Finance Committee - July 12, 2011

PDF version of Agenda

AGENDA

FINANCE COMMITTEE

Meeting Notice

Date:                  11:00 a.m., Tuesday, July 12, 2011
Location:                Room 263, City Hall
Commissioners:     Commissioners Mar (Chair), Elsbernd (Vice Chair), Cohen, Farrell, Kim and Mirkarimi (Ex Officio)
Clerk:                      Erika Cheng

1.                   Roll Call

2.                  Approval of Minutes of the May 10, 2011 Meeting - ACTION* attachment

3.                  Recommend Award of Two-Year Consultant Contracts to Nelson\Nygaard Consulting Associates, Fehr & Peers, and Dowling Associates, Inc., in a Combined Total Not to Exceed $400,000, for Travel Demand Management Professional Services, with  an Option to Extend for One Additional Year, and Authorizing the Executive Director to Negotiate Contract Terms and Conditions - ACTION* attachment

On April 12, 2011, the Authority issued a Request for Qualifications (RFQ) for travel demand management (TDM) professional services to support the TDM-related elements of the Authority's work program over the next two years.  The Authority is the lead agency for the San Francisco Integrated TDM Public-Private Partnership Project.  The Authority is also undertaking other studies and initiatives relating to TDM, including the San Francisco Transportation Plan, Strategic Analysis Reports, the Bayview Hunters Point Mobility Solutions Study, congestion pricing initiatives, and other efforts.  The Authority seeks to contract with multiple consultant teams in order to provide a broad range of skills and capabilities to support these efforts on an on-call basis.  By the due date of May 10, 2011, the Authority received four Statements of Qualifications in response to the RFQ.  Interviews were held on May 17, 2011 and May 20, 2011.  Based on this competitive selection process, the review panel with participation from the San Francisco Municipal Transportation Agency, San Francisco Department of the Environment, and the Authority recommends the award of consultant contracts to three teams.  We are seeking a recommendation to award two-year consultant contracts to Nelson\Nygaard Consulting Associates, Fehr & Peers, and Dowling Associates, Inc., in a combined total not to exceed $400,000, for travel demand management professional services, with an option to extend for one additional year, and authorize the Executive Director to negotiate contract terms and conditions.

4.                  Recommend Authorizing the Executive Director to Negotiate and Execute Annual Contract Renewals with City and County of San Francisco Departments and Exercise Contract Options for On-Call Modeling Services, in an Amount Not to Exceed $297,536 - ACTION* attachment

The Authority contracts with City and County of San Francisco (City) departments and outside firms for certain specialized professional services in areas where factors like costs, work volume, or the degree of specialization required would not justify the use of in-house staff. We are recommending renewing annual contracts with City departments that include general legal counsel and video production services for Authority Committee and Board meetings, and for Fiscal Year 2011/12 in an amount not to exceed $297,536. We are seeking a recommendation to authorize the Executive Director to negotiate and execute annual contract renewals with City departments and exercise contract options for on-call modeling services, in an amount not to exceed $297,536.

5.                  Recommend Exercising the Second One-Year Option of the Professional Services Contract with Cordoba/Zurinaga Joint Venture by $1,000,000, to a Total Amount Not to Exceed $4,574,000, to Provide On-Call Project Management and Oversight Services and Authorizing the Executive Director to Negotiate the Contract Terms and Conditions - ACTION* attachment

                For many years, Authority has had on-call project management and oversight (PMO) services, which are intended to augment and complement the Authority's existing resources by providing specialized expertise, serving as an on-call supplement to staff, particularly for oversight and delivery support for major capital projects, handling tasks during peak work loads, and taking on tasks requiring quicker response times than existing staff resources alone would permit. In July 2008, through approval of Resolution 09-04, the Board authorized a two-year contract with three additional one-year extension options to the Cordoba/Zurinaga Joint Venture (C/Z) to provide PMO services.  The contract, which is on a task-order basis, had an initial budget of $1,000,000.  Since September 2008, C/Z has provided oversight services for the Authority's major capital projects, provided support for planning projects, project management services for projects in which the Authority is taking the lead on behalf of other City agencies, and played an integral part in the development of the 2009 Prop K Strategic Plan and 5-Year Prioritization Program updates. In September 2009, through approval of Resolution 10-12, the Board authorized an amendment to the contract to expand the scope of work and to increase the current contract in the amount of $1,574,000. In June 2010, the Authority adopted Resolution 10-70, approving the Executive Director to negotiate and exercise the first one-year option with C/Z and to increase the current contract in the amount of $1,000,000.  We are seeking a recommendation to exercise the second one-year option of the professional services contract with C/Z by $1,000,000, to a total amount not to exceed $4,574,000, to provide on-call PMO services and to authorize the Executive Director to negotiate the contract terms and conditions.

6.                  State and Federal Legislative Update - INFORMATION/ACTION* attachment

7.                  Investment Report for the Quarter Ended June 30, 2011 - INFORMATION* attachment

The Authority's Investment Policy directs that a review of portfolio compliance be presented quarterly.  As year-end closing has just kicked off, the investment report for the quarter ended June 30, 2011 is presented independently. Following the annual audit, the Basic Financial Statements will be presented to the Finance Committee along with the results of the fiscal audit, single audit, and management review.  This is an information item.

8.                  Introduction of New Items - INFORMATION

9.                  Public Comment

10.               Adjournment

 

 

 

 

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