CITIZENS ADVISORY COMMITTEE
Date: 6:00 p.m., Wednesday, May 25, 2011
Location: 1455 Market St., 22nd Floor
Members: Glenn Davis (Chair), Chris Jones (Vice Chair), Joseph Flanagan, Brian Larkin, Fran Martin, Jacqualine Sachs, Robert Switzer, Peter Tannen, Wendy Tran, Rosie West and Conrad Wu
6:00 1. Committee Meeting Call to Order
6:05 2. Chair's Report - INFORMATION
6:10 Consent Calendar
3. Approve the Minutes of the April
27, 2011 Meeting - ACTION* attachment
4. Adopt a Motion of Support to Authorize the Executive Director to Negotiate and Execute Annual Contract Renewals with City and County of San Francisco Departments and Exercise Contract Options for On-Call Modeling Services, in an Amount Not to Exceed $297,536 - ACTION* attachment
The Authority contracts with City and County of San Francisco (City) departments and outside firms for certain specialized professional services in areas where factors like costs, work volume, or the degree of specialization required would not justify the use of in-house staff. We are recommending renewing annual contracts with City departments that include general legal counsel and video production services for Authority Committee and Board meetings, and for Fiscal Year 2011/12 in an amount not to exceed $297,536. We are seeking a motion of support to authorize the Executive Director to negotiate and execute annual contract renewals with City departments and exercise contract options for various annual professional services, in an amount not to exceed $297,536.
5. Adopt a Motion of Support for Approval of the Revised Debt, Fiscal and Procurement Policies and Ratification of the Authority's Current Investment Policy - ACTION* attachment
While it is Authority direction to review the Investment Policy and Debt Policy on an annual basis, it is also important to review all Authority policies periodically, to ensure compliance with current statutes and Authority objectives. For Fiscal Year 2011/12, as there have been no changes to applicable law or Authority objectives that affect the Investment Policy, we are recommending this policy stand as currently adopted. Upon the advice of the Authority's financial advisors and legal counsel, we are recommending minor changes to the Debt, Fiscal and Procurement Policies to conform to applicable law, allow for increased flexibility and maximize the Authority's debt capacity. We are seeking a motion of support for approval of the revised Debt, Fiscal and Procurement Policies and ratification of the Authority's current Investment Policy.
End of Consent Calendar
6:15 6. Adopt a Motion of Support to Approve the Fiscal Year 2011/2012 Transportation Fund for Clean Air Program of Projects - ACTION* attachment
The Transportation Fund for Clean Air (TFCA) Program was established to fund the most effective transportation projects that achieve emission reductions from motor vehicles in accordance with the Bay Area Air Quality Management District's (Air District's) Clean Air Plan. Funds are generated from a $4 surcharge on the vehicle registration fee collected by the Department of Motor Vehicles. As the San Francisco TFCA County Program Manager, the Authority annually develops the Program of Projects for the TFCA Program Manager funds. San Francisco project sponsors. We received 12 project applications by the April 29, 2011 deadline, requesting over $1,890,416 in TFCA funds compared to $1,045,734 in available funds. We reviewed the projects for eligibility, then evaluated eligible projects following the Authority's local expenditure criteria which includes project type (e.g., first priority to zero emission projects), cost effectiveness of emissions reduced, program diversity, project delivery (i.e., readiness), and other considerations (e.g., a sponsor's track record for delivering prior TFCA projects). Based on this review, we are recommending funding the nine projects shown in Attachment 3, which includes four transportation demand management (TDM) projects, three bicycle projects, two electric vehicle infrastructure projects, and one shuttle operations project. We recommend funding all projects at the amount requested with two exceptions. The initial calculation for the Department of the Environment's Solar Electric Vehicle Charging Stations project exceeded the Air District's cost effectiveness threshold and we reduced the proposed funding to the maximum amount allowable based on the revised cost effectiveness calculation. In addition, we recommend partially funding the Authority's San Francisco Integrated Travel Demand Management (TDM) Public-Private Partnership Project in order to fund other eligible TFCA projects. We recommend giving this project top priority for TFCA funds from de-obligated and cancelled projects in the next year and in the Fiscal Year 2012/13 San Francisco TFCA County Program Manager fund cycle to fully fund the project. We are seeking a motion of support to approve the FY 2011/12 TFCA Program of Projects.
6:35 7. Adopt a Motion of Support for the Allocation of $25,287,291 in Prop K Funds, with Conditions, for Fifteen Annual Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Amendment of Three 5-Year Prioritization Programs - ACTION* attachment enclosure
The intent of the annual call for Prop K projects is to bring as many of the programmatic and other individual capital project allocations to the Authority Board for action in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. Project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. We received 15 applications by March 25 in response to the Fiscal Year 2011/12 Prop K annual call for projects, requesting approximately $25.3 million in Prop K funds. We presented these projects to the Citizens Advisory Committee (CAC) as they were submitted as an information item in April, along with policy considerations that we were exploring as part of our review of the allocation requests. Since then we have been working with the project sponsors to clarify the requests, and now present them with our recommendations as an action item. Attachment 1 summarizes the applications, including project phases and the proposed leveraging compared to Expenditure Plan assumptions. Attachment 2 provides a brief description of each project. Attachment 3 highlights our principal recommendations, including amendments to three 5-Year Prioritization Program (5YPP) and commitments to allocate Fiscal Year 2012/13 Prop K funds to the Bicycle Safety Classes and Bike to Work Day projects. Project sponsors have been asked to attend the May committee meeting to answer any questions. We are seeking a motion of support for the allocation of $25,287,291 in Prop K funds, with conditions, for fifteen annual requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and amendment of three 5YPPs.
6:55 8. Adopt a Motion of Support for the Allocation of $1,132,170 in Prop K Funds, with Conditions, to the San Francisco Municipal Transportation Agency for Five Projects, the Allocation of $123,250 in Prop K Funds, with Conditions, to the Department of Public Works for One Project, and the Appropriation of $78,866 in Prop K funds for the Integrated Travel Demand Management Partnership Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Amendment of the Relevant 5-Year Prioritization Programs - ACTION* attachment enclosure
As summarized in Attachments 1 and 2, we have six Prop K allocation requests and one appropriation request totaling $1,334,286 to present to the Citizens Advisory Committee (CAC). These requests were received after the annual call deadline and were not presented to the CAC as an information item in April. The San Francisco Municipal Transportation Agency (SFMTA) has submitted five requests: $378,470 for construction of pedestrian and transit improvements at the intersection of Mission Street and Geneva Avenue; $200,000 for conceptual and preliminary engineering of an integrated management system for the SFMTA's capital assets; $321,700 for 15 MPH speed limit signs in school zones; $67,000 for construction of crosswalk re-opening and other pedestrian improvements at the intersection of Geary Boulevard and Steiner Street; and $165,000 for planning and design work for bikeway improvements on Fell and Oak Streets. The Department of Public Works (DPW) has requested $123,250 for the design phase of a median improvement project on 19th Avenue. Finally, we are requesting the appropriation of $78,866 to provide local match funds for a $750,000 grant from the Metropolitan Transportation Commission (MTC) to develop regionally integrated transportation demand management resources for reducing greenhouse gas emissions. Attachment 3 provides a summary of our staff recommendation. Five of the seven requests require amendments to the relevant 5-Year Prioritization Programs (5YPPs) to fully fund the projects. We are seeking a motion of support for the allocation of $1,132,170 in Prop K funds, with conditions, to the SFMTA for five projects, the allocation of $123,250 in Prop K funds, with conditions, to the DPW for one project, and the appropriation of $78,866 in Prop K funds for the Integrated Travel Demand Management Partnership Project, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and amendment of the relevant 5YPPs.
The public transportation system in San Francisco has been increasingly complemented by the addition of various types of shuttle services. At the request of former Commissioner Dufty, the Authority initiated the Strategic Analysis Report (SAR) on the Role of Shuttle Service in San Francisco's Transportation System in 2009 to investigate the reasons for, and benefits and impacts of, the growth of shuttle activity in San Francisco. During the course of the SAR's development, we focused on two areas of analysis: 1) how to respond to the rapid expansion of regional, employer-based shuttle operations in San Francisco neighborhoods; and 2) whether downtown circulator shuttles should be consolidated, and if so, how such consolidation could occur. Authority staff gathered information for the study through literature review, field research, and extensive outreach to relevant stakeholders, including providers, operators, users, public agencies, and the general public. The SAR's findings confirmed that regional shuttles provide widespread and significant public benefits but that local conflicts and impacts do exist-including at Muni stops-and should be managed. The SAR recommends the development of a "Muni Partners" program and dedicated staff at the San Francisco Municipal Transportation Agency to liaise with the shuttle industry, respond to public inquiries and concerns, and provide for the orderly and beneficial growth of the shuttle sector. After release of the Draft SAR, subsequent outreach and field work was conducted in response to Citizens Advisory Committee (CAC) input and guidance. In summer of 2010, we applied for and were subsequently awarded a grant from the Metropolitan Transportation Commission's Bay Area Climate Initiative (BACI) program to pilot the Muni Partners program as part of the San Francisco Integrated Travel Demand Management (TDM) Partnership Project (TDM Partnership Project). The TDM Partnership Project will also support the analysis of alternative ways to improve the efficiency and effectiveness of employer-provided shuttles operations in the greater downtown. Requests for local match and the procurement of consultant services to support the TDM Partnership Project are the subject of separate memoranda included in this CAC meeting packet. We are seeking a motion of support for approval of the SAR on the Role of Shuttle Services in San Francisco's Transportation System.
7:40 10. Adopt a Motion of Support for Award of Two-Year Consultant Contracts to Nelson\Nygaard Consulting Associates, Fehr & Peers, and Dowling Associates, Inc., in a Combined Total Not to Exceed $400,000, for Travel Demand Management Professional Services, with an Option to Extend for One Additional Year, and to Authorize the Executive Director to Negotiate Contract Terms and Conditions - ACTION* attachment
On April 12, 2011, the Authority issued a Request for Qualifications (RFQ) for travel demand management (TDM) professional services to support the TDM-related elements of the Authority's work program over the next two years. The Authority is the lead agency for the San Francisco Integrated TDM Public-Private Partnership Project. The Authority is also undertaking other studies and initiatives relating to TDM, including the San Francisco Transportation Plan, Strategic Analysis Reports, the Bayview Hunters Point Mobility Solutions Study, congestion pricing initiatives, and other efforts. The Authority seeks to contract with multiple consultant teams in order to provide a broad range of skills and capabilities to support these efforts on an on-call basis. By the due date of May 10, 2011, the Authority received four Statements of Qualifications in response to the RFQ. Interviews were held on May 17, 2011 and May 20, 2011. Based on this competitive selection process, the review panel with participation from SFMTA, San Francisco Department of the Environment and the Authority recommends the award of consultant contracts to three teams. We are seeking a motion of support to award two-year consultant contracts to Nelson\Nygaard Consulting Associates, Fehr & Peers, and Dowling Associates, Inc., in a combined total not to exceed $400,000, for travel demand management professional services, with an option to extend for one additional year, and to authorize the Executive Director to negotiate contract terms and conditions.
7:55 11. Public Comment
8:00 12. Adjournment
* Materials Attached
Next Regular Meeting: June 22, 2011
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