| Plans and Programs Committee - June 12, 2007 |
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AGENDA PLANS AND PROGRAMS COMMITTEE
Meeting Notice
1. Roll Call 2. Approval of Minutes of the May 8, 2007 Meeting - ACTION* (attachment) 3. Recommend Allocation of $18,840,400 in Prop K Funds, with Conditions, for 15 Annual Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Associated 5-Year Prioritization Program Amendments - ACTION* (attachment) (applications) Each spring the Authority issues an annual call for Prop K projects with the intent of bringing as many of the programmatic and other individual capital project allocations to the Authority Board for approval in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. Project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. Last month we presented 16 applications received by March 28, requesting nearly $19 million in Prop K funds to the Plans and Programs Committee for information. This month we are bringing back 15 applications with a staff recommendation to support allocation of about $18.8 million in Prop K funds as shown in Attachment 2. In all cases, we are recommending allocation of the amount of Prop K funds requested by the project sponsor, though several allocations require a 5-Year Prioritization Program (5YPP) amendment and/or are recommended with special conditions. Part 2 of the Fiscal Year 2007/08 annual requests, including pedestrian, traffic calming, and street resurfacing projects, are included as a separate information item on the June Plans and Programs Committee agenda. Bicycle projects requests will be brought to the Committee for action in July along with a major update to the 5YPP for the Bicycle Circulation and Safety category. The other major grouping of annual requests that we have not yet received is part of Caltrain's capital improvement program. We expect to receive these applications in mid to late summer, coinciding with Caltrain's annual budget process. We are seeking a recommendation to allocate $18,840,400 in Prop K funds, with conditions, for 15 annual requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and associated 5YPP amendments. 4. Prop K Fiscal Year 2007/08 Annual Allocations - Part 2 - INFORMATION* (attachment) (applications) The Authority's annual call for Prop K projects allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. This is the second round of annual applications for Fiscal Year 2007/08, comprised of 17 applications, including those carried over from Part 1 and new applications submitted by April 25. The applications include transit preferential streets, traffic calming, pedestrian circulation and safety, and street resurfacing projects, as well as one Muni overhead rehab project. Subject to funding availability, project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year, after the annual call for applications. Attachment 1 summarizes the applications received, which have a combined request of about $18.4 million in Prop K funds. At the June Plans and Programs Committee meeting, we will highlight and update findings from our initial review, described in Attachment 2, including progress or lack thereof on prior year allocations, cost trends, need for 5-Year Prioritization Program amendments, and other information that may impact scope, schedule or budget. We have invited project sponsors to attend the meeting to answer any questions that the Committee may have. We are continuing to work with sponsors to evaluate and revise applications and expect to bring these applications back to the Committee for approval in July. We are seeking guidance and input from the Committee. This is an information item. 5. Update on Paratransit Services - INFORMATION* (attachment) At the May 8 meeting of the Plans and Programs Committee, Chairman Dufty requested a report from the Municipal Transportation Agency (MTA) on the status of paratransit services following the acquisition of the paratransit provider, Trans Metro Express, by Tectrans. MTA staff will make a presentation on this topic at the meeting. A memorandum from MTA is also attached. 6. Hearing on Noise Levels Generated by Door Alarms on MTA's Light Rail Vehicles - INFORMATION At the April meeting, responding to complaints from MUNI riders, Chairman Dufty requested a hearing about the apparently excessive noise levels generated by the alarms that sound on Breda Light Rail Vehicles when doors are prevented from closing. MTA staff will present information on the issue and discuss potential ways to address it. 7. Third Street Light Rail Project Status Report - INFORMATION* (attachment) Full revenue service commenced on April 7, 2007 and closeout activities are underway on all line contracts on the Initial Operating Segment (IOS). The MTA reports that on-time performance on the T-Third continues to improve and the overall metro system is approaching pre-T-Third service levels. MTA is also preparing to implement route changes to improve overall service and reduce delays. The lack of sufficient LRV operators system-wide, to cover for sickness, vacations, or absenteeism continues to be a challenge for MTA, as is the availability of sufficient vehicles and mechanics to provide sustainable service for the new line. The Muni Metro East Maintenance Facility is now 57% complete, based on the current forecast-at-completion. Roofing is now complete and siding installation is near completion. Contact wire installation for the overhead contact system continues in the storage yard. Installation of special track-way on Cesar Chavez St. at Illinois St. is also underway. Work on preliminary engineering for the Central Subway is now 42% complete. A bottoms-up estimating effort has been completed and an estimate review workshop with the funding partners was held on May 10. The new estimate will be issued on June 20. A project delivery workshop, in which a group of experts convened to address the optimal contract packaging and contracting method scenarios, took place on May 31 and June 1; the workshop report will be issued the week of June 25. Having received comments from the Planning Department on the Administrative Draft of the Supplemental Environmental Impact Statement/Report (SEIS/SEIR), MTA will issue the document for FTA review on June 15. On March 23, MTA issued the Draft Conceptual Engineering Report (CER) for Segment S (Southern Intermodal Terminal), which will create an intermodal transit point for MUNI, Caltrain and SamTrans. The CER, which we are currently reviewing, outlines the scope of work and integrates background, history, investigations, meetings, studies, and evaluations, as well as technical and operational requirements for the project. The terminal will also serve a proposed 659 square acre development project which is expected to include commercial retail, office, hotels, light industrial and residential units, as well as a privately operated "Kiss and Ride" shuttle service serving the immediate area. This is an information item. 8. Introduction of New Items - INFORMATION 9. Public Comment 10. Adjournment
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