| Finance Committee - July 17, 2007 |
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Click here to download PDF Agenda AGENDA FINANCE COMMITTEEMeeting Notice
Date: 9:30 a.m., Tuesday, July 17, 2007 1. Roll Call 2. Approval of Minutes of the June 12, 2007 Meeting - ACTION* (attachment) 3. Recommend Adoption of the Authority's Revised Procurement Policy - ACTION* (attachment) The Authority's Procurement Policy establishes the manner in which all Authority procurement activities are to be conducted. It also sets the requirements and defines the constraints within which individuals, firms or agencies can transact business with the Authority, and it ensures compliance with current laws and Authority objectives. The Authority Board last reviewed its Procurement Policy in November 2000. Since then, the Authority has adopted changes to its Administrative Code and Fiscal Policy, which triggered a review of the Procurement Policy. With assistance and guidance from general counsel, we have reviewed the Procurement Policy and are recommending relatively minor changes to conform to the Authority's Administrative Code and applicable laws. We are seeking a recommendation to adopt the Authority's Revised Procurement Policy. 4. Recommend Ratification of the Authority's Current Investment and Debt Policies, and Approval of the Revised Fiscal Policy - ACTION* (attachment) Voter approval of Prop K in November 2003 triggered a sweeping review of all the Authority's policies and procedures to carry out the significantly changed mission of the agency. Since then, the Authority Board has adopted a number of policies, including its Fiscal Policy, last adopted through Resolution 06-17 on September 20, 2005; its Investment Policy, last adopted through Resolution 07-13 on July 25, 2006; and its Debt Policy, last adopted on July 25, 2006. While there is a statutory requirement to review the Investment Policy on an annual basis, it is also important to review the Fiscal and Debt Policy periodically, to ensure compliance with current statutes and Authority objectives. With assistance and guidance from general counsel, we have reviewed these policies and are recommending changes to the Fiscal Policy to conform to the Authority's Procurement Policy and to applicable law. As there have been no changes to applicable law or Authority objectives that affect the Investment or Debt Policies, we are recommending these policies stand as currently adopted. We are seeking a recommendation for the ratification of the Authority's Current Investment and Debt Policies, and Approval of the Revised Fiscal Policy. 5. Recommend Adoption of the Authority's Revised Rules of Order - ACTION* (attachment) The Authority's Rules of Order establishes procedures to ensure its Board and Committee meetings are conducted in a clear and efficient manner, while in compliance with current statutes and Authority objectives. The Authority Board last amended its Rules of Order through Resolution 95-06 on March 27, 1995. Since then, the Authority has adopted changes to its Administrative Code which triggered a review of the Rules. With assistance and guidance from general counsel, we have reviewed the Rules of Order and are recommending changes to conform to the Authority's Administrative Code and applicable laws. We are seeking a recommendation for adoption of the Authority's Revised Rules of Order. 6. Recommend Amendment of the Authority's Administrative Code to Adopt Proposed Procedures for Implementing the California Environmental Quality Act - ACTION* (attachment) On December 12, 2006 through Resolution 07-31, the Board adopted the Van Ness Bus Rapid Transit (BRT) Feasibility Study, which analyzed transit needs on the Van Ness Corridor and recommended four alternatives be carried forward to the Environmental Analysis and Preliminary Engineering phase. As lead agency for the Van Ness BRT Environmental Impact Report and Environmental Impact Statement (EIR/EIS), the Authority intends to clear the project under state and federal environmental rules, and comply with the Alternatives Analysis requirements under the Federal Transit Administration rules. The California Environmental Quality Act (CEQA) regulates the environmental review process for the State of California, and has a set of binding guidelines that are to be followed by all state and local agencies in the implementation of CEQA. We are seeking a recommendation to amend the Authority Administration Code to adopt proposed procedures for implementing the California Environmental Quality Act. 7. Recommend Approval of an Increase to the Professional Services Contract with DMJM Harris, by an Amount Not to Exceed $188,000, for Planning and Preliminary Engineering Services to Develop the Yerba Buena Island Ramps Project Study Report - ACTION* (attachment) The Treasure Island Development Authority (TIDA) and the Mayor's Office requested that the Authority, as Congestion Management Agency for San Francisco, act as lead agency for the California Department of Transportation (Caltrans)-required Project Study Report (PSR) for the replacement of the Bay Bridge connector ramps to Yerba Buena Island. On July 25, 2006, through Resolution 07-12, the Authority Board approved the award of a professional engineering services contract to DMJM Harris to provide the necessary consultant services to complete the PSR in a timely manner. Subsequently, the board authorized Amendment #1 through resolution 07-53 to provide additional services required by Caltrans. Additional tasks are now required in order to meet funding deadlines, coordinate with Caltrans' West Tie-in project, provide additional structure plans, perform additional traffic analyses, re-evaluate the eastbound off-ramp, prepare a supplemental PSR, and inspect various existing structures. This additional scope also necessitates an extension of the contract duration to March 31, 2008. TIDA has requested that the Authority amend its contract with DMJM Harris to include this additional scope of work, and on July 11, 2007, its Board approved an amendment to the interagency agreement with the Authority to reflect the added tasks and expense. We are seeking a recommendation for an increase to the Professional Services Contract with DMJM Harris, by an amount not to exceed $188,000, for Planning and Preliminary Engineering Services to develop the Yerba Buena Island Ramps Project Study Report. 8. Recommend the award of a consultant contract to Hexagon Transportation Consultants, Inc., in the amount of $170,000 for transportation consulting services in support of the Bi-County Transportation Study Update - ACTION* (attachment) In 2001, the Authority and San Mateo City/County Association of Governments (C/CAG) initiated a Bi-County Transportation Study to identify and evaluate future potential transportation needs associated with substantial proposed land use growth along the San Francisco/San Mateo county line, with a view to establishing a common framework for funding agreed high-priority projects. The advancement and recent revisions of (re)development plans in the area call for an update to the 2001 effort to fully understand and plan for the transportation needs in the area and impacts on the local and regional transportation network. In April 2007, the Authority appropriated $100,000 in Prop K to partially fund a Bi-County Transportation Study Update. This funding, combined with $100,000 to be provided by the San Mateo C/CAG, comprises the study budget. In late May 2007, the Authority issued a Request for Proposals for transportation consulting services in support of a Bi-County Transportation Study Update. Consultant proposals were due to the Authority on June 20. One proposal was received by Hexagon Transportation Consultants, Inc. and deemed responsive, and the bidder was invited to interviews on June 26. The review panel, including representatives from San Francisco and San Mateo study team partners, evaluated the proposal and recommended award of the consultant contract to Hexagon. We are seeking a recommendation for the award of a consultant contract to Hexagon Transportation Consultants, Inc., in the amount of $170,000 for transportation consulting services in support of the Bi-County Transportation Study Update. 9. Recommend Approval of a 2-year Contract with Leroy L. Saage, Consulting Engineer, for Doyle Drive Project Management Services in an amount not to exceed $478,400, and Authorization to the Executive Director to Negotiate the Non-Monetary Provisions of the Contract - ACTION* (attachment) Lee Saage has served very effectively as the Authority's contract Project Manager for the Doyle Drive Replacement Project for a number of years, steadily advancing the Doyle Drive Environmental and Design Study to its current state of completion.. His contract expires in on August 31. While the Authority's policies require that multi-year consultant contracts be re-bid every five years, Mr. Saage's extensive experience with the project, his in-depth knowledge of the environmental document and his grasp of the institutional history of the project would be next to impossible to replicate even assuming a steep learning curve for another project manager. The Doyle Drive Replacement Project is at a crucial moment in its development, and it is a candidate for a significant amount of federal funding which is expected to complete the funding plan and allow construction to take place as scheduled, starting in late 2009. It is clearly in the Authority's best interest to ensure Mr. Saage's continued services on this project, to provide continuity as the project moves to certification of the environmental document and completion of engineering design. The Federal Highway Administration allows for noncompetitive, negotiated contracts to be let in situations like this one. The Authority's Procurement Policy is being amended to reflect this guidance, as well. We are seeking a recommendation for approval of a 2-year Contract with Leroy L. Saage, Consulting Engineer, for Doyle Drive Project Management Services in an amount not to exceed $478,400, and for Authorization to the Executive Director to Negotiate the Non-Monetary Provisions of the Contract. 10. Recommend Approval of a Six-Month Extension to the Contract with Cordoba/Zurinaga Joint Venture for On-Call Professional Engineering Services in an amount not to exceed $200,000, and for authorization to the Executive Director to Negotiate Non-Monetary Provisions - ACTION* (attachment) The Cordoba/Zurinaga Joint Venture (C/Z) has served as the Project Management Oversight (PMO) consultant to the Authority for the past five years, making significant contributions to the Authority's objectives over that period. Authority rules on multi-year contracts require that we re-bid contracts after five years. As the Authority continues to recruit for the Deputy Director for Capital Projects and to implement the reorganization plan adopted by the Board in May, there is a need for the continued services of the Cordoba/Zurinaga Joint Venture for an additional six months to provide support to the Capital Projects, Planning and Policy & Programming groups as needed. Specific project management oversight activities include active oversight of sponsor's project activities, coordination with sponsors on issues, development and presentation of status reports and actions to the Authority, review of cost and budget elements of projects, and assessment of project sponsor progress and performance. Most of the project management oversight conducted by the Cordoba-Zurinaga team will be dedicated to the largest Prop K projects: closeout of Phase 1 of the Initial Operating Segment for the Third Street Light Rail Corridor project, the Muni Metro East Maintenance facility, Central Subway and the Transbay Terminal /Downtown Extension of Caltrain project. We are seeking a recommendation for Approval of a Six-Month Extension to the Contract with Cordoba/Zurinaga Joint Venture for On-Call Professional Engineering Services in an amount not to exceed $200,000, and for authorization to the Executive Director to Negotiate Non-Monetary Provisions. 11. Introduction of New Items - INFORMATION 12. Public Comment 13. Adjournment
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