| Plans and Programs Committee - May 9, 2006 |
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AGENDA PLANS AND PROGRAMS COMMITTEEMeeting Notice Date: 10:30 a.m., Tuesday, May 9, 2006 1. Roll Call 2. Approval of Minutes of the April 11, 2006 Meeting – ACTION* (attachment) 3. Citizens Advisory Committee Report – INFORMATION* (attachment) 4. Recommend Appointment of One Member to the Citizens Advisory Committee (CAC) – ACTION* (attachment) The Authority has an eleven-member Citizens Advisory Committee (CAC). CAC members serve two-year terms. Per the Authority's Administrative Code, the Plans and Programs Committee recommends and the Authority Board appoints individuals to fill any CAC vacancies. Neither Authority staff nor the CAC make any recommendations on CAC appointments, but we maintain an up-to-date database of applications for CAC membership. A chart with information about current CAC members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation. There is one vacancy on the CAC requiring Committee action, resulting from the term expiration of Brian Larkin. Mr. Larkin is requesting reappointment. The recommendation is to appoint one member to the Citizens Advisory Committee. 5. Recommend Approval of the Fiscal Year 2006/07 Transportation Fund for Clean Air (TFCA) Program of Projects for Submission to the Bay Area Air Quality Management District (BAAQMD) – ACTION* (attachment) The TFCA Program was established to fund the most effective transportation projects that achieve emission reductions from motor vehicles in accordance with the Bay Area Air Quality Management District's (BAAQMD's) Clean Air Plan. Funds are generated from a $4 surcharge on the vehicle registration fee collected by the Department of Motor Vehicles. As the San Francisco TFCA Program Manager, the Authority annually develops the program of projects for the TFCA Local Program Manager funds. In December, we issued the call for Fiscal Year 2006/07 TFCA applications to San Francisco public agencies. We received only 11 project applications by the February 22 deadline and some of the projects had potential eligibility issues. Therefore, we extended the application deadline to March 8 to expand the number of applications with the intent of being able to fully program $1,016,656 in local TFCA funds. We now have 18 applications requesting a total of $1.67 million in TFCA funds. Following the Board's adopted process for developing the TFCA program of projects, we evaluated projects using the BAAQMD's eligibility requirements and cost effectiveness ratio, and our local expenditure criteria. Based on this review, we are recommending funding the 14 projects shown in Attachment 3, including eight bicycle projects, three traffic calming/bicycle projects, two clean air vehicle projects, and one transit signal priority project. As always, the final list of projects and recommended funding amounts are subject to BAAQMD approval. We are seeking a recommendation to approve the Fiscal Year 2006/07 TFCA Program of Projects for submission to the BAAQMD, as presented. 6. Recommend Appropriation of $90,000 in Prop K funds to for the Streetscape Master Plan, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule – ACTION* (attachment) Consistent with the Board of Supervisor's recently adopted Better Streets Policy, the Mayor's Director of City Greening and the Planning Department have developed a proposed scope of work for the Citywide Streetscape Master Plan (SMP). The goal of the SMP is to develop a single set of design standards that will guide streetscape design for capital plans and projects led by a variety of city departments such as the Department of Public Works (DPW), the Municipal Transportation Authority (MTA), the Planning Department, the Public Utilities Commission (PUC), and the Authority. The SMP is also intended to result in strategic recommendations to improve and simplify how streetscape improvements—pedestrian amenities, street furnishings, landscaping, and lighting—are managed and maintained by the city. The $250,000 consultant effort is proposed to be funded with $90,000 in Prop K funds and $80,000 each from DPW and the PUC. In order to expedite the consultant procurement process, the Mayor's Director of City Greening and the Planning Department have requested that the Authority procure the consultant for the SMP on their behalf. The project will be overseen by the Mayor's Director of City Greening, making monthly reports to the Directors' Working Group, which is comprised of heads of city agencies with transportation-related functions, including the Authority. Day-to-day project management will be led by a DPW contract manager, operating under the guidance of the Planning Department. We are seeking a recommendation to appropriate $90,000 in Prop K funds for the Streetscape Master Plan, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 7. Recommend the Amendment of Resolution 05-66 to Revise the Scope to Add Variable Message Signs on 4 th and 5 th Streets in the South of Market Area and Update the Schedule for the Municipal Transportation Agency's 3 rd Street ITMS Project – ACTION* (attachment) In June 2005, the Authority approved Resolution 05-66, allocating $700,000 to the Municipal Transportation Agency (MTA) for construction of the 3 rd Street Integrated Traffic Management System (ITMS) project. The project includes, among other elements, $200,000 for installation of a variable message sign (VMS) on I-280 northbound to provide information to motorists about events and traffic congestion related to the ballpark and special events in the downtown. Field inspections and further discussions with Caltrans revealed that the proposed location is on a steep slope that would require special structural support, causing Caltrans to revise its cost estimate upwards to $500,000, 2.5 times what the MTA had budgeted for this work based on a typical Caltrans VMS installation. Thus, MTA is encouraging Caltrans to pursue funds for the I-280 VMS through its own budget, and in the meantime, has requested a scope change to the 3 rd Street ITMS project to substitute installation of two VMS in the South of Market Area: one facing southbound on 4 th Street near Minna Street and one facing northbound on 5 th Street north of Harrison Street. The VMS would alert travelers of roadway conditions, street closures, detours and other transportation related information. Installation of these signs would also enhance traffic operations in the vicinity of the 5th and Mission garage. The VMS would be connected to the MTA's main Transportation Management Center at 25 Van Ness Avenue using the existing communications network for central control. The proposed scope amendment would not change the overall budget for the project. Concurrent with the proposed scope change, we are recommending update of the schedule and extension of the fund expiration date established by Resolution 05-66. The MTA anticipates starting construction in first quarter of Fiscal Year 2006/07 and completing the project by December 2006. We are seeking a recommendation for the amendment of Resolution 05-66 to revise the scope to add VMS on 4 th and 5 th Streets in the South of Market Area and update the schedule for the MTAs 3 rd Street ITMS Project. 8. Prop K Fiscal Year 2006/07 Annual Allocations – INFORMATION* (attachment) *Click here for Applications Received* Each spring the Authority issues an annual call for Prop K projects with the intent of bringing as many of the programmatic and other individual capital project allocations to the Authority Board for approval in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. P roject sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. We are presenting 16 applications requesting over $34.3 million in Prop K funds to the Plans and Programs Committee for information this month. This represents significantly fewer applications than we have received in the past and appears to be partially attributable to staffing changes at the MTA and the fact that MTA staff is focusing their efforts on completing projects funded in Fiscal Year 2005/06. Thus, we do not yet have, but anticipate receiving within the next few months, applications for programs such as bicycle circulation/safety, pedestrian circulation/safety, and traffic calming. The other key grouping of annual requests that we have not received are part of Caltrain's capital improvement program. These applications are expected in mid to late summer, corresponding to the Caltrain annual budget process. At the May committee meeting, we will highlight any issues or policy choices that we foresee, as well as project delivery successes, as appropriate. We have invited project sponsors to attend the meeting to answer any questions that the committee may have. We are continuing to work with sponsors to evaluate and revise applications and review project delivery track records for prior year allocations, and expect to bring these 16 applications to the committee for approval in June. We are seeking guidance and input from the Plans and Programs Committee. This is an information item. 9. Status Report on the Third Street Light Rail Project – INFORMATION* (attachment) This is a status report on the Third Street Light Rail Project. The focus of construction activities continues on segments A, C, and J, as well as on the Metro East Maintenance Facility (MME). As of March 31, 2006, the project has spent approximately 74.49% of the total budget, including soft costs. As of the end of the reporting period, overall construction was 70.6% complete. Most segments are complete or nearly complete with the exception of segment A (Fourth St. Bridge), segment C ( Islais Creek Bridge ), and segment J (Station Finishes and Project-wide Systems). On Segment A, the first Breda LRV was driven from the existing alignment at Fourth and King Streets across the Fourth St. bridge onto Segment B continuing to 19th St on April 24 th . In Segment J, the contractor has completed pulling cable by hand in the conduits that were found to be out of tolerance. MTA has commenced the startup testing and certification in parallel with operator signup and training processes. MTA has rescheduled the start of revenue service to a window between January 1 st , 2007, to March 1 st , 2007, depending on the outcome of startup testing. MTA has selected a new Project Manager which will commence by mid-May. Work on the Conceptual Engineering Report (CER) for the Southern Terminal has not progressed substantially despite a Prop K allocation of $498,000 in March 2005. The MTA is planning to start the CER on June 1, 2006 and the final CER on August 1, 2007. This is an information item. 10. Introduction of New Items – INFORMATION 11. Public Comment 12. Adjournment Please note that the meeting proceedings can be viewed live at http://www.sfgov.org/sfgtv or that evening at 6:00 pm on Cable Channel 26 in San Francisco, with a repeat on the weekend (either Saturday or Sunday evening). To know the exact cablecast times for weekend viewing, please call SFGTV at (415) 557-4293 on Friday when the cablecast times have been determined. In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at all public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact Pooja Jhunjhunwala at 415.522.4800 at least two business days before the meeting. Lobbyist Registration and Reporting Requirements: Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code, Sec. 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the S.F. Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300; or website www.sfgov.org/ethics. Please Note: that the meeting proceedings can be viewed live at http://www.sfgov.org/sfgtv or that evening at 6:00 pm on Cable Channel 26 in San Francisco, with a repeat on the weekend (either Saturday or Sunday evening). To know the exact cablecast times for weekend viewing, please call SFGTV at (415) 557-4293 on Friday when the cablecast times have been determined. In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at all public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact Pooja Jhunjhunwala at 415.522.4800 at least two business days before the meeting. Lobbyist Registration and Reporting Requirements: Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code, Sec. 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the S.F. Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300; or website www.sfgov.org/ethics. |
