| Personnel Committee - May 15, 2007 |
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AGENDA Personnel COMMITTEE
Meeting Notice 1. Roll Call 2. Approval of Minutes of June 20, 2006 meeting - ACTION* (attachment) 3. Recommend Approval of the Revised Job Classification Structure - ACTION* (attachment) (job descriptions) The Authority’s Personnel Manual calls for a periodic review of the Authority job classification structure to amend job classifications and descriptions, compensation and benefits as appropriate. The Authority’s job classification structure was last reviewed for base year FY2005/06 by HAP Consulting Services and approved through Board Resolution 06-65. For base year 2007/2008, HAP Consulting Services, an outside consulting firm experienced in market-based compensation and employee benefits surveys and analysis, reviewed the job classifications, descriptions and compensation components of the Authority’s job classification structure. HAP Consulting Services incorporated data gathered from 21 public sector agencies, and has recommended the changes to the job classifications, descriptions and compensation components as described in this memorandum. The Authority is deferring recommendations on the benefits component of the Authority’s compensation package, pending the results of an actuarial study being performed by the California Public Employee’s Retirement System. Adoption of the revised job classification structure does not have immediate budgetary implications because salary increases are only granted on the basis of performance only, not for inflation or as blanket cost-of-living increases. In addition, funding for new positions and range adjustments for current positions is subject to the Authority’s annual budget approval process. We are seeking a recommendation to approve the amended job classifications, descriptions and compensation components of the job classification structure. 4. Recommend Approval of the Proposed Organizational Restructuring - ACTION* (attachment) On June 18, 2004, through Resolution 04-76, the Authority Board approved the agency’s first major restructuring since May 1991. This was necessary in order to meet the Authority’s the expanded responsibilities mandated by the voters’ approval of Prop K in November 2003. Two subsequent Resolutions, 06-46 and 06-66, approved incremental staff changes. The scope of the Authority’s oversight, administration, planning and programming responsibilities has increased significantly since 2004, as reflected in the Authority’s work program. The absorption of these additional responsibilities has pushed the limits of the agency’s capacity, and tested staff’s ability to remain consistently effective and responsive to the needs of its Board and stakeholders. The Authority is also facing serious staff recruitment and retention challenges. Current staff members are aggressively recruited by other public agencies and private sector firms willing to tailor career paths to individual candidates and offer lighter work loads with better compensation. We are proposing a number of significant changes to the current organizational structure to address these immediate and serious concerns. The proposed organizational restructuring adds a Technology Services division, which consolidates four functional areas: transportation modeling, graphics and Geographic Information Systems, communications portal design and maintenance, and general information technology support. The restructuring also distributes project management oversight between the Capital Projects and Policy & Programming (formerly Programming & Legislation) divisions, to ensure that project delivery is managed proactively, from “cradle to grave”, ensuring continuity of relationships with project sponsors by Authority staff with skill sets best suited to the projects being managed. In addition, the proposed restructuring recognizes the need for incremental staff capacity in the Finance & Administration division to separate day-to-day accounting functions into a discrete unit, and it also refocuses the Chief Deputy Director position, currently responsible for fund programming and legislation, to more closely assist the Executive Director with the day-to-day operations of the Authority, as well as with staff development and Board liaison functions. The approved 2005 Strategic Plan Update allows 4% of sales tax annual proceeds for sales tax administration, overhead and project management oversight. Adoption of the proposed restructuring would add approximately 2.4% to that allowance over the 30-year life of the Expenditure Plan. We are seeking a recommendation to adopt the proposed organizational restructuring. 5. Public Comment
6. Adjournment
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