| Citizens Advisory Committee - January 24, 2007 |
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AGENDA CITIZENS ADVISORY COMMITTEEMeeting Notice 6:00 1. Committee Meeting Call to Order 6:05 2. Adoption of Minutes of the December 6, 2006 Meeting - ACTION* (attachment) 6:07 3. Chair's Report – INFORMATION 6:10 4. Election of Chair and Vice Chair – ACTION The terms of the Chair and Vice-Chair expire on January of each year, as established by Section 2, Article II of the CAC By-Laws. An election is required to select the Chair and Vice-Chair by a majority of the appointed CAC members. Any CAC member is eligible for either the Chair or the Vice Chair position. The elected Chair and Vice Chair immediately preside over the current meeting and the remaining 2007 meetings. 5. CAC Appointment – INFORMATION Mr. Ben Tom's term expired in December 2006, after years of exemplary service. The Plans and Programs Committee continued this vacancy from the January 9, 2007 meeting in order for staff to conduct further applicant outreach in Districts 3 and 5. The Committee will consider this vacancy on February 13, 2007. There is currently one vacancy on the CAC, with Ms. Gon's reappointment awaiting Board approval on January 30, 2007. This is an information item. 6. Special February 7 CAC Meeting - INFORMATION Based on the availability of CAC members, we have scheduled a special CAC meeting on February 7. The need for the special meeting is primarily to enable the Authority Board to act on project priorities for the 2006 State Transportation Improvement Program Augmentation in February in order to comply with the California Transportation Commission's very abbreviated schedule for this process. The funds for the augmentation are a direct result of the passage of the State Infrastructure Bond by voters in November 2003. The other two items include action on project priorities for county share Regional Bicycle Pedestrian Program and Transportation for Livable Communities funds and Prop K allocations for project development for 7 bicycle projects. This is an information item. 6:20 Programming and Legislation 7. Adopt a Motion of Support for the A llocation of $10,825,000 in Prop K Funds, with Conditions, to the Transbay Joint Powers Authority (TJPA) for Program Management/Program Controls and Survey and Environmental Consulting Services for the Caltrain Downtown Extension to a Rebuilt Transbay Terminal Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and Amendment of the Prop K Strategic Plan – ACTION* (attachment) The Caltrain Downtown Extension to a Rebuilt Transbay Terminal (Transbay Terminal Project) has three major components: a new multi-modal Transbay Terminal on the site of the present Transbay Terminal; extension of Caltrain from Fourth and Townsend Streets to an underground terminus at the new Transbay Terminal; and the establishment of a Redevelopment Area Plan. Since the commencement of Phase 1 Preliminary Engineering in 2004, the project team has made progress in various fronts. The Request for Qualifications for the Transit Center Design and Development competition was issued on November 1, 2006, and responses from five internationally recognized teams were received on January 11, 2007. The TJPA expects to negotiate terms with the successful team by August 2007. Requests for Proposals have also been issued for a number of design and consultant services. On the Caltrain Extension, TJPA staff and consultants are progressing with the Value Management Loop Study as well as other technical reports. In the area of program management, the team has been assisting in the management of the project, monitored progress, schedule, and cost, and completed a series of deliverables. This request would fund two separate activities: 1) Program Management/Project Controls (PMPC) ($9.9 million) and 2) survey and environmental consulting services ($925,000). The first portion of the request will provide continued funding for the PMPC contract through December 2007. The second portion is for new services necessary to support the temporary terminal and bus storage facility. We are recommending two special conditions for this request, which have been agreed to by TJPA staff. One of these is a required Strategic Plan amendment to reprogram $10.825 million from the preliminary engineering to environmental studies phase to fund the current request. We are seeking a motion of support for the allocation of $10,825,000 in Prop K funds, with conditions, to the TJPA for PMPC and survey and environmental consulting services for the Transbay Terminal Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and amendment of the Prop K Strategic Plan. 8. Adopt a Motion of Support to Adopt the Fiscal Year 2007/08 Transportation Fund for Clean Air (TFCA) Local Expenditure Criteria – ACTION* (attachment) Transportation Fund for Clean Air (TFCA) funds come from a $4 per vehicle surcharge collected by the Department of Motor Vehicles on motor vehicle registrations in the 9 county Bay Area region. A portion of the funds (40%) is available to each county on a return-to-source basis from the Bay Area Air Quality Management District (Air District). These funds are used to implement strategies to improve air quality by reducing motor vehicle emissions in accordance with the Air District's Clean Air Plan. As the Program Manager for the City and County of San Francisco , the Authority is required to annually adopt local expenditure criteria for the expenditure of the local TFCA funds. Our proposed Fiscal Year 2007/08 local criteria (Attachment 1) are very similar to those used last cycle except for the addition of cost effectiveness as a new criterion and a few minor revisions that are needed to be consistent with the Air District's TFCA policies for Fiscal Year 2007/08. Our proposed local expenditure criteria establish a logical sense of funding priority based on the potential for air pollution reduction presented by different categories of projects. We are seeking a motion of support to adopt the Fiscal Year 2007/08 TFCA local expenditure criteria as presented. 9. Adopt a Motion of Support to Allocate $64,394 in Prop K funds to the Department of Public Works (DPW) for the Design Engineering Phase of the Renewed Valencia Streetscape – 17th to 19th Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and a Commitment to Allocate an Additional $435,606 for the Construction Phase in Fiscal Year 2007/08 - ACTION* (attachment memo) (attachments 2, 3) * Due to the size of attachment 2 (ARF), we are having difficulty uploading the file. Please call the clerk at 415.522.4831 for a hard copy of the attachment. * The Department of Public Works (DPW) has requested $500,000 in Prop K funds to design and construct streetscape improvements on Valencia Street between 17th and 19th Streets, including $64,394 for design engineering and $435,606 for construction. This allocation would provide the local match for a $2,600,000 Regional Transportation for Livable Communities (TLC) grant recently awarded by the Metropolitan Transportation Commission (MTC) to DPW for this project. The proposed improvements resulted from a two-year community process led jointly by DPW, MTA, and the Mayor's Office of Greening that looked at Valencia Street between Market and Mission Streets. Proposed improvements include widened sidewalks and bulb-outs, pedestrian and street lighting, bicycle racks, art elements, and information kiosks. Due to the holiday meeting schedule, this request was taken to the Plans and Programs Committee on January 9, 2007 and will be approved by the Board on January 30, 2007. We are seeking a motion of support to allocate $64,394 in Prop K funds to the DPW for the design engineering phase of the Renewed Valencia Streetscape – 17th to 19th project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and a commitment to allocate an additional $435,606 for the construction phase in Fiscal Year 2007/08. 10. Allocate $273,200 in Prop K Funds to the Municipal Transportation Agency for the Bicycle Safety Public Outreach Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and Amendment of the Relevant 5- Year Prioritization Program – ACTION* (attachment) Due to a recent court ruling that prohibits the implementation of bicycle improvements by the City and County of San Francisco, the Municipal Transportation Agency (MTA) has adjusted its near term focus for the MTA Bicycle Program to include an increased effort for bicyclist safety education and outreach, along with continued project development work. The MTA's current request for $273,200 in Prop K funds is for the Bicycle Safety Public Outreach Project which will design and implement four additional public outreach bicycle safety campaigns. The project will target bicyclist behaviors that contribute to collisions and injuries, and seek to modify those behaviors through outdoor media campaigns and grassroots community education and outreach on each subject. The campaigns will focus on LRV/Bus safety for bicyclists, sidewalk bicycling abatement in collaboration with San Francisco Police Department enforcement, respecting others' right-of-way, and bicycle lights. The 5-Year Prioritization Program (5YPP) for the Bicycle Circulation and Safety category in Prop K does not provide for bicycle safety education and outreach funds beyond the $275,000 already allocated earlier this fiscal year; therefore, the request would require a 5YPP amendment. We anticipate bringing additional requests for Prop K funds for bicycle project development to the Plans and Programs Committee in February. Due to the holiday meeting schedule, this request was taken to the Plans and Programs Committee on January 9, 2007 and will be approved by the Board on January 30, 2007. We are seeking a motion of support to allocate $273,200 in Prop K funds to the MTA for the Bicycle Safety Public Outreach Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and amendment of the relevant 5YPP. 7:15 Finance and Administration 11. Adopt a Motion of Support to Accept the Audit Report for FY 2005/06 – ACTION* (attachment) Under the Authority's Fiscal Policy, Authority financial transactions and records are to be audited annually by an independent, certified public accountant. The audit for the fiscal year ending June 30, 2006 was completed by the independent certified public accounting firm of Macias, Gini & Company, LLP (Macias, Gini), in accordance with generally accepted auditing standards. For the fiscal year ending June 30, 2006, Macias, Gini has issued an unqualified (clean) opinion, stating that the financial statements presented fairly, in all material respects, the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information of the Authority, and the respective changes in financial position. No federal single audit was required or performed as there were no federal grant expenditures during FY 2005/06. There were no findings reported during the independent auditor review of the Authority's internal control over financial reporting and compliance. The audit report is attached. We are seeking a motion of support to accept the Audit Report for FY2005/06. 7:35 Other 12. Status Report on the Third Street Light Rail Project – INFORMATION* (attachment) This is a status report on the Third Street Light Rail Project. With Segment J reaching substantial completion in late December, all line contracts are now substantially complete. The Municipal Transportation Agency (MTA) has completed all operational and safety testing on the line and issued the system readiness certification to the California Public Utilities Commission (CPUC) on December 28. Limited weekend passenger service commenced on January 13, 2007, and full revenue service will start on April 7, 2007. A special event was held on Marin Luther King's day, when a special Freedom Train provided service starting at Sunnydale, picking up participants along the route and delivering them to events at Civic Center . Now that the line has reached substantial completion, and in order to more accurately represent the project costs, this month we begin reporting against the current forecast-at-completion (FAC), adopted by the MTA in August 2006. The current FAC for the project is $613,433,111, $30.1 million over the approved budget. During the month of November 2006, $3,557,589 in construction was performed. Over the same period, $894,497 was spent on construction support. As of November 30, 2006, total expenditures in construction and soft costs reached $486,597,658, which represents 83.4% of the approved budget and 79.3% of the FAC. Construction expenditures have reached $319,062,156 (75.8% of the FAC) and construction support expenditures total $104,169,860 (80.9% of the FAC). Operator training on the alignment continues, and MTA expects to have all the necessary operators trained in time for full revenue service. The availability of sufficient vehicles and mechanics to provide sustainable service for the new line continues to be one of the challenges MTA faces in preparation for full revenue service. Based on current vehicle availability trends, when full revenue service starts on April 7, 2007, MTA will have enough vehicles available to exceed the peak morning demand by one or two vehicles and be only one car short for the peak evening demand. For its part, the MME is now 42% complete, based on the current forecast-at-completion Work on preliminary engineering for the Central Subway is now 36% complete. Efforts continue on tunnel and station design in parallel with the supplemental Environmental Impact Statement/Environmental Impact Report (EIR/EIS) and community outreach. This is an information item. 7:50 13. Public Comment 8:00 14. Adjournment * Materials Attached Next Special Meeting: February 7, 2007 Next Regular Meeting: February 28, 2007 CFCAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT STEVEN NGUYEN AT 522-4834 This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting, you are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair. If you prefer receiving future agendas via email instead of regular mail, please . |
