| Plans and Programs Committee - July 18, 2006 |
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AGENDA PLANS AND PROGRAMS COMMITTEEMeeting Notice Date: 10:30 a.m., Tuesday, July 18, 2006 1. Roll Call 2. Approval of Minutes of the June 20, 2006, Meeting – ACTION* (attachment) 3. Citizens Advisory Committee Report – INFORMATION* (attachment) 4. Recommend Approval of Fiscal Year 2006/07 to Fiscal Year 2008/09 Lifeline Transportation Program (LTP) Priorities – ACTION* (attachment) The Metropolitan Transportation Commission's (MTC's) Lifeline Transportation Program (LTP) has two components: a planning component consisting of various community-based transportation planning efforts and an implementation component. The overall intent of the program is to encourage residents and other stakeholders in low income communities to participate in identifying priorities for transportation improvements and ultimately, to get those improvements implemented. As Congestion Management Agency (CMA) for San Francisco , the Authority is responsible for establishing San Francisco 's project priorities for the LTP for Fiscal Years 2006/07 through FY 2008/09. As such, in March we issued a call for projects for $2,753,000 in LTP funds. Both capital and operating projects are eligible for LTP funds, including, but not limited to new or enhanced fixed route transit services, restoration of lifeline-related transit services eliminated due to budget shortfalls, shuttles, provision of bus shelters, and sidewalk improvements. By the April 28, 2006 deadline, we received the six applications shown in Attachment 1 requesting a total of $3,177,762 in LTP. The evaluation process has proven to be particularly challenging given the combination of complicated program guidelines and trying to match seemingly eligible projects with the eligibility requirements associated with the three different funding sources that make up the LTP. Consistent with MTC guidelines, we convened a selection panel comprised of relevant stakeholders. That panel met on June 27, 2006 and developed recommendations for project priorities, included in Attachment 1. We are seeking Board approval in July rather than September (following August recess) in order to give project sponsors more time to obligate funds in light of strict timely use of funds requirements. We are seeking a recommendation to approve the Fiscal Year 2006/07 to Fiscal Year 2008/09 LTP project priorities. 5. Recommend Allocation of $1,680,000 in Prop K funds, with Conditions, to the Municipal Transportation Authority (MTA) for Construction of the Overhead Rehab: 1998-2009 – 33 Stanyan, 22 Fillmore Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule – ACTION* (attachment) In July 2005, through approval of Resolution 06-03, the Authority allocated $200,000 in Prop K funds as local match for design of a project to replace the aging Overhead Contact System (OCS) along 16th Street from South Van Ness Avenue to Kansas Street, along 17th Street between Vermont and Kansas Streets, and along Vermont Street between 16th and 17th Streets that serve the 33 Stanyan and 22 Fillmore lines. MTA expects to complete the detailed design phase in July 2006; and consequently, has submitted a request for $1,680,000 in Prop K funds for the construction phase. The MTA currently estimates the total cost of the construction phase at $8.4 million to be funded by the requested Prop K funds and Federal 5307 funds. MTA plans to advertise the project and issue the notice to proceed in fall 2006, with project completion by December 2007. The proposed recommendation includes special conditions that require the MTA to submit updates to the budget since the cost estimates included in the application were developed for the conceptual engineering phase. The MTA expects to update the cost estimates as part of completion of final design with MTA management approval by fall 2006. We are seeking a recommendation to allocate $1,680,000 in Prop K funds, with conditions, to the MTA for construction of the Overhead Rehab: 1998-2009 – 33 Stanyan, 22 Fillmore Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 6. Recommend Allocation of $1,870,550 in Prop K Funds, with Conditions, for 7 Annual Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Associated 5-Year Prioritization Program Amendments – ACTION* (attachment) (applications) The Authority's annual call for Prop K projects allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. This is the second round of annual applications for Fiscal Year 2006/07, which were first presented to the Plans and Programs Committee for information and input in June. Project sponsors submitted 9 applications by April 25, but the MTA withdrew applications for Median and Curb Ramp Accessibility Measures project and the Colored Bike Lane Experiment, leaving 7 applications that we are currently recommending for funding. The requests are from the traffic calming, pedestrian circulation and safety, and bicycle circulation and safety categories. Subject to funding availability, project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year, after the annual call for applications. Attachment 1 summarizes the applications received, which have a combined request of $1.87 million in Prop K funds. Attachment 2 provides highlights of each project, associated 5-Year Prioritization Program (5YPP) amendments, and other information that may impact scope, schedule or budget. We have invited project sponsors to attend the meeting to answer any questions that the Committee may have. We are seeking a recommendation to allocate $1,870,550 in Prop K funds, with conditions, for 7 annual requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and associated 5YPP amendments. 7. Recommend Approval of an Appropriation of $1,377,250 in Prop K funds to Provide for an Increase to the Parsons Brinckerhoff Contract for Completion of Environmental Work, Enter Into Contract with a General Engineering and Design Consultant (GEC) Firm for Pre-design Work and to Fund the Increase to the Project Management Contract with Lee Saage – ACTION* (attachment) The Authority is the lead agency for development of preliminary engineering and preparation of a federal environmental impact statement and state environmental impact report (EIS/EIR) for the replacement of the South Access to the Golden Gate Bridge ( Doyle Drive ). In consultation with other lead and cooperating agencies, the Authority is moving toward selection of a preferred alternative. To maintain project momentum and to take advantage of federal funding now available for design, the California Department of Transportation and the Authority have agreed to proceed with selected design work in advance of completing the Final EIS/EIR. Because the Final EIS/EIR has not been completed, this advance design work will be funded within the Planning and Environmental Document (PAED) phase. We are seeking a recommendation to appropriate $1,377,250 in Prop K funds to provide for an increase to the Parsons Brinckerhoff contract for completion of environmental work, enter into contract with a GEC firm for pre-design work and to fund the increase to the project management contract with Lee Saage . 8. Recommend Allocation of $3,250,000 in Prop K funds to the Department of Public Works (DPW) for Design and Construction of Street Resurfacing Projects Subject to the Attached Fiscal Year Cash Flow Distribution Schedule – ACTION* (attachment) At the June Plans and Programs Committee meeting, we presented the Department of Public Works' (DPW's) request for Fiscal Year 2006/07 Prop K funds for its street resurfacing program. The Committee deferred action on DPW's street resurfacing request for one month in order to allow interested Board members to meet with DPW and Authority staff to discuss the projects proposed for their district. The Committee also requested that an agenda item be calendared for a future meeting to allow a policy discussion on the use of the City's gas tax subventions. We are working with DPW to prepare materials for this policy discussion, which is scheduled for the September 2006 Committee meeting. As of today, Authority and DPW staff have met with 5 commissioners and/or their aides. We anticipate meeting with 1 to 2 more commissioners prior to the July Committee meeting. In June, we recommended allocating $8.3 million to DPW for street resurfacing, which combined with General Fund, Prop 42, and federal funds yielded a $31.3 million budget. On June 30, the Governor approved the Fiscal Year 2006/0 7 state budget, which includes nearly double the amount of Prop 42 funds that DPW had assumed ($10.1 million vs. $5.2 million) due to early repayment of loans. However, there will be no Prop 42 funds for street resurfacing next fiscal year as the result of deal whereby street resurfacing funds were made available in Fiscal Years 2001/02 and 2002/03 despite the suspension of Prop 42 funds for other purposes due to the state budget crisis. Therefore, in order to provide a more constant level of funding for the street resurfacing program, DPW has reduced its Prop K request in proportion to the additional Prop 42 funds, and wishes to carryover the remaining Prop K funds (about $9.6 million) to next fiscal year. DPW also made some minor changes to the project list as a result of discussions with Chair McGoldrick. As a result, DPW is now requesting $3.25 million in Prop K funds as part of a $31.6 million budget. We are seeking a recommendation to allocate $3,250,000 in Prop K funds to DPW for design and construction of street resurfacing projects, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 9. Recommend Allocation of $609,400 in Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for Procurement and Installation of 67 Automatic Passenger Counter Units – ACTION* (attachment) On June 20, 2006, the Authority Board approved Resolution 06-71, amending the scopes of two prior resolutions to allow the MTA to accelerate procurement of the first 43 of a total 110 Automatic Passenger Counters (APCs) urgently needed to provide ridership data to support the Transit Effectiveness Project (TEP). The MTA and the Controller's Office began the TEP in spring 2006 to provide a comprehensive review of the current MUNI transit service system and recommend measures to make service moreefficient and attractive to the public. According to the MTA, its available ridership and service running time data does not provide meaningful information as it lacks sufficient level of detail, is outdated, and incomplete for purposes of the completing the TEP. The MTA has requested $609,400 to fund the remaining 67 APCs. The request requires an amendment to the relevant 5-Year Prioritization Program to r educe the unallocated Fiscal Year 2005/06 Trolley Coach Rebuild funds by $609,400 and to reprogram an equivalent amount to the APC project. The MTA intends to restore the Trolley Coach Rebuild funds using Section 5307, which are expected to be fully available until August 2008, too late for the TEP project. We are bringing this item directly to the Plans and Programs Committee due to its time sensitivity. Procurement needs to begin immediately to enable data collection to begin in September in order to meet the TEP's data needs. Our recommendation is contingent upon MTA clarification of the budget to reconcile and/or justify changes compared to the budget approved for procurement of the first 43 APCs (Resolution 06-71). We are seeking a recommendation to allocate $609,400 in Prop K funds, with conditions, to the MTA for procurement and installation of 67 APCs. 10. Recommend Allocation of an additional $635,000 in Prop K funds to the Municipal Transportation Agency (MTA) for the Purchase and Retrofit of 45 Gillig Motor Coaches – ACTION* (attachment) In May 2005, the Authority allocated $3,735,000 to the MTA for purchase and retrofit of 45 1993 Gillig motor coaches from the Alameda-Contra Costa Transit District (AC Transit) to replace older vehicles in its fleet. The MTA has requested $635,000 to cover additional retrofit work not anticipated when initially inspecting the vehicles and to enhance passenger safety on the coaches by installing equipment to prevent rear doors from closing on passengers. The request requires an amendment to the relevant Five Year Prioritization Program (5YPP) to reduce the unallocated Trolley Coach Rebuild funds by $635,000 and reduce the unallocated by $635,000 and reprogram an equivalent amount to the Gillig purchase and retrofit project. The MTA intends to restore the $635,000 of Trolley Coach Rebuild funds using Federal Section 5307 Flexible Funds, the bulk of which are not expected to be available until August 2008. In order to put the retrofit buses into revenue service to replace its oldest and worst polluting diesel coaches by March 2007, the MTA has requested the allocation of these funds now rather than wait for the committed federal funds to become available in 2008. We are bringing this item directly to the Plans and Programs Committee due to its time sensitivity. We are seeking a recommendation to allocate an additional $635,000 in Prop K funds to the MTA for the purchase and retrofit of 45 Gillig motor coaches. 11. Status Report on the Third Street Light Rail Project – INFORMATION* (attachment) This is a status report on the Third Street Light Rail Project. The focus of construction activities continues on Segment J and the Metro East Maintenance Facility ( MME ). As of May 31, 2006, the project has spent approximately 76.2% of the total budget, including soft costs. As of the end of the reporting period, overall construction was 72.7% complete. With segment A (Fourth St. Bridge) achieving substantial completion in May, and segment C (Central Waterfront) achieving substantial completion on July 15, most segments are complete or substantially complete with the exception of segment J (Station Finishes and Project-wide Systems). Work continues on the startup testing and certification process, with slow-speed testing taking place along the whole corridor. In parallel, work is also progressing with the operator sign-up and training processes. MTA is projecting turnover of the alignment to Operations for operator training on August 21, 2006. Limited passenger service will commence on January 7, 2007, and full revenue service will start on April 7, 2007. MTA started the CER for the Southern Terminal on June 1, 2006. This is an information item. 12. Introduction of New Items – INFORMATION 13. Public Comment 14. Adjournment Please note that the meeting proceedings can be viewed live at http://www.sfgov.org/sfgtv or that evening at 6:00 pm on Cable Channel 26 in San Francisco, with a repeat on the weekend (either Saturday or Sunday evening). To know the exact cablecast times for weekend viewing, please call SFGTV at (415) 557-4293 on Friday when the cablecast times have been determined. In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at all public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact Pooja Jhunjhunwala at 415.522.4800 at least two business days before the meeting. Lobbyist Registration and Reporting Requirements: Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code, Sec. 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the S.F. Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300; or website www.sfgov.org/ethics. Please Note: that the meeting proceedings can be viewed live at http://www.sfgov.org/sfgtv or that evening at 6:00 pm on Cable Channel 26 in San Francisco, with a repeat on the weekend (either Saturday or Sunday evening). To know the exact cablecast times for weekend viewing, please call SFGTV at (415) 557-4293 on Friday when the cablecast times have been determined. In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at all public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact Pooja Jhunjhunwala at 415.522.4800 at least two business days before the meeting. Lobbyist Registration and Reporting Requirements: Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code, Sec. 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the S.F. Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300; or website www.sfgov.org/ethics. |
