Finance Committee - November 8, 2011

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Meeting Notice

Date:                       11:00 a.m. Tuesday, November 8, 2011
Location:                Room 263, City Hall
Commissioners:     Commissioners Mar (Chair), Elsbernd (Vice Chair), Cohen, Farrell, Kim and Mirkarimi (Ex Officio)
Clerk:                      Erika Cheng


1.                   Roll Call

2.                  Approve the Minutes of the October 18, 2011 Meeting - ACTION* attachment

3.                  Recommend Increasing the Authorized Amount for the Non-Federal Portion of the Memorandum of Agreement with Treasure Island Development Authority by $1,000,000, to a Loan Obligation Amount Not to Exceed $10,287,000, to Complete Preliminary Engineering and Design for the I-80/Yerba Buena Island Interchange Improvement Project; Deferring the Repayment Date by Two Years; and Authorizing the Executive Director to Modify Certain Agreement Terms - ACTION* attachment

In its capacity as the Congestion Management Agency for San Francisco, the Authority is working jointly with the Treasure Island Development Authority (TIDA) and the Office of Economic and Workforce Development (OEWD) on the development of the I-80/Yerba Buena Island (YBI) Interchange Improvement Project.  Under the Memorandum of Agreement (MOA) between the Authority and TIDA, TIDA has the responsibility to reimburse all Authority costs incurred on the project.  In April 2008, the Authority approved an initial loan obligation to TIDA from Prop K funds was capped at $3,000,000. Since then, at the request of TIDA, the Authority increased TIDA's loan obligation to a loan obligation amount for the non-federal portion to $9,287,000, and a total non-federal and federal loan obligation amount to $18,830,000, to continue preliminary engineering and design of the I-80/YBI Interchange Improvement Project and to fulfill the local match requirement as Federal Highway Bridge Program funding became available. Due to the overall delay in schedule, TIDA is requesting a two year deferral of the required repayment date, in order to bring this deadline into sync with the overall project schedule. The Authority recently received additional Federal Highway Bridge Program funding for the preliminary and final design phases of the project. Authority funds loaned to TIDA will leverage the federal grant award to fulfill the local match requirement and reimburse the Authority for administrative costs. We are seeking a recommendation to increase the authorized amount for the non-federal portion of the MOA with TIDA by $1,000,000, to a loan obligation amount not to exceed $10,287,000, to complete preliminary engineering and design for the I-80/YBI Interchange Improvement Project; to defer the repayment date by two years; and to authorize the Executive Director to modify certain agreement terms.

4.                  Recommend Award of a Consultant Contract to Kimley-Horn and Associates, Inc., in an Amount Not to Exceed $250,000, for Program Management and Technical Support of the Van Ness Avenue Bus Rapid Transit Program, with an Option to Extend for Two Additional Years, and Authorizing the Executive Director to Negotiate Contract Terms and Conditions - ACTION* attachment

The Authority, in partnership with the San Francisco Municipal Transportation Agency (SFMTA), seeks program management and technical support consulting services to support the Van Ness Avenue Bus Rapid Transit (BRT) Program, a package of projects and activities that encompass the core BRT project and various ancillary and supporting projects. The consulting services sought blend the conventional responsibilities of Program Management Support and Technical Support into a single contract (PM/T Support) for the 30% project development phase. The PM/T Support Consultant's work program will consist of ongoing program management support, as well as technical assistance to the project team, as needed, across a range of technical disciplines.  The PM/T Support Consultant will also provide support to the Authority and the SFMTA in meeting the requirements of the Federal Transit Administration (FTA) Small Starts grant program. On July 22, 2011, the Authority issued a Request for Proposals (RFP) for program management and technical support services for the Van Ness Avenue BRT Program. The Authority held two pre-proposal conferences on August 1, 2011 and September 19, 2011.  By the due date of October 7, 2011, the Authority received three proposals in response to the RFP.  Interviews were held on October 19, 2011 and October 20, 2011.  Based on this competitive selection process, the review panel - comprised of staff from the SFMTA and the Authority - recommends the award of a consultant contract to the top-ranked firm of Kimley-Horn and Associates, Inc.  We are requesting consideration of the staff recommendation, so that we may seek Authority Board approval in November.  This approval schedule will help ensure that the Van Ness Ave BRT Program moves forward in a timely manner. We are seeking a recommendation for the award of a consultant contract to Kimley-Horn and Associates, Inc, in an amount not exceed $250,000 for Program Management and Technical Support of the Van Ness Ave BRT Program, with an option to extend for two additional years, and to authorize the Executive Director to negotiate contract terms and conditions.

5.                  Internal Accounting Report and Investment Report for the Three Months Ended September 30, 2011 - INFORMATION* attachment

The Authority's Fiscal Policy directs staff to give a quarterly report of expenditures including a comparison to the approved budget.  The Authority's Investment Policy directs that a review of portfolio compliance be presented along with the quarterly report.  The Internal Accounting Report for the three months ended September 30, 2011, is presented for information.

6.                  Introduction of New Items - INFORMATION

7.                  Public Comment

8.                  Adjournment



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