| Finance Committee - June 9, 2009 |
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AGENDA FINANCE COMMITTEERescheduled Meeting Notice Date: 11:00 a.m., Tuesday, June 9, 2009
1. Roll Call 2. Approval of Minutes of the May 12, 2009 Meeting - ACTION* attachment 3. Recommend Award of a Consultant Contract to Arup, in an Amount Not to Exceed $225,000, for Planning and Conceptual Design Services for the Bayshore Intermodal Station Access Study - ACTION* attachment The Authority seeks consulting services to support transportation planning and conceptual design for the Bayshore Intermodal Station Access Study. On April 24, 2009, the Authority issued a Request for Proposals (RFP) for planning and conceptual design services for the study. The study will produce conceptual designs for future planned intermodal connections and multimodal access to the Bayshore Caltrain Station. Proposals for the Bayshore Caltrain Station envision development of a transfer hub with multiple future multimodal connections, recognizing the station's central role in providing connections to regional transit service as proposed growth adds significant housing and employment to the broader station area. The Authority held a pre-proposal conference on May 1. Proposals were due to the Authority on May 22. To assist with consultant selection, the Authority assembled a selection panel comprised of representatives from the Metropolitan Transportation Commission/Association of Bay Area Governments, the City/County Association of Governments of San Mateo County, the San Mateo County Transit District/Peninsula Corridor Joint Powers Board (Caltrain)/San Mateo County Transportation Authority, the City of Brisbane, and the Authority. On May 27, the Authority issued an invitation to interview two teams, held on June 2. Based on the results of this competitive selection process, the panel recommended award of a consultant contract to the Arup team for planning and conceptual design services. The Citizens Advisory Committee unanimously adopted a motion of support for the award of a contract to the top-ranked firm emerging from this competitive selection process at its May 27 meeting. We are seeking a recommendation to award a consultant contract to Arup, in an amount not to exceed $225,000, for Planning and Conceptual Design Services for the Bayshore Intermodal Station Access Study. 4. Recommend the Adoption of the Proposed Fiscal Year 2009/10 Annual Budget and Work Program - ACTION* attachment Pursuant to State statutes (PUC Code Sections 131000 et seq.) and the Authority's Fiscal Policy, the Authority Board must adopt an annual budget for the following fiscal year by June 30. The proposed Fiscal Year (FY) 2009/10 Annual Budget includes projections of sales tax revenues, federal state and local grants, and investment income for the fiscal period, as well as projections of operating and administrative costs, capital expenditures, and associated financing costs. The proposed FY 2009/10 Annual Budget also includes a description of the Authority's proposed Work Program for the coming fiscal year. Total revenues are projected to be $120.89 million, including $72.86 million in sales tax revenues. Total expenditures are projected to be $220.13 million. Capital expenditures are projected to be $204.60 or about 93% of total expenditures. The budgeted other financing sources and uses includes a bond issue of $280 million, which would be used to fund Prop K capital projects and to redeem outstanding commercial paper debt. The final proposed FY 2009/10 Annual Budget and Work Program is presented this month to the Finance Committee. A public hearing will precede consideration of the FY 2009/10 Annual Budget and Work Program at the Authority's Board meeting. We are seeking a recommendation for the adoption of the proposed FY 2009/10 Annual Budget and Work Program. 5. Recommend Authorizing the Executive Director to Negotiate and Execute Contract Renewals and Options, in an Amount Not to Exceed $362,000, for Various Annual Professional Services - ACTION* attachment The Authority contracts with City departments and outside firms for certain specialized professional services in areas where factors like costs, work volume, or the degree of specialization required would not justify the use of in-house staff. We are recommending renewing annual contracts and exercising contractual options for various annual professional services that include general legal counsel, record and telecast services, financial advisory services and strategic communications services for Fiscal Year 2009/10 in an amount not to exceed $362,000. We are seeking a recommendation to authorize the Executive Director to negotiate and execute contract renewals and options, in an amount not to exceed $362,000, for various annual professional services. 6. Recommend Award of a Three-Year Contract with Two Additional One-Year Extension Options to Macias Gini & O'Connell, LLP, in an Amount Not to Exceed $248,250, to Provide Annual Audit Services and Authorization for the Executive Director to Negotiate the Non-Monetary Provisions of the Contract - ACTION* attachment Under its fiscal policy, Authority financial transactions and records are to be audited annually by an independent certified public accountant firm at least annually and a report be submitted to the Authority Board on the results of the audit. The current auditing services contract will expire on June 30, 2009. On April 10, 2009, the Authority issued a Request for Proposals for a three-year contract with two additional one-year extension options for annual audit services. Based on the competitive process and applied technical scoring criteria, the selection panel identified Macias Gini & O'Connell, LLP, as the first-ranked firm. We are seeking a recommendation to award a three-year contract with two additional one-year extension options to Macias Gini & O'Connell, LLP, in an amount not to exceed $248,250, to provide annual audit services and authorization for the Executive Director to negotiate the non-monetary provisions of the contract. 7. State and Federal Legislative Update - INFORMATION/ACTION* attachment 8. Introduction of New Items - INFORMATION 9. Public Comment 10. Adjournment
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