Plans and Programs Committee - June 21, 2011

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Meeting Notice

Date:                  10:30 a.m., Tuesday, June 21, 2011
Location:                Room 263, City Hall
Commissioners:     Commissioners Campos (Chair), Chu (Vice Chair), Avalos, Chiu, Wiener and Mirkarimi (Ex Officio)
Clerk:                      Erika Cheng

1.                   Roll Call

2.                  Approve the Minutes of the May 17, 2011 Meeting - ACTION* attachment

3.                  Citizens Advisory Committee Report - INFORMATION* attachment

4.                  Recommend Appointment of Two Members to the Citizens Advisory Committee - ACTION* attachment

The Authority has an eleven-member Citizens Advisory Committee (CAC).  CAC members serve two-year terms.  Per the Authority's Administrative Code, the Plans and Programs Committee recommends and the Authority Board appoints individuals to fill any CAC vacancies.  Neither Authority staff nor the CAC make any recommendations on CAC appointments, but we maintain an up-to-date database of applications for CAC membership.  A chart with information about current CAC members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation.  There are two vacancies on the CAC requiring Committee action.  The vacancies resulted from the term expirations of Rosie West and Jackie Sachs.  We are seeking a recommendation to appoint two members to the CAC.

5.                  Recommend Approval of the Fiscal Year 2011/2012 Transportation Fund for Clean Air Program of Projects - ACTION* attachment

The Transportation Fund for Clean Air (TFCA) Program was established to fund the most effective transportation projects that achieve emission reductions from motor vehicles in accordance with the Bay Area Air Quality Management District's (Air District's) Clean Air Plan.  Funds are generated from a $4 surcharge on the vehicle registration fee collected by the Department of Motor Vehicles.  As the San Francisco TFCA County Program Manager, the Authority annually develops the Program of Projects for the TFCA Program Manager funds.   On February 3, 2011, we issued the call for Fiscal Year (FY) 2011/2012 TFCA applications to San Francisco project sponsors.  We received 12 project applications by the April 29, 2011 deadline, requesting over $1,890,416 in TFCA funds compared to $1,045,734 in available funds.  We reviewed the projects for eligibility, then evaluated eligible projects following the Authority's local expenditure criteria which includes project type, cost effectiveness of emissions reduced, program diversity, project delivery (i.e., readiness), and other considerations (e.g., a sponsor's track record for delivering prior TFCA projects). Based on this review, we are recommending funding the nine projects shown in Attachment 3, which includes four transportation demand management (TDM) projects, two bicycle projects, two electric vehicle infrastructure projects, and one shuttle operations project. We recommend funding all projects at the amount requested with two exceptions. The initial calculation for the Department of the Environment's Solar Electric Vehicle Charging Stations project exceeded the Air District's cost effectiveness threshold, therefore, we reduced the proposed funding to the maximum amount allowable based on the revised cost effectiveness calculation. In addition, we recommend partially funding the Authority's San Francisco Integrated TDM Public-Private Partnership Project in order to fund other eligible TFCA projects this cycle. We recommend giving this project top priority for TFCA funds from de-obligated and cancelled projects in the next year and in the Fiscal Year 2012/13 San Francisco TFCA County Program Manager fund cycle to fully fund the project. We are seeking a recommendation to approve the FY 2011/12 TFCA Program of Projects.

6.                  Recommend Allocation of $25,287,291 in Prop K Funds, with Conditions, for Fifteen Annual Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Amendment of Three 5-Year Prioritization Programs - ACTION* attachment   enclosure

The intent of the annual call for Prop K projects is to bring as many of the programmatic and other individual capital project allocations as we can to the Authority Board for action in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. Project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. We received 15 applications by March 25 in response to the Fiscal Year 2011/12 Prop K annual call for projects, requesting approximately $25.3 million in Prop K funds. In May, we presented these projects as an information item to the Plans and Programs Committee, along with policy concerns and other follow-up items that we were exploring as part of our review of the allocation requests. Since then we have been working with the project sponsors to clarify and finalize the requests. Attachment 1 summarizes the applications, including project phases and the proposed leveraging compared to Expenditure Plan assumptions. Attachment 2 provides a brief description of each project. Attachment 3 summarizes our recommendations, which include amendments to three 5-Year Prioritization Program (5YPP) and commitments to allocate Fiscal Year 2012/13 Prop K funds to the Bicycle Safety Classes and Bike to Work Day projects to enable the San Francisco Municipal Transportation Agency to fund these efforts for three years each. We are seeking a recommendation to allocate $25,287,291 in Prop K funds, with conditions, for fifteen annual requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and to amend three 5YPPs.

7.                  Recommend Allocation of $1,255,420 in Prop K Funds, with Conditions, for Six Projects, and the Appropriation of $78,866 in Prop K funds for Planning and Implementation of the Integrated Travel Demand Management Partnership Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Amendment of the Relevant 5-Year Prioritization Programs - ACTION* attachment   enclosure

As summarized in Attachments 1 and 2, we have six Prop K allocation requests and one appropriation request totaling $1,334,286 to present to the Plans and Programs Committee. These requests were either received after the annual call deadline or had incomplete applications. Several of the projects have a time sensitive need for funds.  The San Francisco Municipal Transportation Agency (SFMTA) has submitted five requests: $378,470 for construction of pedestrian and transit improvements at the intersection of Mission Street and Geneva Avenue; $200,000 for conceptual and preliminary engineering of an integrated management system for the SFMTA's capital assets; $321,700 for 15 MPH speed limit signs in school zones; $67,000 for construction of crosswalk re-opening and other pedestrian improvements at the intersection of Geary Boulevard and Steiner Street; and $165,000 for planning and design work for bikeway improvements on Fell and Oak Streets. The Department of Public Works (DPW) has requested $123,250 for the design phase of a median improvement project on 19th Avenue. Finally, we are requesting the appropriation of $78,866 to provide local match funds for a $750,000 grant from the Metropolitan Transportation Commission (MTC) to develop regionally integrated transportation demand management resources for reducing greenhouse gas emissions. Attachment 3 provides a summary of our staff recommendation. Five of the seven requests require amendments to the relevant 5-Year Prioritization Programs (5YPPs) to fully fund the projects. We are seeking a recommendation to allocate $1,255,420 in Prop K funds, with conditions, for six projects, and to appropriate $78,866 in Prop K funds for planning and implementation of the Integrated TDM Partnership Project, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and to amend the relevant 5YPPs.

8.                  Recommend Approval of the Strategic Analysis Report on the Role of Shuttle Services in San Francisco's Transportation System - ACTION* attachment   enclosure

The transportation system in San Francisco has been increasingly complemented by the proliferation of various types of shuttle services.  At the request of former Commissioner Dufty, the Authority initiated the Strategic Analysis Report (SAR) on the Role of Shuttle Services in San Francisco's Transportation System to investigate the reasons for, and benefits and impacts of, the growth of shuttle activity in San Francisco.  During the course of the SAR's development, we focused on two areas of analysis:  1) how to respond to the rapid expansion of regional, employer-based shuttle operations in San Francisco neighborhoods; and 2) whether downtown circulator shuttles should be consolidated, and if so, how such consolidation could occur.  Authority staff gathered information for the study through literature review, field observations, and extensive outreach to relevant stakeholders, including providers, operators, users, public agencies, and the general public.  The SAR's findings confirmed that regional shuttles provide widespread and significant public benefits but that local conflicts and impacts do exist-including at Muni stops-and should be managed.  The SAR recommends the development of a "Muni Partners" program at the San Francisco Municipal Transportation Agency to liaise with the shuttle industry, respond to public inquiries and concerns, and provide for the orderly and beneficial growth of the shuttle sector.  In October 2010, the Metropolitan Transportation Commission (MTC) awarded the Authority a grant from the Bay Area Climate Initiative (BACI) program for the San Francisco Integrated Travel Demand Management (TDM) Public-Private Partnership Project (TDM Partnership Project).  The TDM Partnership Project encompasses several elements, including the piloting of the Muni Partners program at the SFMTA.  The TDM Partnership Project will also support the analysis of alternative ways to improve the efficiency and effectiveness of employer-provided shuttles operations in the greater downtown.  Requests for local match are the subject of separate items on the Plans and Programs Committee agenda.  We are seeking a recommendation to approve the SAR on the Role of Shuttle Services in San Francisco's Transportation System.

9.                  Introduction of New Items - INFORMATION

10.               Public Comment

11.               Adjournment

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If any materials related to an item on this agenda have been distributed to the Plans & Programs Committee after distribution of the agenda packet, those materials are available for public inspection at the San Francisco County Transportation Authority at 1455 Market St., 22nd Floor, San Francisco, CA 94103, during normal office hours. 

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