| Citizens Advisory Committee - January 25, 2012 |
CITIZENS ADVISORY COMMITTEEMeeting Notice Date: 6:00 p.m., Wednesday, January 25, 2012 Location: 100 Van Ness Avenue, 26th Floor Members: Peter Tannen (Chair), Chris Jones (Vice-Chair), Glenn Davis, Brian Larkin, Fran Martin, Jacqualine Sachs, Robert Switzer, Wendy Tran, Rosie West and Conrad Wu
6:00 1. Committee Meeting Call to Order 6:02 2. Chair's Report - INFORMATION 6:07 3. Election of Chair and Vice Chair - ACTION The terms of the CAC Chair and Vice-Chair expire in January of each year, as established by Section 2, Article II of the CAC By-Laws. An election is required to select the Chair and Vice-Chair by a majority of the appointed CAC members. Any CAC member is eligible for either the Chair or the Vice Chair position. The elected Chair and Vice Chair immediately preside over the current meeting and the remaining 2012 meetings. 6:20 Consent Calendar 4. Approve the Minutes of the December 7, 2011 Meeting - ACTION* attachment 5. Citizens Advisory Committee Appointments - INFORMATION The Plans and Programs Committee will consider recommending appointment of one member to the Citizens Advisory Committee (CAC) at its February 14 meeting. This vacancy resulted from the term expiration of Peter Tannen. Neither staff nor CAC members make recommendations regarding CAC appointments. CAC applications can be obtained at the Authority's website at www.sfcta.org or by calling 415.522.4800. This is an information item. 6. Internal Accounting Report and Investment Report for the Six Months Ended December 31, 2011 - INFORMATION* attachment The Authority's Fiscal Policy directs staff to give a quarterly report of expenditures including a comparison to the approved budget. The Authority's Investment Policy directs that a review of portfolio compliance be presented along with the quarterly report. The Internal Accounting Report for the six months ended December 31, 2011, is presented for information. 7. Adopt a Motion of Support to Authorize the Executive Director to Substitute the Credit Facility for the $200,000,000 Commercial Paper Program, Enter into a New Credit and/or Liquidity Facility Agreement with a Bank, and Negotiate Agreement Terms and Conditions - ACTION* attachment In March 2004, the Authority issued an initial tranche of $50,000,000 and in September 2004, a second tranche of $100,000,000 of a programmed $200,000,000 aggregate principal amount of commercial paper notes (Limited Tax Bonds), Series A and B (the "Notes"). The commercial paper notes are issued to provide a flexible source of financing for the voter-approved Prop K Expenditure Plan. While commercial paper is often an interim or short-term method of financing, the Authority's $150,000,000 of commercial paper notes have been in place since 2004 and have provided a low cost of funding relative to other financing alternatives. Since April 2010, the cost of funding has increased because of the factors associated with the LBBW credit facility. On December 16, 2011, the Authority issued a Request for Proposals (RFP) to provide credit and/or liquidity for the Authority's existing tax-exempt commercial paper program. By the due date of January 17, 2012, the Authority received six proposals in response to the RFP. The review panel, consisting of Authority staff, evaluated the proposals based on qualifications and other criteria identified in the RFP, with an emphasis on proposers' commitment fee and term, debt coverage requirement and their credit ratings. Based on this competitive selection process and the special and time-sensitive requirements imposed by Moody's Corporation and Standard and Poor's to reinstate the Authority's credit rating over the commercial paper program, the review panel recommends the award of the credit facility agreement to the top-ranked bank deemed to the best advantage of the Authority once all agreement terms and conditions are fully negotiated. We anticipate the terms and conditions of the credit agreement to be finalized by March 2012 and that a new credit and/or liquidity facility will reduce fees by half. We are seeking a motion of support to authorize the Executive Director to substitute the credit facility for the $200,000,000 Commercial Paper Program, enter into a new credit and/or liquidity facility agreement with a bank, and negotiate agreement terms and conditions. 8. Adopt a Motion of Support to Execute an Amendment to Increase the Interior Architectural Contract Agreement with Gensler by $168,876, to a Total Amount Not to Exceed $206,500, for Additional Interior Architectural, Acoustical and Audiovisual Consulting Services for the Authority Workspace at 1455 Market Street and Authorize the Executive Director to Modify Certain Terms and Conditions - ACTION* attachment In October 1993, the Authority relocated its offices from City Hall to 100 Van Ness Avenue to provide sufficient space for its activities as administrator of the Prop B half-cent sales tax for transportation, Congestion Management Agency, and county program manager for the Transportation Fund for Clean Air. In October 2011, through Resolution 12-18, the Authority accepted a $750,000 incentive from the Civic Center Commons Associates LLC to terminate the workspace lease at 100 Van Ness Avenue and executed a 13-year workspace lease with Hudson 1455 Market, LLC for offices located at 1455 Market Street. To prepare the build out of a functional workspace at 1455 Market, the Authority sought design services from an architecture firm. The Authority was limited to working with the five interior architectural firms pre-approved by the 1455 Market building management. The Authority invited three of the five firms-Gensler, HMC Architects, and Huntsman Architectural Group-to submit a portfolio of past work to be considered to provide initial design and space programming services for the Authority's new offices. Based on the submitted portfolios, we recommend award of the interior architectural services contract to Gensler, a firm located in San Francisco and certified by the Authority's Local Business Enterprises program. While other firms were qualified for this work, Gensler demonstrated a thorough understanding of the project and provided the best design, qualitatively, for the Authority's workspace compared to the other firms. Construction services for tenant improvements at 1455 Market Street are anticipated to begin by the end of March 2012 with a projected move in date by July 2012. We are seeking a motion of support for executing an amendment to increase the Interior Architectural Contract Agreement with Gensler by $168,876, to a total amount not to exceed $206,500, for additional interior architectural, acoustical and audiovisual consulting services for the Authority workspace at 1455 Market Street and authorizing the Executive Director to Modify Certain Terms and Conditions. 9. Adopt a Motion of Support to Increase the Amount of the Professional Services Contract with WMH Corporation by $4,300,000, to a Total Amount Not to Exceed $5,900,000, to Complete Preliminary Engineering, Environmental Analysis, and Design Services of the Yerba Buena Island Bridge Structures and Authorize the Executive Director to Modify Contract Terms and Conditions - ACTION* attachment In our capacity as the Congestion Management Agency for San Francisco, we are working jointly with the Treasure Island Development Authority (TIDA) and the Office of Economic and Workforce Development (OEWD) on the I-80/Yerba Buena Island (YBI) Interchange Improvement Project, which includes the seismic retrofit of the YBI Bridge Structures on the west side of the island. Under the Memorandum of Agreement between the Authority and TIDA, consultant contract work for engineering and environmental services is managed and administered by the Authority, including the procurement of consultant services. TIDA has the responsibility to reimburse the Authority for all costs on the project that are not reimbursed by federal or state funds and also provides the required local match. We have received Federal Highway Bridge Program (HBP) funding for the preliminary engineering phase of the project and are awaiting approval of additional federal HBP funding for continued preliminary engineering, environmental, and design phases of the project. On December 14, 2010, the Authority awarded a two-year professional services contract to WMH Corporation, in an amount not to exceed $1,600,000, for preliminary engineering and environmental analysis services for the YBI Bridge Structures. We are seeking a motion of support to increase the amount of the professional services contract with WMH Corporation by $4,300,000, for a total amount not to exceed $5,900,000, to complete preliminary engineering, environmental analysis, and design services of the YBI Bridge Structures and authorize the Executive Director to modify contract terms and conditions. 10. Adopt a Motion of Support for the Adoption of the Fiscal Year 2012/2013 Transportation Fund for Clean Air (TFCA) Local Expenditure Criteria - ACTION* attachment Transportation Fund for Clean Air (TFCA) funds come from a $4 per vehicle surcharge collected by the Department of Motor Vehicles on motor vehicle registrations in the nine county Bay Area region. A portion of the funds (40 percent) is available to each county on a return-to-source basis from the Bay Area Air Quality Management District (Air District). These funds are used to implement strategies to improve air quality by reducing motor vehicle emissions in accordance with the Air District's Clean Air Plan. As the Program Manager for the City and County of San Francisco, the Authority is required to annually adopt local expenditure criteria for the programming of the local TFCA funds. Our proposed Fiscal Year 2012/2013 local expenditure criteria (Attachment 1) are essentially the same as those used in past cycles and are consistent with the Air District's TFCA policies for Fiscal Year 2012/2013. The criteria establish a clear prioritization methodology for applicant projects, including project types ranked by local priorities, emissions reduced, program diversity, project readiness, and past project sponsor delivery. We plan to issue the Fiscal Year 2012/2013 call for projects in late February and anticipate having over $900,000 to program to projects. We are seeking a motion of support for the adoption of the Fiscal Year 2012/2013 TFCA Local Expenditure Criteria as presented. End of Consent Calendar 6:30 11. Adopt a Motion of Support for the Award of a Two-Year Consultant Contract to Arup North America Limited, in an Amount Not to Exceed $318,000, for Planning Services for the 19th Avenue Transit Corridor Investment Study, and to Authorize the Executive Director to Negotiate Contract Terms and Conditions - ACTION* attachment The Authority seeks planning services to support the 19th Avenue Transit Corridor Investment Study (Study). The Study, for which the Authority has been awarded a federal transportation planning grant from the California Department of Transportation (Caltrans) to complete, will explore the feasibility of transit improvements along the southern portion of 19th Avenue and the surrounding area, with a focus on improvements to the M-Ocean View light rail transit line, pedestrian and bicycle needs in the area, and ways to strengthen the transit connection to the Daly City Bay Area Rapid Transit Station. The consulting services sought include planning, engineering, and project management expertise. The consultants' work program will include establishing planning goals and framework for the corridor, generating and evaluating several alternatives that address these goals, and recommending a preferred alternative to begin the Caltrans project development process. On December 1, 2011, the Authority issued a Request for Proposals (RFP) for planning services for the Study. The Authority held a pre-proposal conference on December 8, 2011. By the due date of January 9, 2012, the Authority received six proposals in response to the RFP. Interviews of the three top-ranked firms were held on January 17, 2012. Based on this competitive selection process, the review panel - comprised of staff from the Authority and SFMTA - recommends the award of a consultant contract to the top-ranked firm of Arup North America Limited (Arup). We are seeking a motion of support for the award of a two-year consultant contract to Arup, in an amount not exceed $318,000, for planning services for the 19th Avenue Transit Corridor Investment Study, and to authorize the Executive Director to negotiate contract terms and conditions. 6:40 12. Adopt a Motion of Support for the Award of a Two-Year Consultant Contract to Fehr & Peers, in an Amount Not to Exceed $165,000, for Planning Services for the Balboa Park Station Area Circulation Study, and to Authorize the Executive Director to Negotiate Contract Terms and Conditions - ACTION* attachment The Authority seeks planning services to support the Balboa Park Station Area Circulation Study (Study). The Authority has been awarded a federal transportation planning grant from the California Department of Transportation (Caltrans) to complete the Study, which will evaluate potential modifications to the I-280 Geneva/Ocean interchange ramps adjacent to the station with the dual objectives of reducing multimodal conflicts and providing additional space to improve the physical arrangement of station functions. The consulting services sought include planning, engineering, design, and project management expertise. The consultants' work program will include generating and evaluating several circulation alternatives that reduce conflicts while avoiding unacceptable congestion impacts, developing and evaluating potential changes to the station layout and design, and recommending one or more feasible alternatives to advance to the funding and Caltrans project development stages. On December 6, 2011, the Authority issued a Request for Proposals (RFP) for planning services for the Study. The Authority held a pre-proposal conference on December 13, 2011. By the due date of January 10, 2012, the Authority received three proposals in response to the RFP. Interviews of all three firms were held on January 18, 2012. Based on this competitive selection process, the review panel - comprised of staff from the Authority, the San Francisco Municipal Transportation Agency, the Bay Area Rapid Transit District, and Caltrans - recommends the award of a consultant contract to the top-ranked firm of Fehr & Peers. We are seeking a motion of support for the award of a two-year consultant contract to Fehr & Peers, in an amount not exceed $165,000, for planning services for the Balboa Park Station Area Circulation Study, and to authorize the Executive Director to negotiate contract terms and conditions. 6:50 13. Adopt a Motion of Support for the Allocation of $209,514 in Prop K Funds, with Conditions, to the San Francisco Municipal Transportation Agency for Two Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Amendment of the Traffic Calming 5-Year Prioritization Program - ACTION* attachment As summarized in Attachments 1 and 2, we have received two Prop K allocation requests from the San Francisco Municipal Transportation Agency (SFMTA) totaling $209,514. The SFMTA has requested $164,514 in Prop K funds to fund the evaluation and revision of the SFMTA's Traffic Calming Program. The Traffic Calming Program was established in 1999 to address traffic safety concerns associated with the growing number of cars in San Francisco, and to make neighborhood streets friendlier for pedestrians, children, bicyclists, and motorists. Recent and ongoing efforts supporting the SFMTA Strategic Plan and San Francisco Pedestrian Safety Executive Directive have helped develop a more comprehensive and unified City set of priorities for pedestrian improvements, including safety improvements particularly along arterials where data analyses show the highest safety risks. The intent of the revision is to refocus the program to better align it with the City's current priorities (e.g. likely focus more on arterials than on neighborhood traffic calming), and to refine the prioritization methodologies for both neighborhood and arterial traffic calming projects. Given the high level of public interest in the Traffic Calming Program, the SFMTA's scope of work includes stakeholder outreach, including presentations to the CAC and Plans and Programs Committee. Any changes will require Authority Board approval of a future Traffic Calming 5-Year Prioritization Program (5YPP) amendment to update methodologies and reprogram funds. The SFMTA has also requested $45,000 in Prop K funds for the Long-Term Bicycle Parking Plan. This plan will review existing facilities, assess citywide long-term bicycle parking needs, and develop a strategy for a long-term bicycle parking program. We are seeking a motion of support for the allocation of $209,514 in Prop K funds, with conditions, to the SFMTA for two requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules; and amendment the Traffic Calming 5-Year Prioritization Program. 7:15 14. Adopt a Motion of Support for the Approval of the 2012 State and Federal Legislative Program - ACTION* attachment Every year in January or February, the Authority adopts a legislative program to guide the agency's transportation advocacy efforts at the state and federal levels. The proposed State and Federal Legislative Program reflects key principles, gathered from our common positions with the Self-Help Counties Coalition, comprised of the other local transportation sales tax authorities around the state, as well as our understanding of the most pressing issues facing the region, the City, and the agencies that deliver transportation in the city. The proposed program is presented in the form of principles, not specific bills or legislative initiatives, in order to allow staff the necessary flexibility to respond to legislative proposals and specific policy concerns that may arise over the course of the session. Our 2012 Legislative Program continues many of the themes from the previous legislative sessions and emphasizes issues of stabilizing and protecting existing transportation funds, funding flexibility, authorizing new transportation revenues, advancing high speed rail, aspiring to meet environmental and greenhouse gas reduction goals, ensuring transparency in regional governance reform, and streamlining of project delivery mechanisms. Congress continues to debate the format, content and timing of the next federal surface transportation act which provides an opportunity to advocate for San Francisco priorities and support legislation that protects and increases funding for San Francisco projects. We are seeking a motion of support for the approval of the 2012 State and Federal Legislative Program. 7:25 15. Preliminary Fiscal Year 2012/13 Annual Budget and Work Program - INFORMATION Pursuant to State statutes (PUC Code Sections 131000 et seq.) and the Authority's Fiscal Policy, the Authority Board must adopt an annual budget for the following fiscal year by June 30. The preliminary Fiscal Year (FY) 2012/13 Annual Budget includes projections of sales tax revenues, federal state and local grants, and investment income for the fiscal period, as well as projections of operating and administrative costs, capital expenditures, and associated financing costs. The preliminary FY 2012/13 Annual Budget also includes a description of the Authority's proposed Work Program for the coming fiscal year. The final proposed FY 2012/13 Annual Budget and Work Program will be presented to the Citizens Advisory Committee (CAC) in March and the Finance Committee and Authority Board in April. A public hearing will precede consideration of the FY 2012/13 Annual Budget and Work Program at the Authority's June meeting. We will present this item to the CAC at its January 25 meeting. We are seeking comments from the CAC on the preliminary FY 2012/13 Annual Budget and Work Program. This is an information item. 7:45 16. Introduction of New Business - INFORMATION 7:50 17. Public Comment 8:00 18. Adjournment
* Materials Attached Next Regular Meeting: February 22, 2012
CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT ERIKA CHENG AT (415) 522-4831 This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair. If any materials related to an item on this agenda have been distributed to the Citizens Advisory Committee after distribution of the agenda packet, those materials are available for public inspection at the San Francisco County Transportation Authority at 100 Van Ness Avenue, Floor 26, San Francisco, CA 94102, during normal office hours. If you prefer receiving future agendas via email instead of regular mail, please send your request to
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