| Plans and Programs Committee - November 6, 2007 |
|
AGENDA PLANS AND PROGRAMS COMMITTEE
Meeting Notice 1. Roll Call 2. Approval of Minutes of the October 16, 2007, Meeting - ACTION* (attachment) 3. Citizens Advisory Committee Report - INFORMATION* (attachment) 4. Recommend Appointment of One Member to the Citizens Advisory Committee (CAC) - ACTION* (attachment) The Authority has an eleven-member Citizens Advisory Committee (CAC). CAC members serve two-year terms. Per the Authority's Administrative Code, the Plans and Programs Committee recommends and the Authority Board appoints individuals to fill any CAC vacancies. Neither Authority staff nor the CAC make any recommendations on CAC appointments, but we maintain an up-to-date database of applications for CAC membership. A chart with information about current CAC members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation. There is one vacancy on the CAC requiring Committee action. The vacancy was created when Sarah Gon (District 2) resigned in late August. We are seeking recommendation to appoint one member to the Citizens Advisory Committee. 5. Recommend Allocation of $3,407,000 in Prop K Funds to the Transbay Joint Powers Authority (TJPA) for Right-of-Way Relocation Costs for the Transbay Transit Center Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* (attachment) The Transbay Joint Powers Authority (TJPA) has completed and adopted its Right-of Way (ROW) Acquisition Plan and the Final Relocation Impact Study (FRIS) for the Transbay Transit Center (TTC) Program. In accordance with Federal and State relocation regulations, the TJPA has also prepared a Relocation Assistance Brochure describing the relocation assistance available to businesses displaced by Phase 1 of the TTC Program. Having completed the parcel appraisals and appraisals review, the TJPA has issued first written offers for all of the parcels required for the Temporary Terminal, all parcels to be acquired for the Caltrain Downtown Extension (DTX) right-of-way preservation, and one parcel for the Transit Center and ramps. All first written offers for the Transit Center and ramps are anticipated to be issued as of the end of calendar year 2007. At this time, one parcel, 80 Natoma Street, has been acquired. As part of the ROW acquisition process, the TJPA is required to provide relocation assistance payments to displaced occupants. Relocation assistance payments for eligible business owners are based upon the actual and reasonable cost to move personal property from the affected site to the replacement site. In addition, the TJPA will provide assistance to allow the business owner to reestablish the business at a replacement site and to cover the costs to search for a replacement site, within limits set by law. The current request would allocate $3,407,000 to the TJPA to fund the relocation assistance payments to businesses occupying the properties required for the Temporary Terminal and TTC construction and the consultant costs associated with relocation services for Phase 1 of the TTC program. Claims for relocation assistance may be submitted to the TJPA from the time of the first written offer to 18 months after vacating the property. Consultant costs associated with providing relocation services are anticipated to begin within the next few months. Although relocation assistance expenditures may not occur for some time, the TJPA seeks an allocation at this time because the TJPA has incurred or soon will incur liabilities for relocation assistance payments. We are seeking a recommendation to allocate $3,407,000 in Prop K funds to the TJPA for right-of-way relocation costs for the Transbay Transit Center Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 6. Recommend Allocation of $1,577,170 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for Construction of New Signal Contract 58, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* (attachment) In July 2005, through Resolution 05-66, the Authority allocated $375,000 in Prop K funds to the Municipal Transportation Agency (MTA) for the design phase of New Signal Contract 58, which involves installing new traffic signals at 6 locations. With design now complete, the MTA is seeking Prop K funds for the construction phase of the project. Improvements at each location will include new mast arm mounted signals for improved visibility, count down pedestrian signals, new controllers, conduit, wiring, poles, and curb ramps. The MTA's estimate for construction is $1,577,170. The 5-Year Prioritization Program (5YPP) for the New Signals and Signs category includes $1,050,000 for the project, leaving a shortfall of $527,170. The MTA has requested concurrent approval of a 5YPP amendment to cover the shortfall that includes de-obligation of $176,000 in unused design funds and reprogramming of $351,170 in funds from another signal project. We are seeking a recommendation to allocate $1,577,170 in Prop K Funds, with conditions, to the MTA for construction of New Signal Contract 58, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 7. Recommend Allocation of $1,981,197 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for Construction of Signal Modification Contract 32, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* (attachment) In Fiscal Year 2004/2005, through approval of Resolution 04-70, the Authority allocated $460,700 in Prop K funds to the MTA for conceptual engineering and detailed design of Signal Modification Contract 32. Now that detailed design is complete, the MTA is seeking Prop K funds for the construction phase of the project, which includes signal improvements at 22 locations listed in the attached Allocation Request Form. The scope primarily involves installation of new pedestrian count down signals, but also includes installing mast arm poles and additional signal heads for improved signal visibility, curb ramps, adding left turn phases and relocating signal hardware. Based on final design, the MTA's estimate for construction of the subject project is $1,981,197. The 5-Year Prioritization Program (5YPP) for the System Maintenance and Renovations - Signals and Signs category includes $1.6 million for the project, leaving a shortfall of $381,197. Thus, the MTA is requesting concurrent approval of a 5YPP amendment to de-obligate an equivalent amount of unused funds from three signal projects or project phases that are essentially completed. The MTA expects to complete the project in early 2009. We are seeking a recommendation to allocate $1,981,197 in Prop K funds, with conditions, to the Municipal Transportation Agency (MTA) for construction of Signal Modification Contract 32, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 8. Recommend Allocation of $227,785 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for the Design Engineering Phase of the Escalator Rehabilitation and Upgrade Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* (attachment) In December 2006, the Authority allocated $65,000 in Prop K funds to the Municipal Transportation Agency (MTA) for the conceptual engineering phase of the subject project (Resolution 07-35). One purpose of the conceptual engineering report (CER) was to determine whether it would be more cost effective to rehabilitate and upgrade the existing escalators or replace them entirely. With the CER complete, the MTA has identified rehabilitation as the preferable strategy, and has requested $227,785 in Prop K funds to complete design work for the rehabilitation and upgrade of 5 escalators in the MUNI Metro System. Once constructed, this project would bring the escalators into conformity with current codes, incorporate modern safety features, and reduce maintenance costs and down time. The MTA identified the 2 escalators at Powell Street station, the 2 escalators at Van Ness Avenue station, and the 1 escalator at Church Street station as the highest 5 priorities for upgrade because of their heavy use and outdoor location, leading to additional wear and tear. The MTA intends to survey escalator site conditions throughout the system to determine the priority order of rehabilitating and modernizing the remaining 23 escalators. The Prop K funds requested would match $911,140 in Federal Section 5307 funds for a total cost of $1,138,925 for the design engineering phase of the subject project. Based on the CER, the MTA estimates the total cost to rehabilitate the 5 escalators at $7,241,198. We are seeking a recommendation to allocate $227,785 in Prop K funds, with conditions, to the MTA for the design engineering phase of the Escalator Rehabilitation and Upgrade Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 9. Recommend Allocation of $530,297 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for the Paratransit Vehicle Procurement Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* (attachment) The Prop K Expenditure Plan Transit System Maintenance and Renovation - Vehicles category provides for programmatic improvements for upgrade, rehabilitation, and replacement of transit vehicles, spare parts, and on-board equipment. The 5-Year Prioritization Program for this category includes the purchase of 60 Municipal Transportation Agency (MTA) paratransit vehicles. In June 2005, through the approval of Resolution 05-66, the Authority allocated $245,825 in Prop K funds to the MTA for the purchase and conversion of 20 replacement paratransit vans. The MTA completed this procurement in September 2006. The MTA has requested funds to procure an additional 40 paratransit vehicles for the Paratransit Lift Van/ADA Access shared ride program. The $530,297 requested Prop K funds would provide the required local match for federal Section 5307 transit funds. The MTA expects to have all 40 paratransit vans in service by June 30, 2008. We are seeking a recommendation to allocate $530,297 in Prop K funds, with conditions, to the MTA for the Paratransit Vehicle Procurement Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 10. Recommend Allocation of $2,692,559 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for Design of the Radio Communications System and CAD Replacement Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* (attachment) The Authority Board-approved 5-Year Prioritization Program (5YPP) for the Transit System Maintenance and Renovation - Guideways category includes $71,766,793 in Prop K funds for planning, design, and implementation of the Municipal Transportation Agency's (MTA's) Radio Communications System and Computer-Aided Dispatch (CAD) Replacement Project. The existing Motorola Metrocom system that the MTA uses for revenue service is 28 years old and at the end of its useful life. Due to many deficiencies, including the inability to carry data traffic generated by "smart" vehicle applications such as automatic vehicle location and closed circuit television, insufficient capacity to handle the existing voice traffic, problems with "dead spots" at numerous locations, and the increasing difficulty of repairs, MTA has requested Prop K funds for conceptual engineering and detailed design of a modern radio and data communications system. The radio replacement project is the largest component of the renovation and upgrade of the MTA Central Control Facility, and as such the MTA has also requested Prop K funds to hire a project manager to develop the initial scope of the larger Central Control Facility Project, finalize the site location, develop the funding plan, and develop a schedule that will phase the new facility into the new radio system. We are seeking recommendation to allocate $2,692,559 in Prop K funds, with conditions, to the MTA for design of the Radio Communications System and CAD Replacement Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 11. Recommend Allocation of $15,000 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) to Provide Local Match for Preliminary Engineering of the Bicycle Network Improvements Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* (attachment) The Metropolitan Transportation Commission (MTC) created the Regional Bicycle and Pedestrian Program (RBPP) to fund transportation infrastructure improvements for pedestrians and cyclists. In the first county share cycle of this program, the Authority programmed $100,000 to the Municipal Transportation Agency (MTA) for the project development phases (i.e., non-construction) of the Bicycle Network Improvements project, which will develop preferred designs for closing existing gaps at four locations in the San Francisco Bicycle Route Network. The MTA has requested $15,000 in Prop K funds to serve as local match to the RBPP grant. The purpose of preferred designs and improvements at each location is to enhance the safety and utility of the Bike Route Network. The need for developing preferred designs and closing existing gaps is to provide for continuous and safe bicycle access to all of San Francisco's neighborhoods. Due to an injunction prohibiting the implementation of bicycle improvements by the City and County of San Francisco, the subject request does not include implementation of improvements at the above locations. However, RBPP projects are funded by Congestion Management and Air Quality (CMAQ) funds, which require that a facility to improve bicycle access at these locations be implemented within 10 years of receiving the CMAQ funds. We are seeking a recommendation to allocate $15,000 in Prop K Funds, with conditions, to the MTA to provide local match for preliminary engineering of the Bicycle Network Improvements Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 12. Third Street Light Rail Project Status Report - INFORMATION* (attachment) Closeout activities are underway on all remaining line contracts for the IOS, where MTA reports that all potential claims from contractors have been resolved. During the month of September 2007, $19,550,071 in construction was expended. This higher-than-average amount reflects the payment of final balancing change orders for segments B, C, D, H, and J. Construction activities are now focused on the Muni Metro East Maintenance and Operations Facility (MME), which is now 72% complete based on the current forecast-at-completion. The building is now totally enclosed and the work on metal siding and windows is approaching completion. In the interior, the installation of the art glass in the lobby/stair towers is proceeding towards completion in late October. Work also continues on the systems and equipment installation, where installation of the car wash system has been completed and the car hoists are being installed. In the exterior, the tracks on 25th Street connecting the MMS to Third Street were completed on October 22 and installation of OCS wire in the yard is underway. Preliminary Engineering for the Central Subway is now 56% complete. The project team continues to advance Preliminary Engineering, where technical interagency coordination meetings continue. The project team is currently finalizing its contract packaging and delivery strategy to optimize project delivery and minimize construction disruption. On October 16, the project team conducted an architectural review workshop, where all the architectural elements of the stations were discussed. The project team is also developing peak and emergency passenger flow simulations for all the stations. The public outreach program continued during October, with various project presentations. The draft SEIS/SEIR was issued for public comment on October 17. The Planning Commission hearing is scheduled for November 15, at 1:30pm in Room 400 at City Hall. Meanwhile, the project team continues notifying residents and owners along the corridor of their opportunity to comment on the environmental draft and is hosting public meetings to highlight the document's findings prior to the public hearing. The completion of the environmental process will lead to the Record of Decision, which is scheduled for the third quarter of 2008. This is an information item. 13. Upper Market Community Plan Status Report - INFORMATION The Upper Market Workshop Series and Design Plan is a community-driven effort and spearheaded by the San Francisco Planning Department. The item is included in this agenda at the request of Commissioner Dufty, at whose behest the study was initiated. The study is currently in the planning analysis phase. The process will result in a plan intended to guide change in the Upper Market corridor from Octavia Boulevard to Castro Street. The second of three workshops was held on October 27. The third workshop will be a focused charrette on the application of a refined design framework to key sites within the study area. This event will be held on Monday, December 10 from 6:00 to 9:00 pm at the Harvey Milk School, 4235 19th Street at Collingwood. In 2008, the workshop results and corresponding reports will be formalized into a Design Plan, which will capture the community's vision and help guide development along the corridor. Staff from the Planning Department will make a presentation at the Plans and Programs Committee meeting and answer any questions. This is an information item. 14. Introduction of New Items - INFORMATION 15. Public Comment 16. Adjournment
Please Note: that the meeting proceedings can be viewed live at http://www.sfgov.org/sfgtv or that evening at 6:00 pm on Cable Channel 26 in San Francisco, with a repeat on the weekend (either Saturday or Sunday evening). To know the exact cablecast times for weekend viewing, please call SFGTV at (415) 557-4293 on Friday when the cablecast times have been determined. In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at all public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact Erika Cheng at 415.522.4800 at least two business days before the meeting. Lobbyist Registration and Reporting Requirements: Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code, Sec. 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the S.F. Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300; or website www.sfgov.org/ethics. |
