| Citizens Advisory Committee - Date: 6:00 p.m., Wednesday, June 28, 2006 |
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AGENDA CITIZENS ADVISORY COMMITTEEMeeting Notice Date: 6:00 p.m., Wednesday, June 28, 2006 6:00 1. Committee Meeting Call to Order 6:05 2. Adoption of Minutes of the May 24, 2006 Meeting - ACTION* (attachment) 6:07 3. Chair's Report – INFORMATION 6:10 4. Third Street Light Rail Project Status Report – INFORMATION* (attachment) This is a status report on the Third Street Light Rail Project. The focus of construction activities continues to be segments C, and J, as well as the Metro East Maintenance Facility ( MME ). As of April 30, 2006 , the project has spent approximately 75.14% of the total budget, including soft costs. As of the end of the reporting period, overall construction was 71.38% complete. With segment A (Fourth St. Bridge) achieving substantial completion in May, most segments are complete or substantially complete with the exception of segment C (Central Waterfront) and segment J (Station Finishes and Project-wide Systems). Work continues on the startup testing and certification process, with slow-speed testing taking place along the whole corridor. In parallel, work is also progressing with the operator sign-up and training processes. MTA has rescheduled the start of revenue service for the first quarter of 2007. The MTA started the CER for the Southern Terminal on June 1, 2006 . This is an information item. 6:25 Programming 5. Adopt a Motion of Support for the Allocation of $1,680,000 in Prop K funds, with Conditions, to the Municipal Transportation Authority (MTA) for Construction of the Overhead Rehab: 1998-2009 – 33 Stanyan, 22 Fillmore Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule – ACTION* (attachment) In July 2005, through approval of Resolution 06-03, the Authority allocated $200,000 in Prop K funds as local match for design of a project to replace the aging Overhead Contact System (OCS) along 16th Street from South Van Ness Avenue to Kansas Street, along 17th Street between Vermont and Kansas Streets, and along Vermont Street between 16th and 17th Streets that serve the 33 Stanyan and 22 Fillmore lines. MTA expects to complete the detailed design phase in July 2006; and consequently, has submitted a request for $1,680,000 in Prop K funds for the construction phase. The MTA currently estimates the total cost of the construction phase at $8.4 million to be funded by the requested Prop K funds and Federal 5307 funds. MTA plans to advertise the project and issue the notice to proceed in fall 2006, with project completion by December 2007. The proposed recommendation includes special conditions that require the MTA to submit updates to the budget since the cost estimates included in the application were developed for the conceptual engineering phase. The MTA expects to update the cost estimates as part of completion of final design with MTA management approval by fall 2006. We are seeking a motion of support for the allocation of $1,680,000 in Prop K funds, with conditions, to the MTA for construction of the Overhead Rehab: 1998-2009 – 33 Stanyan, 22 Fillmore Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 6. Adopt a Motion of Support for the Allocation of $1,870,550 in Prop K Funds, with Conditions, for 7 Annual Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Associated 5-Year Prioritization Program Amendments – ACTION* (attachment) (applications) The Authority's annual call for Prop K projects allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. This is the second round of annual applications for Fiscal Year 2006/07 which were presented to the CAC for information and input in May. Project sponsors submitted 9 applications by April 25, but the MTA withdrew applications for Median and Curb Ramp Accessibility Measures project and the Colored Bike Lane Experiment, leaving 7 applications we are currently recommending for funding. The requests are from the traffic calming, pedestrian circulation and safety, and bicycle circulation and safety categories. Subject to funding availability, project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year, after the annual call for applications. Attachment 1 summarizes the applications received, which have a combined request of $1.87 million in Prop K funds. Attachment 2 provides highlights of each project, associated 5YPP amendments, and other information that may impact scope, schedule or budget. We have invited project sponsors to attend the meeting to answer any questions that the CAC may have. We are seeking a motion of support for the allocation of $1,870,550 in Prop K funds, with conditions, for 7 annual requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and associated 5YPP amendments. 7. Adopt a Motion of Support for the appropriation of $1.5 million in Prop K funds; an increase to the professional services contract with Parsons Brinkerhoff in the amount of $4.003 million for expanded scope on the Doyle Drive Environmental and Design Study and Advanced Design; and an increase to the project management contract with Lee Saage in the amount of $175,000 and a subsequent one-year extension – ACTION* (attachment) The Authority is the lead agency for development of preliminary engineering and preparation of a federal environmental impact statement and state environmental impact report (EIS/EIR) for the replacement of the South Access to the Golden Gate Bridge ( Doyle Drive ). In consultation with other lead and cooperating agencies, the Authority is moving toward selection of a preferred alternative. To maintain project momentum and to take advantage of federal funding now available for design, the California Department of Transportation and the Authority have agreed to proceed with selected design work in advance of completing the Final EIS/EIR. Because the Final EIS/EIR has not been completed, this advance design work will be funded within the Planning and Environmental Document (PAED) phase. We are seeking a motion of support for the appropriation of $1.5 million in Prop K funds; an increase to the professional services contract with Parsons Brinckerhoff in the amount of $4.003 million for expanded scope on the Doyle Drive Environmental and Design Study and Advanced Design; and an increase to the project management contract with Lee Saage in the amount of $175,000 and a subsequent one-year extension. 8. Adopt a Motion of Support for a Resolution Authorizing the Executive Director to Execute Cooperative Agreements between the San Francisco County Transportation Authority and the California Department of Transportation for Receipt of Federal and State Funds – ACTION* (attachment) The Authority regularly receives federal and state transportation funds under both ongoing grant programs as well as congressional earmarks. Caltrans has recently revised its procedures to require the execution of cooperative agreements for both state and federal funding and further requires that the governing body of any local agency receiving such funds authorize an official by resolution of sign cooperative agreements. We are seeking a motion of support for a resolution authorizing the Executive Director to execute cooperative agreements between the Authority and the California Department of Transportation for receipt of federal and state funds, as requested. 9.Adopt a Motion of Support for Approval of the Fiscal Year 2006/07 to Fiscal Year 2007/08 Lifeline Transportation Program (LTP) Project Priorities for Submission to the Metropolitan Transportation Commission (MTC) – ACTION* (attachment) The Metropolitan Transportation Commission's (MTC's) Lifeline Transportation Program (LTP) has two components: a planning component consisting of various community-based transportation planning efforts and an implementation component. The overall intent of the program is to encourage residents and other stakeholders in low income communities to participate in identifying priorities for transportation improvements and ultimately, to get those improvements implemented. As Congestion Management Agency (CMA) for San Francisco , the Authority is responsible for establishing San Francisco 's project priorities for the LTP for Fiscal Years 2006/07 through FY 2008/09. As such, in March we issued a call for projects for $2,753,000 in LTP funds. Both capital and operating projects are eligible for LTP funds, including, but not limited to new or enhanced fixed route transit services, restoration of lifeline-related transit services eliminated due to budget shortfalls, shuttles, provision of bus shelters, and sidewalk improvements. By the April 28, 2006 deadline, we received the six applications shown in Attachment 1 requesting a total of $3,177,762 in LTP. The evaluation process has proven to be particularly challenging given the combination of complicated program guidelines and trying to match seemingly eligible projects with the eligibility requirements associated with the three different funding sources that make up the LTP. We are working with MTC to try and resolve some of the key eligibility issues prior to the CAC meeting. Consistent with MTC guidelines, we are convening a selection panel comprised of relevant stakeholders. That committee will meet on June 27. We will bring the committee's recommended project priorities to the CAC on June 28. We are trying to obtain Board approval in July rather than September (following August recess) in order to give project sponsors more time to obligate funds in light of strict timely use of funds requirements. We are seeking a motion of support for approval of the Fiscal Year 2006/07 to Fiscal Year 2007/08 LTP project priorities for submission to MTC. 10. Amend Resolution 05-49 and Resolution 05-59 to Revise the Scope of the 40-foot and 30-foot Hybrid Electric Bus Projects to Advance Purchase and Installation of 43 Automatic Passenger Counters for the MTA's Transit Effectiveness Project – INFORMATION* (attachment) The MTA and the Controller's Office began the Transit Effectiveness Project (TEP) in spring 2006 to provide a comprehensive review of the current MUNI transit service system and recommend measures to make service moreefficient and attractive to the public. According to the MTA, its available ridership and service running time data does not provide meaningful information as it lacks sufficient level of detail, is outdated, and incomplete for purposes of the completing the TEP.Consequently, on June 14 the MTA submitted a request to amend the scope for two hybrid electric bus procurement projects that would allow 43 automatic passenger counters (APCs), originally intended for use on the new vehicles, to be used on its existing bus fleet for data collection for the TEP prior to December 2006. We brought this item directly to the Authority Board due to its time sensitivity: in order to meet the TEP's data needs according to the studytimeline, the MTA would need to begin working with the contractor providing the APCs by July 1. On June 20, the Board approved the proposed amendments. MTA staff is working on identifying fund sources to provide the remaining 67 APCs needed for TEP data collection, but expects to request at least partial funding from Prop K. The MTA does not yet have a specific proposal that we can present to the CAC for action in June, but expects to have one in time to present to the Plans and Programs Committee and Board in July. At the June CAC meeting, we will provide a brief presentation on this topic with the latest available information from the MTA. This is an information item. We are seeking input and guidance from the CAC. 7:10 Finance and Administration 11. Adopt a Motion of Support to A ward a 1-Year Contract with the Private Industry Council of San Francisco, Inc. to Provide Fiscal Agency and Administrative Services Support for the CityBuild Academy, in an Amount Not to Exceed $260,000 – ACTION* (attachment) On June 18, 2004 , through Resolution #04-71, the Board appropriated $700,000 in Prop K funds for costs associated with the development and implementation of the CityBuild Pilot Program, a coordinated construction workforce development program intended to maximize the training and employment opportunities generated by City-sponsored public works projects. The Authority has served and continues to serve as a catalyst to promote the evolution and growth of the Program, which provides pre-apprenticeship training, professional services, vocational ESL , and youth training. Earlier this year, the Authority entered into a Memorandum of Understanding (MOU) with the San Francisco Mayor's Office of Economic & Workforce Development, the City College of San Francisco, the Northern California Carpenters Regional Council and the Private Industry Council of San Francisco, Inc., which defined the roles and responsibilities of the MOU signatories, in the implementation, administration, instruction and overall operation of the 18-month CityBuild Pilot Program. In the MOU, the participating agencies agreed that the Private Industry Council would provide necessary fiscal agency and administrative support services for the CityBuild Program, and would be compensated out of the $700,000 appropriation. We are seeking a motion of support to award a 1-year contract with the Private Industry Council of San Francisco, Inc. to provide Fiscal Agency and Administrative Services Support for the CityBuild Academy, in an Amount Not-to-Exceed $260,000. 12. Adopt a Motion of Support for Approval of a Professional Services Contract with Community Design + Architecture, Inc. for Planning and Design Services for the Citywide Streetscape Master Plan, in an Amount Not to Exceed $250,000 – ACTION* (attachment) Consistent with the Board of Supervisors' recently adopted Better Streets Policy, the goal of the Citywide Streetscape Master Plan (SMP) is to develop a single set of design standards that will guide streetscape design for capital plans and projects led by a variety of city departments such as the Department of Public Works (DPW), the Municipal Transportation Authority (MTA), the Planning Department, the Public Utilities Commission (SFPUC), and the Authority. The SMP is also intended to result in strategic recommendations to improve and simplify how streetscape improvements—pedestrian amenities, street furnishings, landscaping, and lighting—are managed and maintained by the city. The $250,000 consultant effort is proposed to be funded with $90,000 in Prop K funds, appropriated through Resolution 06-60 and $80,000 each from DPW and the PUC. In order to expedite the consultant procurement process, the Mayor's Director of City Greening and the Planning Department requested that the Authority procure the consultant for the SMP on their behalf. The project will be overseen by the Mayor's Director of City Greening, making monthly reports to the Directors' Working Group, which is comprised of heads of city agencies with transportation-related functions, including the Authority. Day-to-day project management will be led by a DPW contract manager, operating under the guidance of the Planning Department. The purpose of this memorandum is to report on the selection process and to seek a motion of support to approve a contract with the top scoring firm. We are seeking a motion of support for approval of a professional services contract with Community Design + Architecture, Inc. for planning and design services for the Citywide SMP, in an amount not to exceed to $250,000. 13. Adopt a Motion of Support to award a one-year professional services contract to DMJM Harris, in an amount not to exceed $300,000, to provide planning and preliminary engineering services to develop the Yerba Buena Island Ramps Project Study Report – ACTION* (attachment) The Treasure Island Development Authority (TIDA) and the Mayor's Office have requested that the Authority, as Congestion Management Agency for San Francisco , be the lead agency for the Caltrans-required Project Study Report (PSR) for the replacement of the Bay Bridge connector ramps to Yerba Buena Island. The Authority initiated a procurement to secure the necessary consultant services, to ensure that a PSR is completed and approved by March 2007. A selection panel recommended award to the DMJM Harris team. We are seeking a motion of support to award a one-year professional services contract to DMJM Harris, in an amount not to exceed $300,000, to provide planning and preliminary engineering services to develop the Yerba Buena Island Ramps PSR. 14. Approve a Motion of Support for the Adoption of the Authority's Investment Policy – ACTION* (attachment) As required by Section 53600 of the California Government Code and by the Authority's own Investment Policy, the Executive Director will annually tender to the Board a statement of investment policy, along with any changes to that policy from prior form, for its consideration and adoption. The Authority Investment Policy was last reviewed on May 17, 2005 and adopted through Resolution 05-62. With assistance and guidance from general counsel and financial advisors, we are recommending several changes to the existing Investment Policy, to both clarify the current language and make the Policy language consistent with its governing Code. We are seeking a motion of support for adoption of the Authority's Investment Policy. 15. Adopt a Motion of Support for Approval of the Authority's Debt Policy – ACTION* (attachment) The Authority's inaugural Debt Policy, reviewed on January 25, 2005 and adopted through Resolution 05-39, provided a comprehensive and consistent policy structure to guide the management of the Authority's capital financing program. As required by the Policy and prudent financial management principles, the Executive Director presents to the Board an annual review of any recommended changes to the Policy for its consideration and approval. With assistance and guidance from general counsel, bond counsel and financial advisors, we have prepared a number of recommended changes to the existing Debt Policy, to both clarify the current language and keep it consistent with applicable Codes. We are seeking a motion of support for approval of the Authority's Debt Policy 16. Recommend Adoption of the Authority's Annual Anticipated Disadvantaged Business Enterprise Participation Level of 22% for Federally-Funded Contracts During Federal Fiscal Year October 1, 2006 to September 30, 2007 – ACTION* (attachment) On December 6, 2005 , through Resolution 06-32, the Authority adopted a Disadvantaged Business Enterprise (DBE) Program as required under Title 49 CFR Part 26 and then approved by Caltrans, administrator of federally-funded transportation projects in California . The DBE-utilization goal in the Authority's adopted Program included a requisite race-conscious component. Since then, in response to a 2005 Ninth Circuit Court of Appeals decision and the guidelines promulgated by the Federal Highway Administration in reaction to that decision, Caltrans decided to implement a wholly race-neutral DBE Program to assure continuation of federal-aid funding to Caltrans and its subrecipients, local agencies such as the Authority who receive federal aid funding through Caltrans. This decision required all local agencies to terminate their own DBE Program, and be included in and follow the Caltrans DBE Program. In order to participate in the Caltrans DBE Program, and remain eligible for federal funding for both the Doyle Drive Replacement Project and the Congestion Pricing Study, the Authority must adopt an Annual Anticipated Disadvantaged Business Enterprise Participation Level. We are seeking a motion of support to adopt the Authority's Annual Anticipated Disadvantaged Business Enterprise Participation Level of 22% for Federally-Funded Contracts during Federal Fiscal Year October 1, 2006 to September 30, 2007. 7:45 17. Public Comment 8:00 18. Adjournment * Materials Attached Next Regular Meeting: July 26, 2006 Please note that there will not be an August CAC meeting, due to the Board of Supervisors' recess. Please call the Clerk with any questions. CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT POOJA JHUNJHUNWALA AT 522-4831 This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair. If you prefer receiving future agendas via email instead of regular mail, . |
