Citizens Advisory Committee - June 22, 2011

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AGENDA

CITIZENS ADVISORY COMMITTEE

Meeting Notice

Date:               6:00 p.m., Wednesday, June 22, 2011                   

Location:        1455 Market St., 22nd Floor

Members:      Glenn Davis (Chair), Chris Jones (Vice Chair), Joseph Flanagan, Brian Larkin, Fran Martin, Jacqualine Sachs, Robert Switzer, Peter Tannen, Wendy Tran and Conrad Wu

 

6:00     1.         Committee Meeting Call to Order

6:05     2.         Chair's Report - INFORMATION

6:10     Consent Calendar

3.              Approve the Minutes of the May 25, 2011 Meeting - ACTION* attachment

4.              Citizens Advisory Committee Appointments - INFORMATION

The Plans and Programs Committee will consider recommending appointment of two members to the Citizens Advisory Committee (CAC) at its June 21 meeting. The vacancies resulted from the term expirations of Rosie West and Jackie Sachs. Neither staff nor CAC members make recommendations regarding CAC appointments.  CAC applications can be obtained at the Authority's website (www.sfcta.org) or by calling 415.522.4800. This is an information item.

5.              Appoint One Citizens Advisory Committee Member to Serve on the Community Advisory Group for the San Francisco Transportation Plan - ACTION

In Summer 2010, the Authority, in its role as the Congestion Management Agency for San Francisco, launched the planning process for the San Francisco Transportation Plan (SFTP), an update to the 2004 Countywide Transportation Plan (CWTP).  In September 2010, the Authority convened a Community Advisory Committee (SFTP CAC) to advise staff on the plan's development. The SFTP CAC provides input on the planning process, liaises with their communities and strengthens the plan's public involvement activities overall. The SFTP CAC advises on all aspects of the update process, including the formulation and evaluation of alternatives, selection of a preferred alternative, development of an implementation strategy (including an investment and policy component) and strategies for effective outreach. The SFTP CAC meets quarterly and consists of 19 members, of which three are from the Authority's Citizens Advisory Committee. There is one vacancy on the SFTP CAC requiring Committee action. This vacancy resulted from the resignation of Glenn Davis.  We are seeking appointment of one Citizens Advisory Committee member to serve on the Community Advisory Committee for the San Francisco Transportation Plan.

End of Consent Calendar

6:15     6.         Adopt a Motion of Support for the Allocation of $270,819 in Prop K Funds, with Conditions, to the San Francisco Municipal Transportation Agency for One Project and $1,275,900 in Prop K Funds, with Conditions, to the Department of Public Works for Two Projects, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Amendment of the Relevant 5-Year Prioritization Program - ACTION* attachment

As summarized in Attachments 1 and 2, we have three Prop K allocation requests totaling $1,546,719 to present to the Citizens Advisory Committee (CAC). The San Francisco Municipal Transportation Agency (SFMTA) has requested $270,819 to match $1,083,277 in Lifeline Transportation Program funds the Authority Board programmed in July 2010 to the SFMTA for its portion of the Eastside Connections project, which is a joint effort with Bay Area Rapid Transit District (BART) to improve accessibility at the Balboa Park station.  The scope of the SFMTA's request includes building a new boarding area and accessible key stop on San Jose Avenue between Geneva and Ocean Avenue, eight related curb ramps, utility and pole relocation, demolishing the existing key stop between the BART and Muni stations once a new stop is completed through BART's portion of the project, and coordination with BART staff. The Department of Public Works (DPW) has submitted two requests: $761,000 for procurement of street cleaning and repair equipment; and $514,900 for the first phase of accessibility improvements around Union Square Park, which are required by a 2009 settlement agreement. The Union Square Public Right-of-Way Accessibility Improvements project would improve the intersections of Stockton/Post and Powell/Post, including reconstructing the sidewalk to reduce the cross-slope to below 2.5% for a 4-foot wide path of travel around the park, constructing sidewalk bulb-outs and Americans with Disability Act compliant curb ramps, widening existing transit islands, and realigning crosswalks for new corner configurations with pedestrian scramble signals. This project requires an amendment to the Curb Ramps 5-Year Prioritization Program (5YPP) to fully fund the project. We are seeking a motion of support for the allocation of $270,819 in Prop K funds, with conditions, to the SFMTA for one project, and $1,275,000 in Prop K funds, with conditions, to DPW for two projects, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and amendment of the relevant 5YPP.

6:30     7.         Adopt a Motion of Support for the Allocation of up to $57,213,174 in Prop K Funds, With Conditions, to the San Francisco Municipal Transportation Agency for the Central Subway Tunnel Boring Machines and Tunnel Boring Launch Box, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule and Amendment of the 2009 Prop K Strategic Plan - ACTION* attachment

The early construction phase of the San Francisco Municipal Transportation Agency's (SFMTA's) Central Subway project includes four contract components and has a total cost of $132 million, including public agency, project management and construction management labor.  Utility Relocation Contract 1 cost $9.2 million and consisted of the relocation of utilities for the Moscone Station on Fourth Street between Howard and Folsom Streets and utilities at the Tunnel Portal on Fourth Street between Harrison and Bryant Streets.  Utility Relocation Contract 2 will cost $15.4 million, funded entirely by Prop K, and consists of utility relocation and other site preparation work necessary to facilitate the construction of the underground Union Square/Market Street station.  The remaining two components are the procurement of two Tunnel Boring Machines (TBMs) and construction of the TBM launch box, both of which are part of the larger tunnel contract which is anticipated to cost approximately $250 million and includes the actual tunneling work. The scope of the TBM procurement and launch box is estimated to cost $71.4 million and is the subject of this request.  The SFMTA is requesting an allocation of up to $57,213,174 in Prop K funds, which will leverage $10 million in federal Congestion Mitigation and Air Quality Improvement Program (CMAQ) funds and $4,206,432 in Federal Section 5309 New Starts to fully fund this work.  This request is an "up to" amount.  Upon contract award, we will work with the SFMTA to de-obligate any surplus Prop K funds so that they can be reprogrammed for future use on the Central Subway project. Our recommendation also includes a special condition that if additional federal or state funds become available that can be expended on the subject scope of work without delaying the overall Central Subway project schedule, the SFMTA will de-obligate the maximum Prop K funds possible while meeting local match requirements. This will help offset financing costs associated with advancing Prop K funds for the Central Subway project, which are covered by the Prop K program as a whole rather than by the project itself since it is a grandfathered Prop B project. This request will require a concurrent Strategic Plan amendment to move $31,600,860 in Fiscal Year 2011/12 Construction funds to the Advanced (Early) Construction phase of the Central Subway project.  This amendment has no impact on financing costs for Prop K.  We are seeking a motion of support to allocate up to $57,213,174 in Prop K funds, with conditions, to the SFMTA for the Central Subway Tunnel Boring Machines and Tunnel Boring Launch Box, subject to the attached fiscal year cash flow distribution schedule and amendment of the 2009 Prop K Strategic Plan.

6:50     8.         Adopt a Motion of Support to Amend the Prop K 5-Year Prioritization Program for Signals and Signs Maintenance and Renovation - ACTION* attachment

In May 2010 the San Francisco Municipal Transportation Agency (SFMTA) and Caltrans completed the second phase of the jointly led Park Presidio/19th Avenue Signal Upgrades project. In March 2011 Caltrans closed out its involvement with the project, and calculated that the final cost was substantially below the estimate. In April Caltrans reimbursed the SFMTA in the amount of $3,124,245 for the unneeded remainder of prepayments for contract and Caltrans staff expenses. Since Prop K was the original source of the funds, the SFMTA has forwarded the reimbursement to the Authority. After close coordination between SFMTA and Authority staff, the SFMTA has proposed that the surplus funds be re-programmed in the same Expenditure Plan category (Signals and Signs Maintenance and Rehabilitation) to six new high priority signal and sign improvement projects.  We are seeking a motion of support for amendment of the Prop K 5YPP for Signals and Signs Maintenance and Renovation.

7:10     9.         Adopt a Motion of Support to Exercise the Second One-Year Option of the Professional Services Contract with Cordoba/Zurinaga Joint Venture by $1,000,000, to a Total Amount Not to Exceed $4,574,000, to Provide On-Call Project Management and Oversight Services and to Authorize the Executive Director to Negotiate the Contract Terms and Conditions - ACTION* attachment                              

For many years, Authority has had on-call project management and oversight (PMO) services, which are intended to augment and complement the Authority's existing resources by providing specialized expertise, serving as an on-call supplement to staff, particularly for oversight and delivery support for major capital projects, handling tasks during peak work loads, and taking on tasks requiring quicker response times than existing staff resources alone would permit. In July 2008, through approval of Resolution 09-04, the Board authorized a two-year contract with three additional one-year extension options to the Cordoba/Zurinaga Joint Venture (C/Z) to provide PMO services.  The contract, which is on a task-order basis, had an initial budget of $1,000,000.  Since September 2008, C/Z has provided oversight services for the Authority's major capital projects, provided support for planning projects, project management services for projects in which the Authority is taking the lead on behalf of other City agencies, and played an integral part in the development of the 2009 Prop K Strategic Plan and 5-Year Prioritization Program updates. In September 2009, through approval of Resolution 10-12, the Board authorized an amendment to the contract to expand the scope of work and to increase the current contract in the amount of $1,574,000. In June 2010, the Authority adopted Resolution 10-70, approving the Executive Director to negotiate and exercise the first one-year option with C/Z and to increase the current contract in the amount of $1,000,000.  We are seeking a motion of support to exercise the second one-year option of the professional services contract with C/Z by $1,000,000, to a total amount not to exceed $4,574,000, to provide PMO services and to authorize the Executive Director to negotiate the contract terms and conditions.

7:20     10.       Public Comment

7:30     11.        Adjournment

 

* Materials Attached

Next Special Meeting: September 14, 2011

Next Regular Meeting: September 28, 2011

 

CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT ERIKA CHENG AT (415) 522-4831

This meeting location is wheelchair accessible.  In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products.  All times shown are for information only.  Items will be called at the discretion of the Chair.

To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact Erika Cheng at 415.522.4800 or via email at clerk@sfcta.org at least two business days before the meeting.

The nearest accessible BART station is Civic Center (Market/Grove/Hyde Streets). Accessible MUNI Metro lines are the F, 5, 21, 47, 49, 71, 71L, J, K, L, M, N, T (exit at Van Ness Station). MUNI bus lines also serving the area are the 6, 7, and 9 San Bruno. For more information about MUNI accessible services, call (415) 701-4485.

If any materials related to an item on this agenda have been distributed to the Citizens Advisory Committee after distribution of the agenda packet, those materials are available for public inspection at the San Francisco County Transportation Authority at 1455 Market St., 22nd Floor, San Francisco, CA 94103, during normal office hours.