| Citizens Advisory Committee - May 23, 2007 |
CITIZENS ADVISORY COMMITTEEMeeting Notice
Date: 6:00 p.m., Wednesday, May 23, 2007 6:00 1. Committee Meeting Call to Order
6:05 2. Adoption of Minutes of the April 25,
2007 Meeting - ACTION* (attachment) 6:07 3. Chair's Report - INFORMATION 6:10 4. Third Street Light Rail Project Status Report - INFORMATION* (attachment) This is a status report on the Third Street Light Rail Project. Full revenue service commenced on April 7, 2007 and closeout activities are underway on all line contracts on the Initial Operating Segment (IOS). The Municipal Transportation Authority (MTA) reports that on-time performance on the T-Third has increased to approximately 30% (compared to 12% on April 7) and the overall metro system is approaching pre-T-Third service levels. Software modifications to address the switching issue at Fourth and King have been completed and live testing is underway. MTA expects that once this issue is resolved on-time performance will increase dramatically. The lack of sufficient LRV operators systemwide to cover for sickness, vacations, or absenteeism continues to be a challenge for MTA, as is the availability of sufficient vehicles and mechanics to provide sustainable service for the new line. The Muni Metro East Maintenance Facility is now 54% complete, based on the current forecast-at-completion. Trackwork and Overhead Contact System (OCS) trusses on the rail yard have been completed and roofing and siding are underway. Work on preliminary engineering for the Central Subway is now 40% complete. A bottom-up estimating effort, based on a risk-based cost approach, has been completed and an estimate review workshop with the funding partners took place on May 10. A project delivery workshop, in which a group of experts will convene to address the optimal contract packaging and contracting method scenarios, has been scheduled for May 31 and June 1. Having received comments from the Planning Department on the Administrative Draft of the Supplemental Environmental Impact Statement/Report (SEIS/SEIR), MTA re-issued the document on May 14. Efforts continue on tunnel and station design and community outreach. On March 23, MTA issued the Draft Conceptual Engineering Report (CER) for Segment S (Southern Intermodal Terminal), which will create an intermodal transit point for MUNI, Caltrain and Samtrans. The CER, which we are currently reviewing, describes and integrates background and history, investigations, meetings, studies, evaluations, technical and operational requirements and outlines the scope of work for the project. The terminal will also serve a proposed 659 square acre development project which is expected to include commercial retail, office, hotels, light industrial and residential units, as well as a privately operated "Kiss and Ride" shuttle service serving the immediate area. MTA staff will give a presentation on the terminal at the May CAC meeting. This is an information item. 6:45 Programming and Legislation 5. Adopt a Motion of Support for the Allocation of $18,840,400 in Prop K Funds, with Conditions, for 15 Annual Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Associated 5-Year Prioritization Program Amendments - ACTION* (attachment) (applications) Each spring the Authority issues an annual call for Prop K projects with the intent of bringing as many of the programmatic and other individual capital project allocations to the Authority Board for approval in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. Project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. Last month we presented 18 applications received by March 28, requesting over $19 million in Prop K funds to the Citizens Advisory Committee (CAC) for information. This month we are bringing back 15 applications with a staff recommendation to support allocation of about $18.8 million in Prop K funds as shown in Attachment 2. There are fewer applications this month because after consulting with the Municipal Transportation Authority, we combined two applications for traffic signal controllers and cabinets into one request and deferred two traffic calming requests in order to consider all of the traffic calming requests and a corresponding 5-Year Prioritization Program (5YPP) amendment at the same time. Part 2 of the Fiscal Year 2007/08 annual requests, including pedestrian, traffic calming, and street resurfacing projects, are included as a separate information item on the June CAC agenda. Bicycle projects requests will be brought to the CAC for action in June along with a major update to the 5YPP for the Bicycle Circulation and Safety category. The other major grouping of annual requests that we have not yet received is part of Caltrain's capital improvement program. We expect to receive these applications in mid to late summer, corresponding to Caltrain's annual budget process. We are seeking a motion of support for the allocation of $18,840,400 in Prop K funds, with conditions, for 15 annual requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and associated 5YPP amendments. 6. Prop K Fiscal Year 2007/08 Annual Allocations-Part 2 - INFORMATION* (attachment) (applications) The Authority's annual call for Prop K projects allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. This is the second round of annual applications for Fiscal Year 2007/08, comprised of 17 applications, including those carried over from Part 1 and new applications submitted by April 25. The applications include transit preferential streets, traffic calming, pedestrian circulation and safety, and street resurfacing projects, as well as one Muni overhead rehab project. Subject to funding availability, project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year, after the annual call for applications. Attachment 1 summarizes the applications received, which have a combined request of about $18.4 million in Prop K funds. At the May CAC meeting, we will highlight findings from our initial review, including progress or lack thereof on prior year allocations, cost increases, need for 5-Year Prioritization Program amendments, and other information that may impact scope, schedule or budget. We have invited project sponsors to attend the meeting to answer any questions that the CAC may have. We are continuing to work with sponsors to evaluate and revise applications and expect to bring these applications back to the CAC for approval in June. We are seeking guidance and input from the CAC. This is an information item. Each spring the Authority issues an annual call for Prop K projects with the intent of bringing as many of the programmatic and other individual capital project allocations to the Authority Board for approval in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. Project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. Last month we presented 18 applications received by March 28, requesting over $19 million in Prop K funds to the Citizens Advisory Committee (CAC) for information. This month we are bringing back 15 applications with a staff recommendation to support allocation of about $18.8 million in Prop K funds as shown in Attachment 2. There are fewer applications this month because after consulting with the Municipal Transportation Authority, we combined two applications for traffic signal controllers and cabinets into one request and deferred two traffic calming requests in order to consider all of the traffic calming requests and a corresponding 5-Year Prioritization Program (5YPP) amendment at the same time. Part 2 of the Fiscal Year 2007/08 annual requests, including pedestrian, traffic calming, and street resurfacing projects, are included as a separate information item on the June CAC agenda. Bicycle projects requests will be brought to the CAC for action in June along with a major update to the 5YPP for the Bicycle Circulation and Safety category. The other major grouping of annual requests that we have not yet received is part of Caltrain's capital improvement program. We expect to receive these applications in mid to late summer, corresponding to Caltrain's annual budget process. We are seeking a motion of support for the allocation of $18,840,400 in Prop K funds, with conditions, for 15 annual requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and associated 5YPP amendments. 7:30 Finance and Administration 7. Adopt a Motion of Support for the Adoption of the Proposed Fiscal Year 2007/08 Annual Budget and Work Program - ACTION* (attachment) Pursuant to State statutes (PUC Code Sections 131000 et seq.) and Authority Fiscal Policy, the Authority Board must adopt an Annual Budget for the following fiscal year by June 30. The proposed Fiscal Year 2007/08 Annual Budget forecasts sales tax, grant and investment revenues at $157.8 million for the fiscal period. Total expenditures, which include capital expenditures, associated financing and interest costs, administrative and operating expenses, are forecast at $157.8 million, a reduction from what was forecast in the approved 2005 Strategic Plan update, as project allocation requests from sponsors and respective reimbursement request have lagged behind the 2005 Strategic Plan's timeline. The Annual Budget also presents the Authority's detailed work program for Fiscal Year 2007/08. The Finance Committee reviewed the proposed budget earlier this month. We are seeking a motion of support for the adoption of the proposed Fiscal Year 2007/08 Annual Budget and Work Program. 8. Adopt a Motion of Support to Authorize the Executive Director to Negotiate and Execute Contractual Options for Various On-Call Professional Services Contracts in an Amount Not to Exceed $1,054,340 - ACTION* (attachment) The Authority contracts with City departments and outside firms for certain specialized professional services in areas where factors like costs, work volume or the degree of specialization required would not justify the use of in-house staff. We are recommending exercising contractual options for various on-call professional services which include audit services, general and specialized legal counsel, telecast and closed captioning services, legislative advocacy, information systems consulting and strategic communications services for Fiscal Year 2007/08 for an amount not to exceed $1,054,340. We are seeking a motion of support to authorize the Executive Director to negotiate and execute contractual options for various On-Call Professional Services Contracts in an amount not to exceed $1,054,340. 7:45 9. Public Comment 8:00 10. Adjournment* Materials Attached Next Regular Meeting: May 23, 2007 CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT ERIKA CHENG AT (415) 522-4831 This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair. If you prefer receiving future agendas via email instead of regular mail, |
