| Citizens Advisory Committee - May 27, 2009 |
CITIZENS ADVISORY COMMITTEEMeeting Notice Date: 6:00 p.m., Wednesday, May 27, 2009 Location: 100 Van Ness Avenue, 26th Floor Members: Brian Larkin (Chair), Peter Tannen (Vice Chair), Glenn Davis, Chris Jones, Cecilia Lim, Michael Ma, Fran Martin, Vicki Oppenheim, Jul Lynn Parsons, Jacqualine Sachs and Wendy Tran
6:00 1. Committee Meeting Call to Order 6:05 2. Adoption of Minutes of the April 22, 2009 Meeting - ACTION* attachment 6:07 3. Chair's Report - INFORMATION 6:12 Policy and Programming 4. Adopt a Motion of Support to Amend the Procurement Phase of the Municipal Transportation Agency's Trolley Coach Rebuild Project (Resolution 07-26, Project 117.910016) to Revise the Scope, Schedule, Budget, Fiscal Year Cash Flow Distribution Schedule, and Associated Deliverables and Amend the Design Phase of the Trolley Coach Rebuild Project (Resolution 06-55, Project 117.910012) to Allow $101,576 in Remaining Funds to be Applied to the Procurement Phase - ACTION* attachment In April 2006, through approval of Resolution 06-55, the Authority allocated $500,000 to the Municipal Transportation Agency (MTA) to carry out design engineering for rehabilitation of 60 aging articulated trolley coaches built by the New Flyer Corporation. In November 2006, through approval of Resolution 07-26, the Authority Board allocated $1,045,594 in Prop K funds to the MTA to rehabilitate 59 New Flyer articulated trolley coaches (one coach had been retired from service) based on the MTA's anticipated completion of design by December 2006. According to the MTA, difficulties with procuring prototype parts delayed completion of detailed design until December 2008. Also, in the course of the design phase, MTA engineers identified two major components in need of replacement that were not included in the original project scope, which have resulted in a significantly higher per vehicle rehab cost (about $26,700 compared to $17,700). As a result, the MTA has requested that the Authority amend the project scope by reducing the number of vehicles to be rebuilt from 59 to 40. One vehicle has already been retired from service and the MTA plans to retire the remaining 18 vehicles and sell them within a year. The project is intended to significantly improve reliability of the New Flyer fleet and extend their years of service for an estimated 3½ to 6 years before retirement. Based on fleet size recommendations from the MTA's Transit Effectiveness Project, the articulated trolley coach fleet will meet the MTA's operational needs despite its reduced size. Beginning in 2012 the MTA plans to procure 60 new articulated trolley coaches to replace all of the New Flyer articulated trolley coaches originally purchased, rebuilding the inventory of these vehicles to a total of 93. The MTA has also requested that the Authority allow unused Prop K funds remaining from the design phase allocation to be used for the procurement phase of the project. This unused balance is largely the result of MTA billing errors in which additional federal funds were inadvertently used for design instead of for procurement. Taken together, the two subject amendments would not change the total amount of Prop K funding allocated to the Trolley Coach Rebuild Project, which has an estimated total cost for all phases of $4.5 million, including Prop K and federal Section 5307 funds. We are seeking a motion of support to amend the procurement phase of the MTA's Trolley Coach Rebuild Project (Resolution 07-26, Project 117.910016) to revise the scope, schedule, budget, Fiscal Year Cash Flow Distribution Schedule, and associated deliverables and amend the design phase of the Trolley Coach Rebuild Project (Resolution 06-55, Project 117.910012) to allow $101,576 in remaining funds to be applied to the procurement phase. 5. Adopt a Motion of Support for the Allocation of $50,000 in Prop K Funds, with Conditions, to the Municipal Transportation Agency for the Construction of the Ellis and Eddy Sidewalk Bulbs Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and Amendment of the Relevant 5-Year Prioritization Program - ACTION* attachment The Authority has recently completed Phase 1 of the Tenderloin Traffic Calming and Circulation Study, funded by a $135,000 Caltrans Community-Based Planning Grant and $15,000 in Prop K funds appropriated by the Authority Board in February 2009 through Resolution 09-43. The primary purpose of the Study was for the Municipal Transportation Agency (MTA) and the Authority to conduct technical and outreach efforts and to develop traffic calming improvements primarily for Ellis Street from Powell Street to Van Ness Avenue, and Eddy Street from Cyril Magnin Street to Van Ness Avenue. The proposed Ellis and Eddy Sidewalk Bulbs Project is the direct result of this Study. The three locations proposed to be improved by the subject allocation include the southeast corners on Ellis Street at Hyde and Mason Streets, and the southeast corner on Eddy Street at Hyde Street. The DPW is able to incorporate these bulbs into its upcoming construction project to resurface Ellis Street from Powell Street to Van Ness Avenue and Eddy Street from Cyril Magnin Street to Van Ness Avenue. This allows the MTA to avoid the 5-year moratorium on most roadbed changes once paving is completed, as well as take advantage of a construction coordination opportunity. The $100,000 estimated total project cost will be funded by Prop K, including $31,500 for the design phase through an amendment to a prior traffic calming project allocation (Res. 07-03, Project Number 138.907021), and $68,500 for the construction phase, consisting of $50,000 through the subject request and $18,500 through the prior allocation. Curb ramps are already included in the DPW's paving project, so the requested Prop K funds would construct only the sidewalk bulbs. The DPW anticipates advertising the paving project's construction contract in August 2009 and awarding the contract in January or February 2010. The DPW expects the project to be operationally ready (e.g. ready for public use) by October 2010. We are seeking a motion of support for the allocation of $50,000 in Prop K funds, with conditions, to the MTA for the construction of the Ellis and Eddy Sidewalk Bulbs Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and amendment of the relevant 5-Year Prioritization Program. 6. 2009 Prop K Strategic Plan and 5-Year Prioritization Program (5YPP) Updates - INFORMATION At the May CAC meeting, we will provide a status report on the 2009 Prop K Strategic Plan and 5-Year Prioritization Program (5YPP) updates, including an overview of key Strategic Plan model assumptions such as Prop K revenue projections and measures we are taking to maximize funds available for projects, helping to minimize financing costs and offset lower revenue projections. We will also provide highlights from each of the 21 5YPPs, distribute lists of proposed projects, and provide copies of about half of the draft 5YPPs, which have been completed. We will also seek input from the CAC on the proposed outreach approach and materials, such as maps and thematic fliers (e.g., 19th Avenue corridor, streetscape/livable streets, traffic management). In response to commissioner requests we will be holding three to four public workshops in addition to Authority Board and Committee meetings. We are seeking input and guidance from the CAC. This is an information item. 6:45 Planning 7. Adopt a Motion of Support for the Award of a Consultant Contract to the Top-Ranked Firm as Scored by a Selection Panel, in an Amount Not to Exceed $225,000, for Planning and Conceptual Design Services for the Bayshore Intermodal Station Access Study - ACTION* attachment The Authority seeks transportation planning and conceptual design consulting services to support the completion of a Bayshore Intermodal Station Access Study, which is funded by a $200,000 Station Area Planning grant from the Metropolitan Transportation Commission, Prop K and other local funds. On April 24, 2009, the Authority issued a Request for Proposals (RFP) for planning and conceptual design services for the study. The study will produce conceptual designs for future planned intermodal connections and multimodal access to the Bayshore Caltrain Station. The Bayshore Caltrain Station, which is proposed to become a transfer hub with multiple future multimodal connections, will play a central role in providing connections to regional transit service as new proposed growth adds significant housing and employment to the surrounding area. The Authority held a pre-proposal conference on May 1, 2009. Proposals are due to the Authority on May 22, and on May 27, the Authority will issue an invitation to interview selected teams, to be held on June 2. Based on a competitive selection process, a multi-agency review panel will make a recommendation for award of consultant contract prior to the Finance Committee meeting in June. We are requesting CAC consideration of a motion to support award of a consultant contract to the recommended firm, so that we may seek Finance Committee and Authority Board approval in June. This approval schedule will help us ensure that the study moves forward in a timely manner. We are seeking a motion of support for the award of a consultant contract to the top-ranked firm as scored by a selection panel, in an amount not exceed $225,000, for Planning and Conceptual Design Services for the Bayshore Intermodal Station Access Study. 8. Draft Strategic Analysis Report on Transportation Options for a Better Market Street - INFORMATION* attachment At the October 7, 2008 meeting of the Plans and Programs Committee, Commissioner Daly requested that we initiate a Strategic Analysis Report (SAR) on the issue of automobile restrictions on Market Street. At its February 24, 2009 meeting, the Authority Board approved the scope of work for the SAR (R09-37). This SAR investigates strategic options for improving transportation and wider economic conditions on Market Street, including consideration of possible automobile restrictions. Automobile restrictions appear necessary but only as part of a comprehensive approach that would help to realize the potential of Market Street as a "great street." A central tenet of the transportation approach discussed in this SAR is to develop Market Street as a "shared space" where all travelers have a heightened awareness of, and respect for, one another, particularly for non-motorized modes of transportation. The SAR also discusses the importance, in terms of economic performance, of developing a more consistent identity for Market Street, and the need for a targeted infrastructure investment approach. A phased approach is recommended to pilot, evaluate, and then expand transportation and other improvement measures. The planned resurfacing of Market Street in 2013 is a major opportunity to transform the street. A partnership model is suggested for leading the multi-agency effort that would be required to implement significant changes to the street by this date. Staff presented the draft SAR directly to the Authority Board meeting on May 19, 2009 as an information item. We are now presenting the SAR to the information item to the CAC and will return to the CAC at its June meeting to seek a recommendation for adoption of the final SAR. This is an information item. 7:30 Finance and Administration 9. Adopt a Motion of Support for the Amendment of the Authority's Fiscal Year 2008/09 Budget to Add $6.34 Million in Traffic Congestion Relief Program (TCRP) Revenues and $4.2 Million in TCRP Expenditures for the Doyle Drive Replacement Project - ACTION* attachment In June 2008, the Authority adopted the Fiscal Year (FY) 2008/09 Annual Budget and Work Program. Since that time, the California Transportation Commission (CTC) has liquidated an AB 1335 Letter of No Prejudice (LONP), enabling the Authority to claim $6 million in Traffic Congestion Relief Program (TCRP) funds as a reimbursement of prior year Prop K-funded expenditures on the Doyle Drive Replacement Project. We have also recently signed a long-delayed cooperative agreement with California Department of Transportation (Caltrans) regarding disposition of the final $6 million in TCRP funds (the final element of the total $15 million in TCRP funds earmarked to the project). The agreement assigns $3 million each to the Authority and to Caltrans for design work. Therefore, the subject recommendation also would add $340,971 to the current $2,659,029 in TCRP funds included in the budget to reflect the final negotiated number. The amendment also includes increasing anticipated FY 2008/09 expenditures for the Doyle Drive Replacement Project by $4.2 million, to cover higher than originally anticipated expenditures for the professional services contract for design services with the PB Americas and for the faster rate of expenditures on the ARUP/PB Joint Venture contract that are directly correlated with our efforts to accelerate the project schedule. Due to time sensitivity and the desire to avoid any delay to the project, this item was presented directly to the Finance Committee on May 12, 2009 and approved by the Authority Board on May 19, 2009. We are seeking the adoption of a motion of support for the amendment of the Authority's FY 2008/09 Budget to add $6.34 million in TCRP revenues and $4.2 million in TCRP expenditures for the Doyle Drive Replacement Project. 10. Adopt a Motion of Support for the Adoption of the Proposed Fiscal Year 2009/10 Annual Budget and Work Program - ACTION* attachment Pursuant to State statutes (PUC Code Sections 131000 et seq.) and the Authority's Fiscal Policy, the Authority Board must adopt an annual budget for the following fiscal year by June 30. The proposed Fiscal Year (FY) 2009/10 Annual Budget includes projections of sales tax revenues, federal state and local grants, and investment income for the fiscal period, as well as projections of operating and administrative costs, capital expenditures, and associated financing costs. The proposed FY 2009/10 Annual Budget also includes a description of the Authority's proposed Work Program for the coming fiscal year. Total revenues are projected to be $120.89 million, including $72.86 million in sales tax revenues. Total expenditures are projected to be $220.13 million. Capital expenditures are projected to be $204.60 or about 93% of total expenditures. The budgeted other financing sources and uses includes a bond issue of $280 million, which would be used to fund Prop K capital projects and to redeem outstanding commercial paper debt. The final proposed FY 2009/10 Annual Budget and Work Program is presented this month to the Citizens Advisory Committee, and will be presented to the Finance Committee and the Authority Board for adoption in June. A public hearing will precede consideration of the FY 2009/10 Annual Budget and Work Program at the Authority's June meeting. We are seeking a motion of support for the adoption of the proposed FY 2009/10 Annual Budget and Work Program. 11. Adopt a Motion of Support to Authorize the Executive Director to Negotiate and Execute Contract Renewals and Options, in an Amount Not to Exceed $362,000, for Various Annual Professional Services - ACTION* attachment The Authority contracts with City departments and outside firms for certain specialized professional services in areas where factors like costs, work volume, or the degree of specialization required would not justify the use of in-house staff. We are recommending renewing annual contracts and exercising contractual options for various annual professional services that include general legal counsel, record and telecast services, financial advisory services and strategic communications services for Fiscal Year 2009/10 in an amount not to exceed $362,000. We are seeking a motion of support to authorize the Executive Director to negotiate and execute contract renewals and options, in an amount not to exceed $362,000, for various annual professional services. 12. Adopt a Motion of Support for the Award of a Professional Services Contract to Macias Gini & O'Connell, LLP, in an Amount Not to Exceed $248,250, to Provide Annual Audit Services from Fiscal Years 2008/09 through 2010/11 - ACTION* attachment Under its fiscal policy, Authority financial transactions and records are to be audited annually by an independent certified public accountant (CPA) firm at least annually and a report be submitted to the Authority Board on the results of the audit. The prior auditing services contract expired on June 30, 2009. On April 10, 2009, the Authority issued a Request for Proposals for annual audit services for a three-year contract covering Fiscal Years 2008/09 through 2010/11, with two additional one-year extension options. Based on the competitive process and applied technical scoring criteria, the selection panel identified Macias Gini & O'Connell, LLP, as the first-ranked firm. We are seeking a motion of support for the award of a professional services contract to Macias Gini & O'Connell, LLP, in an amount not to exceed $248,250, to provide annual audit services from Fiscal Years 2008/09 through 2010/11. 13. Internal Accounting Report for the Nine Months Ended March 31, 2009 - INFORMATION* attachment The Authority's Fiscal Policy directs staff to give a quarterly report of expenditures including a comparison to the approved budget. The Authority's Investment Policy directs that a review of portfolio compliance be presented along with the quarterly report. The Internal Accounting Report for the nine months ended March 31, 2009, is presented for information. 7:50 14. Public Comment 8:00 15. Adjournment * Materials Attached
Next Regular Meeting: June 24, 2009CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT ERIKA CHENG AT (415) 522-4831 This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair. If any materials related to an item on this agenda have been distributed to the Citizens Advisory Committee after distribution of the agenda packet, those materials are available for public inspection at the San Francisco County Transportation Authority at 100 Van Ness Avenue, Floor 26, San Francisco, CA 94102, during normal office hours. If you prefer receiving future agendas via email instead of regular mail, please send your request to
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