification measures and art in public spaces along with the removal of litter and debris, this effort will enhance communities and improve spaces for walking and recreation. The maximum grant amount is $5 million and the local match will range from 0% to 50% of the project cost. Eligible applicants include local or regional public agencies, transit agencies, and tribal governments. Nonprofit organizations may be sub-applicants.
Application Period: Applications accepted on a rolling basis
The Federal Transit Administration (FTA) has announced $100 million available for the Expedited Project Delivery (EPD) Pilot Program. The program aims to streamline project delivery of new transit infrastructure and encourages innovative partnerships. State and local government authorities may apply. Eligible projects include fixed guideway capital projects, small start projects, or core capacity improvement projects that have not entered into a full funding grant agreement with FTA. Projects under this program must include public-private partnerships, be operated and maintained by employees of an existing public transportation provider, and have a federal share not exceeding 25 percent of the project cost.
FTA intends to award up to eight grants under this announcement, subject to funding availability. Proposals will be accepted on a rolling basis. Applicants will be notified whether their application was approved within 120 days of submittal.
Application period: Available on a first-come, first-served basis starting at 10 a.m. Pacific on Tuesday, August 10
The California Air Resources Board's (CARB) Hybrid Voucher Incentive Program (HVIP), provides vouchers to California purchasers and lessees of eligible zero-emission, hybrid, and low NOx medium and heavy-duty trucks and buses. The program is meant to accelerate the adoption of clean vehicle technology. Voucher amounts range between $20,000 and $110,000, depending on the vehicle's weight. Increased voucher amounts are available for buses purchased by school districts. Any purchaser of an eligible vehicle may apply for funding, with a limit of 200 vouchers per fleet. Vouchers are applied at the point of sale. Up to $83 million is available.
Application period: Continuous
MTC’s recently established Bay Area Vanpool Program is offering direct subsidies to new and existing vanpools, thanks to an infusion of over $9.5 million approved by MTC in July of 2018 for the next five years. Qualifying vanpools that rent their vehicles through Enterprise (the preferred vendor for the Vanpool Program) are eligible for a $350/month subsidy. Vanpoolers can pay for their remaining vanpool costs with pretax dollars, further reducing the cost of their shared commute.
Application period: Continuous
The Bay Area Air Quality Management District has up to $10 million available for the Carl Moyer Program. This program funds equipment or vehicle replacement, engine replacement, power system conversion, and battery charging or fueling infrastructure. It aims to reduce emissions in the communities most impacted by air pollution. Eligible equipment includes:
Trucks and Buses
Public School Buses
Marine Vessels and Equipment
Funding is available on a first-come, first-served basis. Maximum funding amounts depend on the type of project. Projects required by law or contract are ineligible. Public or private entities that will operate the equipment within the Bay Area may apply. New project types and increased grant amounts are available for the purchase of hybrid, zero- and near-zero-emissions equipment, and for fueling and charging infrastructure as part of alternative-fuel or battery-electric project types.
Application period: Continuous
The Bay Area Air Quality Management District has up to $40 million available for the Community Health Protection Grant Program, which follows the same guidelines as the Carl Moyer program, with a few caveats, including that projects must be in eligible areas, such as “Eastern San Francisco”. Please see the information for the Carl Moyer Program above, as well as the Air District Community Health Protection Grant Program website for additional information.
Volkswagen Settlement Environmental Mitigation Trust - Zero-Emission Class 8 Freight and Port Drayage Trucks Category
Application Period: Continuous
On August 18, 2020, the Volkswagen Settlement Environmental Mitigation Trust released the first solicitation for freight and port drayage truck projects. $27 million is available on a first-come, first-served basis to fund the replacement of Class 8 freight trucks (including drayage trucks), waste haulers, dump trucks, and concrete mixers with zero emission technologies. Both public and private entities that own and operate eligible vehicles may apply. The program will fund up to 100% of project cost for government owned equipment and up to 75% of cost for non-government owned equipment. Per piece of equipment, maximum funding is $200,000.
The program is currently oversubscribed. Applications will continue to be accepted in order to generate a back-up list of applications. Projects placed on the back-up list will only be considered if returned or additional funds become available.
Application Period: Continuous
The Volkswagen (VW) Mitigation Trust was established as part of a settlement with Volkswagen for using illegal emission testing defeat devices in certain VW vehicles, resulting in excess NOx emissions. $130 million in first come, first served funding is available to replace high-polluting transit and shuttle buses with new battery-electric or fuel-cell buses. There is no longer funding available for school buses. Government and non-government vehicle owners as well as agencies that lease or rent applicable buses to third parties are eligible to apply. The old bus to be replaced must have a fuel type of gasoline, diesel, compressed natural gas (CNG); an internal combustion engine; and an engine model year of 2009 or older. The maximum funding per entity is capped at $3,250,000 and the maximum funding level for each vehicle varies based on the bus and fuel types, ranging from $160,000 to $400,000 per vehicle. Matching funds are required for all non-government owned purchases (at least 25 percent).
View Caltrans' 2020 Guide to Transportation Funding in California (PDF) for an overview of transportation funding sources and apportionments.
The California Transportation Commission (CTC) has created a list of programs that may fund active transportation projects and elements, to serve as a resource for cities, counties and agencies looking to fund valuable active transportation projects in their communities.
For more information or assistance with Prop K or other federal, state, or regional funding opportunities, contact Anna LaForte, Deputy Director for Policy & Programming
This is a resource page for sponsor agencies who currently or potentially may use federal funds to implement their transportation projects in San Francisco, focusing on Federal Highway Administration (FHWA) funds.
- SFCTA Funding Opportunities (see "Calls for Projects: Transportation Authority & Other Funding Opportunities" above)
- MTC Funding page
- Transportation Funding in California - Caltrans' overview
Project Delivery Policies and Status Update Reports
Federal funds come with strict timely-use-of-funds requirements, especially on the obligation and reimbursement, at various levels—federal, state, and regional. It is critical for sponsors to adhere to the requirements to avoid risk of losing funds.
- Caltrans Delivery Policies and Reports
- Caltrans Local Safety Program Delivery Status Reports (for Highway Safety Improvement Program)
- Caltrans Inactive Project Information page
- Caltrans E-76 Status page: search by project ID or agency name to find the status of E-76s that are pending or obligated within last month or E-76s that have been obligated for the current fiscal year
- Caltrans Local Programs Accounting Tracking page contains payment history for payments issued within the past 18 months except major construction contractors.
- MTC Project Delivery / Program Monitoring
- Resolution of Local Support requirement (MTC email (PDF); link to template (doc))
- Regional Project Delivery Policy Guidance (PDF)(MTC Resolution 3606)
- Transportation Improvement Program Funding Report page (also see under TIP below)
- Annual Obligation Status section lists downloadable links for the "FHWA Obligated Funds - Federal Fiscal Year to Date" list and the "FHWA Projects Submitted by District 4 to Caltrans HQ - Federal Fiscal Year to Date" list - up to FY 2017/18 (for the current fiscal year, visit Caltrans E-76 Status page).
- Project Monitoring and Delivery (MTC presentation, March 26, 2012)
- Federal Aid Single Point of Contact Workshop (MTC Presentation and Caltrans Presentation) (including presentations on funding programming, TIP, CMA overview, Caltrans overview (Local Assistance, environmental, and Right of Way), 06-06-2017
- Federal Aid Single Point of Contact Checklist
- SFCTA's Portal page for sponsors to submit quarterly reports for SFCTA-funded projects
Caltrans Programs and Procedures References
Caltrans, with its delegated authority from FHWA, develops procedures for and conducts review of a majority of FHWA-funded projects. Also see Caltrans District 4 page and the Training Resources section (below) for materials from past trainings.
- Local Assistance Program Guidelines (LAPG) provides a description of federal and state programs, including:
- Introduction/Overview: Ch 1 Introduction/Overview (PDF); Ch 2 Financing the Federal-Aid Highway Program (PDF); Ch 3 Federal-Aid Routes & Functional Classifications
- Most commonly used funding programs: Ch 4 Surface Transportation Program (STP); Ch 5 Congestion Mitigation and Air Quality (CMAQ); Ch 9 Highway Safety Improvement Program (HSIP); Ch 23 Local Agency State Transportation Improvement Program (STIP) Projects (PDF)
- Local Assistance Procedures Manual (LAPM) describes procedures and documents required to use federal and state funds. This link gives a compilation of "packages" required by phase.
- Introduction/Overview: Ch 1 Introduction/Overview; Ch 2 Roles/Responsibilities
- Authorization/Agreement/Invoicing: Ch 3 Project Authorization; Ch 4 Agreements; Ch 5 Accounting/Invoices
- Environmental: Ch 6 Environmental Procedures
- Preliminary Engineering: Ch 7 Field Review; Ch 8 Public Hearings; Ch 9 Civil Rights and DBEs; Ch 10 Consultant Selection; Ch 11 Design Standards; Ch 12 PS&E
- ROW/Utility Coordination: Ch 13 ROW; Ch 14 Utility Relocations
- Construction: Ch 15 Advertise and Award; Ch 16 Administer Contracts
- Completion (and after): Ch 17 Project Completion; Ch 18 Maintenance; Ch 19 Oversight and Process Reviews; Ch 20 Deficiencies and Sanctions
- LAPM forms in word documents
- Division of Local Assistance Office Bulletins (DLA-OBs) disseminate the most recent policy and procedural changes, including LAPG and LAPM chapters and forms.
- Local Programs Procedures (LPPs) formalize LAPG and LAPM changes that have been initiated through DLA-OBs. DLA-OBs expire upon issuance of LPPs.
- Caltrans Oversight Information Notices (COIN) are single-topic bulletins intended to provide information and guidance to local agencies on a wide range of issues pertaining to the Federal-aid projects.
- Local Assistance Blog (or "LAB") on federal-aid program updates and resources
Transportation Improvement Program (TIP)
Transportation projects that receive federal funds, are subject to a federally required action, or have a regionally significant air quality impact must be included in the TIP.
2019 TIP update
Non-exempt project [update to reflect Plan Bay Area 2040]
Primer & latest schedule
- MTC TIP page, including MTC Guide to TIP and TIP revision schedule and status (2019 TIP)
- MTC Fund Management System (FMS, online database for TIP) Workshop materials (03-26-12)
- TIP Overview and How to Use FMS (powerpoint)
- FMS Funding Report page, which generates reports showing obligation status by funding program by county
- Air Quality (AQ) PM 2.5 ("fine particulate matter") Conformity Requirement: MTC, with the help of project sponsors, must conduct a project-level hot spot analysis for "projects of air quality concern."
Other Federal and State Agency Resources
- FHWA MAP-21 page, including Fact Sheets
- California Transportation Commission (CTC): meeting schedule and agenda, CTC-administered programs
- Caltrans Division of Transportation Programming
- California Safe Routes to School Active Transportation Resource Center, including a resource page for Caltrans SRTS Non-Infrastructure Projects
- Caltrans District 4 Training (District 4-specific training), which includes materials from past training
- Caltrans Highway Bridge Program (HBP) training videos
- Caltrans Local Assistance Training for Local Agencies (general training info)
- California Local Technical Assistance Program (LTAP; Caltrans in partnership with Sacramento State's College of Continuing Education)
- Caltrans Intelligent Transportation Systems (ITS) training resource
- SF Public Work's Overview of the Federal Aid Process for Transportation Projects (powerpoint)
- FHWA's Every Day Counts Exchange webinars on project development and delivery practices and tools for local agencies
- UC Berkeley TechTransfer (click on "Click here to register for a class!")
- Twelve Procedural Errors (doc) from TechTransfer training