Plans and Programs Committee - July 12, 2011

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Meeting Notice

Date:                  9:30 a.m., Tuesday, July 12, 2011
Location:                Room 263, City Hall
Commissioners:     Commissioners Campos (Chair), Chu (Vice Chair), Avalos, Chiu, Wiener and Mirkarimi (Ex Officio)
Clerk:                      Erika Cheng

1.                   Roll Call

2.                  Approve the Minutes of the June 21, 2011 Meeting - ACTION* attachment

3.                  Citizens Advisory Committee Report - INFORMATION* attachment

4.                  Recommend Appointment of One Member to the Citizens Advisory Committee - ACTION* attachment

The Authority has an eleven-member Citizens Advisory Committee (CAC).  CAC members serve two-year terms.  Per the Authority's Administrative Code, the Plans and Programs Committee recommends and the Authority Board appoints individuals to fill any CAC vacancies.  Neither Authority staff nor the CAC make any recommendations on CAC appointments, but we maintain an up-to-date database of applications for CAC membership.  A chart with information about current CAC members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation.  There is one vacancy on the CAC requiring Committee action.  The vacancy resulted from the term expiration of Rosie West.  We are seeking a recommendation to appoint one member to the CAC.

5.                  Recommend Allocation of $270,819 in Prop K Funds, with Conditions, to the San Francisco Municipal Transportation Agency for One Project and $1,275,900 in Prop K Funds, with Conditions, to the Department of Public Works for Two Projects, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Amendment of the Relevant 5-Year Prioritization Program - ACTION* attachment

As summarized in Attachments 1 and 2, we have three Prop K allocation requests totaling $1,546,719 to present to the Plans and Programs Committee. The San Francisco Municipal Transportation Agency (SFMTA) has requested $270,819 to match $1,083,277 in Lifeline Transportation Program funds the Authority Board programmed in July 2010 to the SFMTA for its portion of the Eastside Connections project, which is a joint effort with Bay Area Rapid Transit District (BART) to improve accessibility at the Balboa Park station. The scope of the SFMTA's request includes building a new boarding area and accessible key stop on San Jose Avenue between Geneva and Ocean Avenue, eight related curb ramps, utility and pole relocation, demolishing the existing key stop between the BART and Muni stations once a new stop is completed through BART's portion of the project, and coordination with BART staff. The Department of Public Works (DPW) has submitted two requests: $761,000 for procurement of street cleaning and repair equipment; and $514,900 for the first phase of accessibility improvements around Union Square Park, which are required by a 2009 settlement agreement. The project would improve the intersections of Stockton/Post and Powell/Post, including reconstructing the sidewalk to reduce the cross-slope to below 2.5% for a 4-foot wide path of travel around the park, constructing sidewalk bulb-outs and Americans with Disability Act compliant curb ramps, widening existing transit islands, and realigning crosswalks for new corner configurations with pedestrian scramble signals. This project requires an amendment to the Curb Ramps 5-Year Prioritization Program (5YPP) to fully fund the project. We are seeking a recommendation to allocate $270,819 in Prop K funds, with conditions, to the SFMTA for one project, and $1,275,000 in Prop K funds, with conditions, to the DPW for two projects, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and amendment of the relevant 5YPP.

6.                  Recommend Allocation of Up to $57,213,174 in Prop K Funds, With Conditions, to the San Francisco Municipal Transportation Agency for the Central Subway Tunnel Boring Machines and Tunnel Boring Launch Box, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule and Amendment of the 2009 Prop K Strategic Plan - ACTION* attachment

The early construction phase of the San Francisco Municipal Transportation Agency's (SFMTA's) Central Subway project includes four contract components and has a total estimated cost of $113.8 million, including public agency, project management and construction management labor.  The SFMTA is requesting an allocation of up to $57,213,174 in Prop K funds for the procurement of two tunnel boring machines (TBMs) and construction of the TBM launch box. Requested Prop K funds would leverage $10 million in federal Congestion Mitigation and Air Quality Improvement Program (CMAQ) funds and $4,206,432 in Federal Section 5309 New Starts to fully fund the $71.4 million estimated cost for this work. The TBMs and launch box are part of the larger tunnel contract, which is anticipated to cost approximately $250 million and includes tunnel construction, though the SFMTA would not issue a notice to proceed on the actual tunneling work until June 2012, after the Federal Transit Administration has approved the Full Funding Grant Agreement (FFGA). As of the June 22 Citizens Advisory Committee meeting, the SFMTA had a full funding plan for the early construction phase. The SFMTA is now considering shifting cost and scope from the construction phase (i.e. post FFGA) tunneling work to the early construction phase. Our recommendation is conditioned on the SFMTA providing, prior to contract award, a full funding plan for the early construction phase if costs for this phase are higher than those submitted in this allocation request. This condition is necessary because funding for this scope of work at an increased cost will require the near-term availability of Prop 1B PTMISEA state bond funds. Upon contract award, we will work with the SFMTA to de-obligate any surplus Prop K funds so that they can be reprogrammed for future use on the project. Our recommendation includes a condition that if additional federal or state funds become available that can be expended on the subject scope of work without delaying the overall project schedule, the SFMTA will de-obligate the maximum Prop K funds possible while meeting local match requirements. This will help offset financing costs associated with advancing Prop K funds for the project. This request will require a concurrent Strategic Plan amendment to move $31,600,860 in Fiscal Year 2011/12 Construction funds to the Advanced (Early) Construction phase.  We are seeking a recommendation to allocate up to $57,213,174 in Prop K funds, with conditions, to the SFMTA for the Central Subway Tunnel Boring Machines and Tunnel Boring Launch Box, subject to the attached fiscal year cash flow distribution schedule and amendment of the 2009 Prop K Strategic Plan.

7.                  Recommend Amendment of the Prop K 5-Year Prioritization Program for Signals and Signs Maintenance and Renovation - ACTION* attachment

The voter-approved Prop K Expenditure Plan requires that each programmatic category develop a 5-Year Prioritization Program (5YPP) that is adopted by the Authority Board as a prerequisite for receiving Prop K allocations. This requirement applies to 21 programs such as signals and signs maintenance and renovation, street resurfacing, and transit enhancements. The 5YPPs are intended to provide a strong link between project selection and expected project performance, and to support on-time, on-budget project delivery, and timely and competitive use of federal, state, and regional matching funds. Key elements of 5YPPs include a prioritization methodology and a five-year program of projects with scope, schedule, cost and funding information. In May 2010, the San Francisco Municipal Transportation Agency (SFMTA) and Caltrans completed the second phase of the jointly led Park Presidio/19th Avenue Signal Upgrades project. In March 2011, Caltrans closed out its involvement with the project, and calculated that the final cost for Phases I and II was substantially below the estimated $20 million. In April 2011, Caltrans reimbursed the SFMTA $3,124,245, which the SFMTA has returned to the Authority. The SFMTA has requested that the funds be reprogrammed through an amendment to the Signals and Signs Maintenance and Renovation 5YPP to the six new projects identified in Table 2 and Attachment 4. This is a significant amendment to the 5YPP, increasing total programming over the 5YPP period by 34%. The Authority moved the 5YPP amendments and allocations for the 15 MPH Zones Near Schools and the Mission-Geneva Transit and Pedestrian Improvements projects ahead of the others (approved by the Authority Board at its June 28 meeting) in deference to the SFMTA's need to meet a timely-use-of-funds deadline for a Regional Measure 2 Safe Routes to Transit grant for the former project and its identification of the second project as a high priority pedestrian safety improvement. The subject action will add the remaining four projects to the 5YPP.  We are seeking a recommendation to amend the Prop K 5-Year Prioritization Program for Signals and Signs Maintenance and Renovation.

8.                  Introduction of New Items - INFORMATION

9.                  Public Comment

10.               Adjournment



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